Indian Army Ambala Procurement of Field Vehicle Spare Parts ISO 9001 BIS Licenced Components 2026
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of multiple vehicular spare parts and components for field equipment in AMBALA, HARYANA. The scope includes 20 items spanning P-3701153 FIELD COIL ASSEMBLY, 6105-72-0487249 Bendix Drive, P-4301302 Pilot Brg, Gasket Cyl Head, Poly V Belt, various hoses, ignition relay, sun visor, radiator grille, clutch master cylinder, brake components, pneumatic brake wheels, compressor spring, RPM meter, gear shifting lever, oil seal, and related accessories. The estimated value and EMD are not disclosed. The tender emphasizes batch quantities with option for up to 25% quantity variation and a variable delivery period tied to original delivery timelines, ensuring schedule flexibility. Unique qualifiers include the mandatory ISO 9001 certification for bidder or OEM and compliance with BIS/type tests and other product-specific certificates. A preconditioned advance sample process may delay bulk manufacturing if approvals are not prompt. This procurement targets robust, standard-compliant spares for defense vehicular systems and emphasizes strict conformity to contractual specifications.
Technical Specifications & Requirements
- Product categories: Field coil assemblies, drive components, pilot bearings, gaskets, belts, hoses, switch assemblies, radiator grills, master cylinders, brake kits, brake wheels, pneumatic brake components, compressor springs, rpm meters, oil seals, and related hardware.
- Standards/certifications: ISO 9001 certification for bidder or OEM; BIS licence; type test certificates and other prescribed product certificates.
- Sample/approval process: Advance sample submission within 5 days of contract award; approval or modification list provided within 5 days; bulk supply must follow approved sample; potential non-conformities may trigger contract termination.
- Delivery/quantity flexibility: Option to increase quantity by up to 25% of bid quantity at contract rates; delivery period adjusted using stated formula with minimum 30 days; original delivery period governs extended period.
- Documentation: Upload of all required certificates with bid; ensure compliance with atc and corrigendum.
- BOQ context: 20 total items; specific quantities not disclosed in the data.
Terms, Conditions & Eligibility
- EMD/financials: Exact EMD amount not disclosed; bidders must provide standard security deposit as per bid documents.
- Delivery terms: Delivery starts after order/completion of sample approval; option Clause may extend delivery; minimum 30 days extension rule applies.
- Payment terms: Not specified in data; expect standard government terms (to be confirmed in bid docs).
- Warranty/quality: ISO 9001 and BIS/type test compliance; post-award sample approvals govern initial conformity.
- Documents: Upload BIS licence, type test certificates and any other prescribed validations; ensure all certificates listed in Product Specifications are provided.
- Risk/relief: If sample approval is delayed by buyer, delivery period may be refixed; non-conforming samples may lead to contract termination.
- Option/extension: Purchaser may exercise quantity increase/decrease within 25% at contracted rates.
Key Specifications
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Product names: P-3701153 FIELD COIL ASSEMBLY, 6105-72-0487249 Bendix Drive, P-4301302 Pilot Brg, P-8103917 GASKET CYL HEAD, X-0301650 POLY V BELT, X-3915000 SA OF HOSE TANK, X-7452900 ROTORY PTO SWITCH, X-8358100 IGNITION RELAY, X-7820800 SUNVISOR, 2510-72-0305774 GRILL RADIATOR VEHICULAR, 2520-72-000522 CLUTCH MASTER CYL ASSY, 2530-018135 SPRING BRAKE CHAMBER, 2530-018164 PNEUMATIC BRAKE WHEEL, F-3613310 COMPRESSOR SPRING, 5945-007475 RELAY HEAD LAMP, B-449517 S A OF HOSE D1, B-449518 S A OF HOSE D2, F-2015200 RPM METER, F-2460811 GEAR SHIFTING LEVER, F-274900 OIL SEAL
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Quantities: 20 total items (exact quantities not disclosed in BOQ; option to increase up to 25% is allowed)
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Estimated value: Not disclosed; EMD amount not specified
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Delivery: Baseline delivery period undefined; option clause allows 25% quantity variation
