Indian Army Hiring & Event Support Tender Thoubal Manipur 795103 - Bus Hire, Accommodation, Banners, Souvenirs 2026
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks event support services for a multi-venue circuit including Thoubal, Manipur (795103). The procurement covers hiring of a 32-seater bus, distribution of track suits, caps, shoes, banners (small & large), and participant souvenirs, plus hospitality for 27 personnel over 10 days (accommodation in Dimapur, Kaziranga, Lokhra, Tawang), with meals, water, entry fees, and related logistics. The scope includes flag-off/flag-in ceremonies and miscellaneous expenditures, with monitoring of delivery against time-bound milestones. The bundle requires coordination for local conveyance and sightseeing in Kohima, Dimapur, Kaziranga, Lokhra, and Tawang. The absence of explicit itemized specs means bidders must align to the composite event-support package and ensure timely, compliant delivery.
- Organization: Indian Army (Department Of Military Affairs)
- Location: Thoubal, Manipur (795103)
- Category: Event logistics and participant support (banners, souvenirs, apparel, transport, accommodation, meals) with site visits optional
- Estimated value: Not disclosed; 15 BOQ items listed with no quantities
- Key differentiator: comprehensive, multi-location arrangement with ceremonial duties and 27-person hospitality across 10 days
- Unique aspects: mandatory ceremony support, site visits, and GST considerations per bidder guidance
Technical Specifications & Requirements
- No product-specific technical specifications provided.
- Critical elements to infer and address in bids:
- Item broad categories: event apparel (track suits, caps, shoes), banners (small and large), souvenirs, transport (32-seater bus), accommodation, meals, drinking water, sightseeing, entry fees, and miscellaneous expenditures
- Delivery scope across multiple locations (Dimapur, Kaziranga, Lokhra, Thoubal, Tawang) for 10 days, including 2–3 nights at Dimapur, Kaziranga, Lokhra, and Tawang
- Site visit option for bidders to collect on-site information; costs borne by bidder
- GST guidance: bidders should apply GST independently; reimbursement as per actuals or applicable rates, whichever is lower
- Experience requirement: 3 years regular manufacturing/supply of similar category products to govt/PSU; provide contracts as evidence
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation prerequisites
- Optional site visit clause and NDA requirements to be complied with
Terms, Conditions & Eligibility
- EMD: Not explicitly stated in data; bidders must review site terms and provide security as per govt norms
- Experience criteria: minimum 3 years in similar government category supply; provide copies of relevant contracts for evidence
- Delivery timeline: delivery period linked to original and potentially extended orders with a minimum extension framework; option to increase quantity up to 25% at contracted rates
- Payment terms: GST handling advised by bidder; payment terms to be clarified in contract; GST reimbursement system as per actuals or applicable lower rate
- Documents required: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; NDA certificate on bid letterhead; optional site visit confirmation
- Warranty/penalties: not specified; penalties to be interpreted from standard govt contract remedies if applicable
- Site visit: optional and costs borne by bidder; entry restrictions to consignee premises
- Bidders should ensure compliance with all local and central govt procurement norms and submit complete documentation for vendor code creation
Key Specifications
-
Event logistics coverage: transport (32-seater bus), accommodation for 27 persons, meals for 10 days, drinking water, sightseeing fees
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Location coverage: Dimapur, Kaziranga, Lokhra, Tawang, Thoubal (Manipur) with site visits permitted
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Ceremonial support: flag off/in ceremonies and related expenses
-
Categories: track suits, caps, shoes, banners (small & large), souvenirs
