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Centre For Development Of Advanced Computing Cloud Video Conferencing Software Tender 2026 India

Bid Publish Date

22-Jan-2026, 5:06 am

Bid End Date

30-Jan-2026, 9:00 pm

EMD

₹26,000

Location

BANGALORE , KARNATAKA

Progress

Issue22-Jan-2026, 5:06 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Brand requirements: explicit OEM certifications and data sheet alignment with government tender specifications
  • • Technical standards: ensure IS/security/compliance adequacy for cloud video conferencing deployments
  • • Special clause: 25% quantity variation right and extended delivery time calculations
  • • Eligibility: minimum 3 years of government/PSU supply with contract copies
  • • Warranty/Support: Malicious code certificate requirement; ongoing support expectations implied
  • • Penalties: procurement terms reference LD-like remedies tied to delivery and compliance
  • • Delivery: multi-location compatibility and flexible license delivery tied to original delivery period
  • • Submission: mandatory data sheet, GST details, and OEM authorizations

Tender Overview

Centre For Development Of Advanced Computing (CDAC), under the Ministry of Electronics & Information Technology, invites bids for Cloud Video Conferencing Software. The tender references a ₹26,000 EMD and requires data sheets, OEM authorizations, and a Malicious Code Certificate. Bidders must demonstrate 3 years of regular supply to Government bodies and ensure non-obsolescence for at least 5 years post-quote. The purchase allows quantity variation up to 25% and extension of delivery as per option clause, with a minimum extension of 30 days. This procurement emphasizes compatibility with multiple OS, audio/video codecs, and hardware requirements, targeting robust, government-grade conferencing solutions delivered through a vetted OEM supply chain.

Technical Specifications & Requirements

  • Product category: Cloud-based video conferencing software with licensing model specification and compatibility details.
  • Audio/Video codecs: Support for standard audio codecs and video codecs aligned to enterprise-grade systems.
  • Supported hardware parameters: Processor, RAM, Disk, Graphics, Internet requirements, and supported OS.
  • IVR, in-meeting controls: Desktop, mobile, and browser application compatibility; video system interoperability.
  • Data sheet requirement: Upload product data sheets for mismatch verification; ensure ISV/OEM alignment with tender specifications.
  • Malicious code certificate: Supplier to certify absence of embedded malicious code in hardware and software offerings.
  • Experience criteria: 3 years’ proven supply to Central/State Government or PSU; copies of contracts must be included.

Terms, Conditions & Eligibility

  • EMD: ₹26,000; submit with bid as per payment mechanism.
  • Delivery flexibility: Option to increase order up to 25%; delivery period extends proportionally with a minimum 30 days.
  • GST responsibility: Bidders must determine applicable GST; reimbursement as per actuals or prevailing rates.
  • Data sheet verification: Detailed product data sheets required; mismatch leads to bid rejection.
  • Compliance and experience: 3 years’ regular supply to government bodies; OEM/ reseller credibility required.
  • Financial standing: No liquidation or bankruptcy; bidder to upload an undertaking.
  • The terms emphasize non-obsolescence, end-of-life lifecycle management, and documentation alignment with government procurement norms.

Key Specifications

  • Cloud video conferencing software with licensing model

  • Audio codec support; video codec support

  • Processor/RAM/Disk/Graphics/Internet requirements

  • Desktop, mobile, and browser compatibility

  • Vendor to upload product data sheets and ensure OEM alignment

  • Mandatory malicious code certificate

Terms & Conditions

  • Quantity may increase by up to 25% during order placement and currency of contract

  • Bidder must prove 3 years of government/PSU supply with contract copies

  • EMD of ₹26,000; GST payable as per actuals or applicable rates

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as per actuals or prevailing rates; EMD submitted with bid

Delivery Schedule

Delivery period calculated from original delivery order date; extended per option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; LD provisions inferred from delivery extensions and non-compliance may apply

Bidder Eligibility

  • Regularly manufactured and supplied same or similar category products to Central/State Government or PSU for 3 years