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Standards: ISO 9001 (certified bidder or OEM); BIS licences and type test certificates as mandatory
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Quality/Testing: Advance sample approval within 5 days of contract award; modifications to be provided within 5 days; bulk supply to conform to approved sample
Terms & Conditions
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Option to adjust quantity by up to 25% at contract rates
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ISO 9001 certification required for bidder or OEM
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BIS licence, type test certificates, and product-specific certificates must be uploaded with bid
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms and confirm in bid documents
Delivery Schedule
Delivery starts from order date; extended delivery time formula applies if option clause exercised; minimum 30 days if calculated duration is larger
Penalties/Liquidated Damages
Not detailed in data; non-conformity in samples may lead to contract termination or require re-sampling
Bidder Eligibility
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Must hold ISO 9001 certification (bidder or OEM)
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Must possess BIS licence and type test certificates
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Experience in supplying similar vehicle spare parts to defense or government entities
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | EAGLE TRADERS Under PMA | - | 21-08-2026 23:07:37 | |
| 2 | LEELA TRADING CORPORATION Under PMA | - | 21-08-2026 23:36:15 | |
| 3 | UNITED DEFENCE STORES Under PMA | - | 21-08-2026 23:23:27 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | UNITED DEFENCE STORES(MSE,MII)( MSE Social Category:OBC ) Under PMA | Item Categories : P-3701153 FIELD COIL ASSY,6105-72-0487249 BENDIX DRIVE,P-4301302 PILOT BRG,P-8103917 GASKET CYL HEA | |
| L2 | LEELA TRADING CORPORATION (MSE,MII)( MSE Social Category:OBC ) Under PMA | Item Categories : P-3701153 FIELD COIL ASSY,6105-72-0487249 BENDIX DRIVE,P-4301302 PILOT BRG,P-8103917 GASKET CYL HEA | |
| L3 | EAGLE TRADERS (MSE,MII)( MSE Social Category:OBC ) Under PMA | Item Categories : P-3701153 FIELD COIL ASSY,6105-72-0487249 BENDIX DRIVE,P-4301302 PILOT BRG,P-8103917 GASKET CYL HEA |
Tender Data
Bid Details
Quantity
20
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
P-3701153 FIELD COIL ASSY , 6105-72-0487249 BENDIX DRIVE , P-4301302 PILOT BRG , P-8103917 GASKET CYL HEAD , X-0301650 POLY V BELT , X-3915000 SA OF HOSE TANK , X-7452900 ROTORY PTO SWITCH , X-8358100 IGNITION RELAY , X-7820800 SUNVISOR , 2510-72-0305774 GRILL RADIATOR VEHICULAR , 2520-72-000522 CLUTCH MASTER CYL ASSY , 2530-018135 SPRING BRAKE CHAMBER R KIT , 2530-018164 PNEUMATIC BRAKE WHEEL , F-3613310 COMPRESSOR SPRING , 5945-007475 RELAY HEAD LAMP , B-449517 S A OF HOSE D1 , B-449518 S A OF HOSE D2 , F- 2015200 RPM METER , F-2460811 GEAR SHIFTING LEVER , F-274900 OIL SEAL
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
AMBALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMBALA | AMBALA | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9731034.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
P-3701153 FIELD COIL ASSY
STLN
6105-72-0487249 BENDIX DRIVE
STLN
P-4301302 PILOT BRG
STLN
P-8103917 GASKET CYL HEAD
STLN
X-0301650 POLY V BELT
STLN
X-3915000 SA OF HOSE TANK
STLN
X-7452900 ROTORY PTO SWITCH
STLN
X-8358100 IGNITION RELAY
STLN
X-7820800 SUNVISOR
STLN
2510-72-0305774 GRILL RADIATOR VEHICULAR
STLN
2520-72-000522 CLUTCH MASTER CYL ASSY
STLN
2530-018135 SPRING BRAKE CHAMBER R KIT
STLN
2530-018164 PNEUMATIC BRAKE WHEEL
STLN
F-3613310 COMPRESSOR SPRING
STLN
5945-007475 RELAY HEAD LAMP
STLN
B-449517 S A OF HOSE D1
STLN
B-449518 S A OF HOSE D2
STLN
F-2015200 RPM METER
STLN
F-2460811 GEAR SHIFTING LEVER
STLN
F-274900 OIL SEAL
STLN
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | P-3701153 FIELD COIL ASSY | STLN | 1 | nos | cscreddy | 15 | |
| 2 | 6105-72-0487249 BENDIX DRIVE | STLN | 1 | nos | cscreddy | 15 | |
| 3 | P-4301302 PILOT BRG | STLN | 1 | nos | cscreddy | 15 | |
| 4 | P-8103917 GASKET CYL HEAD | STLN | 1 | nos | cscreddy | 15 | |
