Taluka Panchayat Vijayapur HPLC System Tender Karnataka 2025 NGSP IFCC CE FDA Compliant

Tender Overview

Taluka Panchayat Vijayapur, operating under the Rural Development and Panchayat Raj Department of Karnataka, invites bids for a high-precision HPLC System designed for HbA1c and HbA2/HbF/HbA1c testing. Estimated value: ₹500,000. The system must offer multi-sample analysis capability, bi-directional LIS interface, and inbuilt system checks to ensure reagent and cartridge readiness. It should support dual programming for HbA1c and HbA2/HbF/HbA1c without reagent changes and report both NGSP and IFCC values on patient, control, and calibrator reports. Optional remote sample collection kit with 2-8°C stability for 14 days is preferred. System must be NGSP certified and traceable to IFCC; FDA and CE certifications are to be verified.

This tender emphasizes compliance with specific medical testing standards and interoperability with laboratory information systems, enabling seamless reporting and batch processing. Increased quantity flexibility up to 25% during contract execution is allowed, and detailed design drawings must be approved within 5 days of award. GST compliance is bidder’s responsibility and scope includes installation, testing, commissioning, and operator training.

Key differentiator: NGSP/IFCC traceability, dual HbA1c/HbA2 mode without reagent swaps, and LIS compatibility. Unique clause: option to adjust quantity within contract, with delivery timelines recalculated accordingly.

Technical Specifications & Requirements

• Product: HPLC System for HbA1c/HbA2/HbF testing with dual-program capability
• Samples handled concurrently: minimum required capacity to be specified by bidder; system must support high-throughput workflows
• LIS interface: bi-directional lab interface capable of sending/receiving test data
• Inbuilt checks: automated verification of cartridges, buffers, reagents, and waste before analysis
• Reporting: dual NGSP and IFCC reporting on patient, control, and calibrator reports on a single output
• Reagent switching: no reagent changes required when switching test modes
• Capillary collection option: optional kit for remote sample collection with 2-8°C stability for 14 days
• Certifications: NGSP certified and traceable to IFCC reference method; verify FDA and CE certification status
• Delivery scope: supply, installation, testing, commissioning, operator training; statutory clearances if any
• Documentation: detailed design drawings to be approved within 5 days post-award; approval or modification list provided within 5 days

Terms, Conditions & Eligibility

• EMD: not specified in terms; bidder to confirm during submission
• Delivery & flexibility: quantity may be increased/decreased by up to 25%; delivery period recalculated based on original period with minimum 30 days
• Advance sample approval: 2 samples to be submitted within 5 days; buyer to approve or list modifications within 5 days; delay shifts delivery timeline without LD
• GST: bidder bears GST; reimbursement as actual or applicable rates, subject to a cap
• Scope of supply: includes supply, installation, testing, commissioning, operator training, and statutory clearances (if any)
• GST & compliance: ensure GST registration, statutory compliance; no responsibility assumed for GST rates beyond quoted