Rural Development Department Bihar Exercise Books IS 5195 Conforming Tender Katihar 2026
Progress
Key Highlights
- • IS 5195 compliant exercise books specification requirement
- • ISO certifications: 45001:2018, 14001:2015, 9001:2015
- • Local service centre mandatory for post-sale support
- • Bidder must provide physical product sample within 7 days
- • Turnover criterion: ₹50 Lakh per year for last 2 years
- • 5 prior work completions or CARC certificates as references
- • Quantity fluctuation up to 25% at contracted rates
- • Avowedly not blacklisted; notarized affidavit required
Tender Overview
The Rural Development Department Bihar invites bids for Exercise Books conforming to IS 5195 (Q4) to fulfill regional educational supply needs in Katihar, Bihar 854101. The scope centers on providing standardised exercise books with IS 5195 compliance, to support government education programs. The tender includes a flexible quantity clause (up to 25% increase/decrease at contracted rates) and a delivery timeline tied to the original order. A physical product sample must be shown within 1 week of tender date. This procurement prioritizes suppliers with ISO certifications and robust local service support. Key differentiators include mandatory samples, compliance with quality standards, and a clear option clause for quantity adjustments.
Technical Specifications & Requirements
- Product category: Exercise books conforming to IS 5195 (Q4)
- Mandatory documents: GST certificate, PAN, UID, turnover certificate (last 2 years: ₹50 Lakh/year), authorization certificate, ISO certificates (45001:2018, 14001:2015, 9001:2015), GST returns (GSTR-3B), notarized affidavit (not blacklisted), ITRs (AY 2023-24 to 2025-26), audit report & balance sheet, item catalog with colors, and previous 5 work completion certificates
- Sample requirement: physical product sample within 7 days of tender date
- Standards: IS 5195 for exercise books; ISO certifications listed above
- Local presence: local service centre mandatory to ensure after-sales support
- BOQ: No items listed; evaluation will consider sample compliance and documentation
- Delivery terms: option clause permits up to 25% quantity variation during contract; delivery period linked to last date of original order
Terms, Conditions & Eligibility
- EMD/guarantee: not explicitly stated in data; ensure to verify during bid submission
- Experience/turnover: minimum average annual turnover of ₹50 Lakh for the last two financial years; at least 5 completed works with purchase references
- Documentation: include GST, PAN, UID, turnover certificates, ITRs, audit reports, balance sheets, and OEM/auth certificates
- Sample and approvals: provide physical product sample within 7 days; maintain authorization and local service capacity
- Compliance: adherence to IS 5195 and ISO 45001/14001/9001 certifications; non-blacklisted status confirmed via notarized affidavit
- Delivery & penalties: delivery windows as per order with potential time extension under the option clause; penalties to be as per contract terms
- Submission readiness: bidders must feature a detailed catalog of colorful item variants and a credible local service centre footprint
Key Specifications
-
Product: Exercise books
-
Standard: IS 5195 (Q4) compliant
-
Batch/catalog: color variants required
-
Certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
-
Turnover: ₹50 Lakh/year (last 2 years)
-
Service: local service centre presence
-
Sample: physical sample within 7 days
Terms & Conditions
-
Quantity can vary up to 25% at contract time
-
Mandatory samples and extensive documentation
-
IS 5195 and ISO certifications required
Important Clauses
Payment Terms
No explicit payment terms published; verify per contract after bid submission
Delivery Schedule
Delivery period starts from last date of original delivery order; option clause allows extended time based on quantity variation
Penalties/Liquidated Damages
Penalties not detailed; contract will specify LD terms and performance bonds
Bidder Eligibility
-
Minimum average annual turnover ₹50 Lakh for two consecutive financial years
-
ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certified
-
Local service centre presence and valid GST registration
Tender Data
Bid Details
Quantity
303
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Exercise Books Conforming to IS 5195 (Q4)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854317
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rehana | 854317,BLOCK OFFICE BALRAMPUR | Katihar | Bihar | 854317 | 303 | 25 | - |
Authority Records
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Documents 2
GeM-Bidding-9872597.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
UID (Aadhaar or equivalent)
Turnover certificate for last 2 years (₹50 Lakh/year)
Authorization certificate
ISO certificates (ISO 45001:2018, ISO 14001:2015, ISO 9001:2015)
GST Return (GSTR-3B, current year)
Notarized affidavit of non-blacklisting
ITR for assessment years 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Colorful item catalog/details
Previous 5 work completion certificates or CARC certificates
Proof of local service centre
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for IS 5195 exercise books tender in Katihar Bihar?
Bidders must submit GST, PAN, UID, turnover certificates (₹50 Lakh/year), ISO certifications, ITRs for 2023-24 to 2025-26, audit report, balance sheet, and 5 prior completion certificates. Include a physical sample within 7 days and demonstrate local service centre support.
What documents are required for this tender in Katihar?
Required documents include GST certificate, PAN, UID, turnover certificates for two years, authorization certificate, ISO 45001/14001/9001, GSTR-3B, notarized affidavit, ITRs, audit report, balance sheet, item catalog, and proof of a local service centre.
What standards must the exercise books meet for this bid?
The books must conform to IS 5195 (Q4) and overall quality requirements aligned with ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015. The supplier must provide corresponding ISO certificates and ensure sample compliance.
When is the sample submission due for this procurement?
A physical product sample must be submitted within 7 days of tender date. Ensure sample reflects color variants and IS 5195 compliance; attach sample with the bid submission package.
What is the quantity variation allowed under the contract terms?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the contract currency, with adjustments at contracted rates and extended delivery time calculated accordingly.
What local support requirements are specified for bidders?
A local service centre is mandatory to provide post-sale support. Bidders must prove the facility's capability to handle service requests and potential warranty-related issues within the Katihar region.
What documentation proves eligibility and non-blacklisting?
Submit a notarized affidavit confirming not blacklisted, along with GST, PAN, ITRs, and turnover/audit documentation. These ensure compliance with government procurement integrity and financial credibility.
What are the key eligibility criteria for turnover and experience?
Eligibility requires average annual turnover of at least ₹50 Lakh over the last two financial years and at least five prior works completed or CARC references to demonstrate execution capability.