| 5 | X-0301650 POLY V BELT | STLN | 1 | nos | cscreddy | 15 | |
| 6 | X-3915000 SA OF HOSE TANK | STLN | 1 | nos | cscreddy | 15 | |
| 7 | X-7452900 ROTORY PTO SWITCH | STLN | 1 | nos | cscreddy | 15 | |
| 8 | X-8358100 IGNITION RELAY | STLN | 1 | nos | cscreddy | 15 | |
| 9 | X-7820800 SUNVISOR | STLN | 1 | nos | cscreddy | 15 | |
| 10 | 2510-72-0305774 GRILL RADIATOR VEHICULAR | STLN | 1 | nos | cscreddy | 15 | |
| 11 | 2520-72-000522 CLUTCH MASTER CYL ASSY | STLN | 1 | nos | cscreddy | 15 | |
| 12 | 2530-018135 SPRING BRAKE CHAMBER R KIT | STLN | 1 | nos | cscreddy | 15 | |
| 13 | 2530-018164 PNEUMATIC BRAKE WHEEL | STLN | 1 | nos | cscreddy | 15 | |
| 14 | F-3613310 COMPRESSOR SPRING | STLN | 1 | nos | cscreddy | 15 | |
| 15 | 5945-007475 RELAY HEAD LAMP | STLN | 1 | nos | cscreddy | 15 | |
| 16 | B-449517 S A OF HOSE D1 | STLN | 1 | nos | cscreddy | 15 | |
| 17 | B-449518 S A OF HOSE D2 | STLN | 1 | nos | cscreddy | 15 | |
| 18 | F-2015200 RPM METER | STLN | 1 | nos | cscreddy | 15 | |
| 19 | F-2460811 GEAR SHIFTING LEVER | STLN | 1 | nos | cscreddy | 15 | |
| 20 | F-274900 OIL SEAL | STLN | 1 | nos | cscreddy | 15 |
Categories
21
Required Documents
GST registration certificate
PAN card
Experience certificates for similar vehicle spare parts supply
Financial statements (audited if available)
EMD/Security Deposit proof (as per bid document)
ISO 9001 certification (bidder or OEM)
BIS licence and type test certificates
OEM authorization / Manufacturer’s certificate
Technical bid documents with compliance letters
Any other certificates prescribed in Product Specifications or ATC
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Ambala vehicle spare parts tender with ISO 9001?
Bidders must submit GST, PAN, experience certificates for similar defense parts, financial statements, EMD proof, ISO 9001 certificate (bidder or OEM), BIS licence and type test certificates, plus OEM authorizations where applicable. Ensure advance sample submission within 5 days of award and comply with the 25% quantity option if exercised.
What documents are required for Indian Army vehicle spare parts bid 2026?
Submit GST, PAN, audited financials, experience certificates for defense spares, EMD details, ISO 9001 certification, BIS licences, type tests, OEM authorization, and technical bid documents. Include certificates listed in Product Specifications and any ATC corrigenda to avoid rejection.
What are the technical specifications for field coil assemblies and belts?
Technical scope includes Field Coil Assemblies, Poly V Belts, Pilot Bearings, Gaskets, Hoses, and related components. Bidders must provide ISO 9001 and BIS/type test compliance, with advance sample approval within 5 days of award and conformity to approved sample for bulk supply.
When is delivery required for Ambala defense spare parts tender 2026?
Delivery timelines are tied to the original order date with option-based extensions. If the option clause is exercised, additional time equals (additional quantity / original quantity) × original delivery period, minimum 30 days, and can be extended to the original period under buyer discretion.
What is the EMD requirement for this Army parts tender?
EMD details are not disclosed in the data; bidders should prepare as per bid document. Ensure security deposit or EMD as mandated in the T&C and confirm exact amount during bid download, along with required certificates.
How to ensure samples meet buyer approval for bulk supplies?
Submit advance samples within 5 days of award; buyer responds with approval or a modification list within 5 days. Bulk supply must follow approved sample; delays in approval may shift the delivery schedule and could lead to termination for major deviations.
What standards and certifications are mandatory for this Army procurement?
Mandatory ISO 9001 certification for bidder or OEM, BIS licence, and type test certificates. Ensure all product-specific certificates listed in the Product Specifications are uploaded with the bid to avoid rejection.
What is the scope of quantity variation allowed in this tender?
Purchaser reserves the right to increase or decrease the quantity by up to 25% at contract time and during the currency of the contract, at contracted rates. Delivery period adjusts proportionally with a minimum extension of 30 days when applicable.