-
Experience: minimum 3 years supplying similar govt/PSU categories
-
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contracted rates
-
GST handling per bidder; reimbursement as actuals or applicable rates
-
Site visit allowed at bidder’s cost; NDA to be uploaded
-
3-year govt/PSU supply experience required with contract evidence
-
Delivery timeline linked to original order; extended delivery conditions defined
Important Clauses
Payment Terms
GST handling to be borne by bidder; reimbursement as actuals or lower applicable rate; payment terms to be defined in contract
Delivery Schedule
Delivery windows set relative to last date of original delivery order; option to extend per 25% quantity change with minimum 30 days
Penalties/Liquidated Damages
Standard govt contract LD remedies may apply; specifics not disclosed in tender data
Bidder Eligibility
-
Minimum 3 years in supplying similar government category products
-
Evidence of govt/PSU contracts with quantities in each year
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GST registration and PAN, EFT mandate submission
Tender Data
Bid Details
Quantity
815
Category
Track Suits Caps and Shoes
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Track Suits Caps and Shoes , Souvenirs to participants , Banners small size , Banners Large size , Hiring of 32 seater bus for local conveyance and sightseeing in Kohima Dimapur Kaziranga Lokhra Tawang and back for 10 days , Accommodation at Dimapur for 27 pers for 2 days , Accommodation at Kaziranga for 27 pers for 1 days , Accommodation at Lokhra for 27 pers for 2 days , Accommodation at Tawang for 27 pers for 2 days , Breakfast lunch and Dinner for 27 pers for 10 days , Drinking water and refreshments for 27 pers for 10 days , Sightseeing and other activities entry fees ride safari expenditdure and others expdr , Flag Off ceremony , Flag in Ceremony , Miscellaneous expdr
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Thoubal
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Thoubal | Thoubal | - | - | 21 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9984354.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
Track Suits Caps and Shoes
Track Suits Caps and Shoes
Souvenirs to participants
Souvenirs to participants
Banners small size
Banners small size
Banners Large size
Banners Large size
Hiring of 32 seater bus for local conveyance and sightseeing in Kohima Dimapur Kaziranga Lokhra Tawang and back for 10 days
Hiring of 32 seater bus for local conveyance and sightseeing in Kohima Dimapur Kaziranga Lokhra Tawang and back for 10 days
Accommodation at Dimapur for 27 pers for 2 days
Accommodation at Dimapur for 27 pers for 2 days
Accommodation at Kaziranga for 27 pers for 1 days
Accommodation at Kaziranga for 27 pers for 1 days
Accommodation at Lokhra for 27 pers for 2 days
Accommodation at Lokhra for 27 pers for 2 days
Accommodation at Tawang for 27 pers for 2 days
Accommodation at Tawang for 27 pers for 2 days
Breakfast lunch and Dinner for 27 pers for 10 days
Breakfast lunch and Dinner for 27 pers for 10 days
Drinking water and refreshments for 27 pers for 10 days
Drinking water and refreshments for 27 pers for 10 days
Sightseeing and other activities entry fees ride safari expenditdure and others expdr
Sightseeing and other activities entry fees ride safari expenditdure and others expdr
Flag Off ceremony
Flag Off ceremony
Flag in Ceremony
Flag in Ceremony
Miscellaneous expdr
Miscellaneous expdr
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Track Suits Caps and Shoes | Track Suits Caps and Shoes | 21 | nos | shandaarsaat@07 | 15 | |
| 2 | Souvenirs to participants | Souvenirs to participants | 21 | nos | shandaarsaat@07 | 15 | |
| 3 | Banners small size | Banners small size | 2 | nos | shandaarsaat@07 | 15 | |
| 4 | Banners Large size | Banners Large size | 2 | nos | shandaarsaat@07 | 15 | |
| 5 | Hiring of 32 seater bus for local conveyance and sightseeing in Kohima Dimapur Kaziranga Lokhra Tawang and back for 10 days | Hiring of 32 seater bus for local conveyance and sightseeing in Kohima Dimapur Kaziranga Lokhra Tawang and back for 10 days | 10 | days | shandaarsaat@07 | 15 | |