  • No current liquidation, court receivership, or bankruptcy

  • Non-obsolescence: product should have at least 5 years residual market life

Documents 4

GeM-Bidding-8863366.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Basic Information Type of licence Subscription
Specifications Compatible with Mobile, Laptop, Tablet
Audio Audio Codec Support for Video Systems G.711 (law and a-law), MPEG-4 AAC-LD, Opus, G.722, G.728, G.722.1, G.729 (with and without Annex B), MPEG-4 AAC-LC (TIP calls only)
Video Video Codec Support H.264 AVC
Additional Features Features Stay connected, Share your screen, Host large meetings, Join from your phone, Take control, Broadcast internal events, Meet face to face. Wherever you are, Invite anyone or everyone, Click or tap to join, Video Mesh, Hybrid Call Service, Hybrid Directory Service, Hybrid Calendar Service
Supported Hardware Requirement Parameter Processor Intel i3 or better multicore processor, 2GHz or above, 6th Generation Intel Core i5 (or AMD equivalent) or better. 2.5 Ghz and 4 Core minimum. For 4K, 7th Generation Intel Core i7 (or AMD equivalent) or better. 3.0 Ghz and 8 Core minimum, Other
Supported Hardware Requirement Parameter Supported OS Windows, Mac, Linux
Supported Hardware Requirement Parameter Disk At least 10GB free hard-disk space for installation (SSD-Solid State Disk recommended for editing HD and 4K videos).
Supported Hardware Requirement Parameter Graphics Onboard, min. resolution 1280 x 1024, 512 MB VRAM and DirectX 11 support INFUSION Engine 2 supports video acceleration for AVC and HEVC* on Intel, NVIDIA or AMD GPUs with 1GB VRAM or higher
Supported Hardware Requirement Parameter Internet Internet connection is necessary for software registration and access to online services likeFilmstock.
Supported Hardware Requirement Parameter RAM 4 GB RAM (8GB required for HD and 4K videos), Other
IVR Interaction, InMeeting Controls and Indicators Video Systems AUDIO Dual-Tone Multi-Frequency (DTMF) controls, DTMF controls, RFC 2833 RTP Payload Type, Key Press Markup Language (KPML), H.245 User Input Indicator
IVR Interaction, InMeeting Controls and Indicators Desktop, Mobile and Browser Applications Full participant list, Recording status indicator, Meeting lock status indicator, Mute/unmute audio of participants (host, Expel participant from meeting (host), Lock/unlock personal room meeting (host), Record meeting (host), Transfer host role to another participant (host)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3 years of government/PSU supply

4

Financial statements demonstrating financial stability

5

EMD deposit proof (₹26,000)

6

Technical bid documents and data sheets

7

OEM authorization letters or reseller agreements

8

Malicious Code Certificate

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the CDAC cloud video conferencing tender 2026 in India?

Bidders must submit GST, PAN, and EMD ₹26,000 with the bid, plus technical data sheets and OEM authorizations. Eligibility requires 3 years of government/PSU supply, no liquidation, and a Malicious Code Certificate. Ensure data sheet matches product specifications and meet hardware requirements.

What documents are required for government cloud video conferencing bid 2026?

Required documents include GST registration, PAN, 3 years government/PSU supply contracts, financial statements, EMD proof of ₹26,000, OEM authorization, data sheets, and Malicious Code Certificate. Ensure each document is current and corresponds to offered software licenses.

What are the technical specifications for the cloud conferencing software tender 2026?

Specifications cover licensing type, compatibility with multiple OS, audio/video codec support, processor/RAM/Disk/graphics requirements, internet bandwidth, and browser/mobile/desktop interoperability. Data sheets must reflect exact codec support and feature set to avoid rejection.

What is the EMD amount and its payment terms for this tender?

The EMD is ₹26,000. It must be submitted with the bid as part of bid security. GST handling is bidder responsibility; reimbursement follows actuals or prevailing rates as per tender terms.

What is the delivery extension policy for the cloud video conferencing contract?

The Purchaser may extend delivery time under the option clause with a calculated period: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, and can extend up to the original delivery period.

What experience criteria must bidders meet for this CDAC tender?

Bidders or their OEM must have regularly manufactured and supplied similar video conferencing products to Central/State Government or PSU for 3 years prior to bid opening; provide contracts showing quantities supplied each year.

What certifications or certificates are mandatory in submission?

Mandatory certifications include OEM authorizations, Malicious Code Certificate, and data sheets. Ensure the data sheet aligns with offered product specs and that no mismatches exist to prevent rejection.

How does GST affect the bid for cloud conferencing software in India 2026?

Bidder is responsible for applying appropriate GST; reimbursement will be as actuals or prevailing rates, subject to the quoted GST percentage. No obligation on the buyer to adjust GST beyond statutory rules.

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