Indian Army Upgradation of Inventory Management System Tender Udhamnpur Jammu & Kashmir 2026 - ISMS Upgrade & Defence ERP with EMD ₹7.52 Cr
Bid Publish Date
30-Sep-2026, 7:05 pm
Bid End Date
21-Oct-2026, 8:00 pm
EMD
₹75,19,198
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for the upgradation of the Inventory Management System in the Northern Theatre, located in UDHAMPUR, JAMMU & KASHMIR (182101). The estimated contract value is undisclosed, while the EMD amount is ₹7,519,198. Bidders must be technically capable and compliant with defence-sector procurement rules. A unique requirement is vendor registration with Defence authorities before bid opening, ensuring eligibility for defence contracts. The scope focuses on upgrading inventory management capabilities to meet military standards and streamlined asset control, with a strong emphasis on compliance, security, and proper authorizations.
Technical Specifications & Requirements
- EMD: ₹7,519,198 (required at bid submission)
- Location: UDHAMPUR, JAMMU & KASHMIR - 182101
- Organization: INDIAN ARMY, Department Of Military Affairs
- Category: Upgradation of Inventory Management System in Northern Theatre
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
- Authorization: OEM/service provider authorization if using channel partners
- NDAs/Confidentiality: Non-disclosure declaration required on bidder letterhead
- Defence Registration: mandatory empanelment with Defence ORG/ORD DEPOT prior to bid opening
- Contractual Terms: Termination rights for non-performance or delivery failure; liquidation events listed
- Delivery/Implementation: Not specified; bidders must demonstrate delivery capability and post-implementation support where applicable
- Quality/Compliance: No explicit specifications provided; bidders should align with defence-grade procurement practices and security requirements
Terms, Conditions & Eligibility
- EMD: ₹7,519,198; specify payment mode in bid
- Financial/Legal: Bidder must not be under liquidation or similar; provide undertaking
- GST: GST applicable per actuals or quoted rate, whichever lower
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Manufacturer Authorization if applicable
- Registration: Defence/ORD DEPOT empanelment required on bid opening date
- NDA: Mandatory non-disclosure on bid letterhead
- Termination: Buyer may terminate for non-compliance, delivery failure, or insolvency
- Warranty/Support: Not specified; bidders to propose relevant support terms within proposal
- Compliance: Ensure adherence to defence procurement norms and security clearances
Key Specifications
-
Upgradation of Inventory Management System in Northern Theatre
-
EMD amount: ₹7,519,198
-
Location: UDHAMPUR, JAMMU & KASHMIR - 182101
-
No technical specifications provided in tender data; bidders to align with defence procurement standards
-
OEM authorization required for authorised distributors or service providers
Terms & Conditions
-
EMD of ₹7,519,198 to be submitted with bid
-
Mandatory Defence/ORD DEPOT empanelment before bid opening
-
Non-disclosure agreement and manufacturer authorization required
Important Clauses
Payment Terms
GST reimbursed per actuals or quoted rate, whichever is lower; EMD payable for bid validity
Delivery Schedule
Delivery timeline not specified; bidder must demonstrate capability during proposal and ensure timely implementation per contract
Penalties/Liquidated Damages
Contract termination possible for non-compliance or delivery failure; LD provisions implied through termination rights
Bidder Eligibility
-
Not under liquidation or similar proceedings
-
Defence/ORD DEPOT empanelment valid on bid opening date
-
OEM authorization for any third-party bidders or distributors
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
936
OEM Avg. Turnover
3744
Past Performance
30 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Upgradation of Inventory Management System in Northern Theatre
Advisory Bank
State Bank of India
ePBG Percentage
4%
ePBG Duration (Months)
26
Pre-Bid & Qualification
Pre-Bid Date
14-10-2026 10:00:00
Pre-Bid Venue
1 FOD Near Kaali Matha Mandir, Udhampur PIN-182121. Contact No Project Offr-9474749328. The firm may depute maximum of two representative per firm with carry valid authority letter on company letter head alongwith valid iD proof.
Delivery Details
Max Delivery Days
480
Delivery Locations
1
Delivery Cities
Udhampur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Udhampur | Udhampur | - | - | 1 | 480 | - |
Authority Records
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Documents 5
GeM-Bidding-9917799.pdf
Main Document
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Manufacturer Authorization (OEM/Original Service Provider) with details
Non-Disclosure Declaration on bidder letterhead
Proof of registration/empanelment with Defence ORG/ORD DEPOT as of bid opening
Vendor code creation documents as prescribed by Terms
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army inventory management upgrade tender in Udhamnpur?
Bidders must ensure Defence/ORD DEPOT empanelment before bid opening, submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable. EMD of ₹7,519,198 is required with bid; NDA must be signed on bidder letterhead. GST will be reimbursed per actuals or lower quoted rate.
What documents are required for the Army ISMS upgrade bid in Jammu & Kashmir?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization, NDA on firm letterhead, and Defence empanelment proof. Ensure vendor code creation completion and registration with Defence organisation prior to bid opening date.
What are the key eligibility criteria for this defence procurement?
Eligibility includes non-liquidation status, current Defence/ORD DEPOT empanelment, and valid GST and PAN registrations. Manufacturers must provide OEM authorization if distributing via channel partners, and sign the NDA. Delivery capability and security compliance are implied prerequisites.
What is the EMD amount for the Udhamnpur ISMS upgrade tender?
EMD required is ₹7,519,198. Payment terms typically align to online or DD methods per tender rules; ensure EMD validity for bid duration and any extended bid window as specified by the issuing authority.
Are there any specific standards or certifications required for this tender?
The tender data lists no explicit technical standards; bidders should align with defence procurement norms, ensure NDA compliance, and provide OEM authorization. Expect security-clearance and defence-grade software practices as implicit requirements for ISMS upgrades.
What is the delivery expectation for the ISMS upgrade project?
Delivery schedule is not explicitly stated; bidders must demonstrate implementation capability within contract terms, including deployment, integration with existing systems, and post-implementation support consistent with defence projects.
How will GST be handled for this Army procurement in Udhamnpur?
GST will be reimbursed at actuals or the applicable rate, whichever is lower, capped by the quoted GST percentage in the bid. Vendors should maintain GST compliance documentation and claim reimbursement per contract terms.
What is the role of OEM authorization in this bid?
If bidding through authorised distributors or service providers, provide the OEM authorization certificate detailing name, designation, contact details, and scope. This validates supply legitimacy and ensures post-sale support alignments with the Army's security requirements.