| 6 | Accommodation at Dimapur for 27 pers for 2 days | Accommodation at Dimapur for 27 pers for 2 days | 54 | nos | shandaarsaat@07 | 15 | |
| 7 | Accommodation at Kaziranga for 27 pers for 1 days | Accommodation at Kaziranga for 27 pers for 1 days | 27 | nos | shandaarsaat@07 | 15 | |
| 8 | Accommodation at Lokhra for 27 pers for 2 days | Accommodation at Lokhra for 27 pers for 2 days | 54 | nos | shandaarsaat@07 | 15 | |
| 9 | Accommodation at Tawang for 27 pers for 2 days | Accommodation at Tawang for 27 pers for 2 days | 54 | nos | shandaarsaat@07 | 15 | |
| 10 | Breakfast lunch and Dinner for 27 pers for 10 days | Breakfast lunch and Dinner for 27 pers for 10 days | 270 | nos | shandaarsaat@07 | 15 | |
| 11 | Drinking water and refreshments for 27 pers for 10 days | Drinking water and refreshments for 27 pers for 10 days | 270 | nos | shandaarsaat@07 | 15 | |
| 12 | Sightseeing and other activities entry fees ride safari expenditdure and others expdr | Sightseeing and other activities entry fees ride safari expenditdure and others expdr | 27 | nos | shandaarsaat@07 | 15 | |
| 13 | Flag Off ceremony | Flag Off ceremony | 1 | nos | shandaarsaat@07 | 15 | |
| 14 | Flag in Ceremony | Flag in Ceremony | 1 | nos | shandaarsaat@07 | 15 | |
| 15 | Miscellaneous expdr | Miscellaneous expdr | 1 | nos | shandaarsaat@07 | 15 |
Categories
5
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate duly certified by bank
Non-Disclosure Declaration on Bidder Letter Head
Experience contracts proving 3 years of govt/PSU supply
Vendor Code Creation documents
GST compliance evidence and other standard bid documents
Frequently Asked Questions
Key insights about MANIPUR tender market
How to bid for Indian Army event logistics tender in Thoubal Manipur 2026
Bidders must meet key eligibility: minimum 3 years govt/PSU supply experience, provide PAN, GSTIN, cancelled cheque, and EFT mandate. Submit NDA, vendor code documents, and evidence of prior contracts. Site visit is optional at bidder’s cost; GST treatment follows bidder’s calculation with actuals or lower rates.
What documents are required for Indian Army event support bid in Manipur
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, NDA on bidder letterhead, and contracts proving 3 years of similar govt supply. Also provide vendor code creation documents and any OEM authorizations if applicable.
What are the technical scope items for banners, apparel, and transport
Scope includes track suits, caps, shoes, banners (small & large), and participant souvenirs, plus a 32-seater bus, multi-location accommodation for 27 persons, and meals for 10 days across Dimapur, Kaziranga, Lokhra, and Tawang.
When is the delivery window and option for quantity change
Delivery terms permit a 25% increase/decrease in quantity at contracted rates; delivery periods start from the last date of the original delivery order with minimum extension of 30 days when the option is exercised.
What are the GST-related payment considerations in this tender
Bidder must apply GST independently; reimbursement will be as per actuals or applicable lower rates, with the purchaser limiting GST as quoted. Ensure GSTIN is valid and include GST in pricing as required.
What experience proof is needed for govt procurement in this bid
Provide contracts showing supply of similar category products to Central/State Govt or PSU for 3 years, with copies for each year. If bidding in a bunch, the primary product’s value must satisfy the criterion.
What are the site visit conditions for this Indian Army tender
Site visit is optional; bidders bear the cost. Access to consignee premises requires appropriate entry permissions; NDA compliance is required, and on-site information gathering should inform bid preparation.
What is the scope of ceremonial services in the bid
The bid covers flag-off and flag-in ceremonies, related logistics, and miscellaneous ceremonial expenditures. Ensure coordination for ceremonies across Dimapur, Kaziranga, Lokhra, and Tawang during the 10-day window.