Southern Railway Transformer Oil BDV Test Kit Tender 2026 Rajasthan IS 550 Compliant Year 2026
Bid Publish Date
30-Sep-2026, 9:45 am
Bid End Date
10-Oct-2026, 10:00 am
Location
Progress
Tender Overview
The opportunity is issued by Southern Railway under Indian Railways for the procurement of a Transformer Oil BDV Test Kit (Q3 category). The scope is bid-based supply of goods with no BOQ quantity listed, and the option clause allows a ±25% quantity adjustment at contract, with delivery timelines pegged to the original schedule. The tender emphasizes OEM or authorized dealers with valid OEM authorization, and requires inclusion of past performance supporting documentation, Make/Model details, and complete product specifications along with test certificates. The consignee contact is provided for logistical coordination. The ATC terms specify extension clauses if delivery obligations shift, and penalties tied to delayed or non-conforming supply are aligned with security deposit recovery. The procurement aims to source standardized electrical testing equipment through a controlled OEM channel, ensuring traceability and compliance with attached documentation requirements.
Technical Specifications & Requirements
- Product: Transformer Oil BDV Test Kit (Q3)
- Category: Equipment supply, single lot, no BOQ items listed
- Standards/Certifications requested: product test certificates and model-level specifications; OEM/authorized dealer requirement
- Key eligibility: OEM or OEM-authorized dealers only; valid OEM authorization with bid; past performance evidence (CRAC/CRNs/RTNs) showing at least 20% of previous order value
- Documentation: Make, Model, complete detailed specification, and test certificates; consignee contact: 90038 64305
- Delivery: Terms allow extension via option clause; liquidated damages applicable for delays; security deposit-based recovery for non-compliance
Terms, Conditions & Eligibility
- EMD: Not disclosed in data; eligibility relies on OEM authorization and past performance documentation
- Eligibility: OEM or authorized dealers only; submit valid OEM authorization with offer
- Past performance: At least 20% of previous order value demonstrated via CRAC/CRN/RTN documents or similar
- Delivery & penalties: LDs payable if delivery is delayed; damages equal to defaulting order security deposit if non-compliant
- Documentation: Make, Model, full specifications, test certificates, OEM authorization, and past performance evidence
- Payment: Terms referenced but not numerically specified; failure to execute within original delivery period triggers LDs
Key Specifications
-
Product/service names and categories: Transformer Oil BDV Test Kit
-
Quantities/values: Not specified in BOQ; quantity adjustment allowed up to 25%
-
EMD/Estimated value: Not disclosed
-
Experience requirements: Past performance evidence required (minimum 20% in a single order)
-
Quality/standards: Test certificates and Make/Model details; OEM authorization required
-
Delivery/installation: Extension possible; LDs and security deposit as penalties
-
Warranty/AMC: Not specified
Terms & Conditions
-
OEM or authorized dealer must submit valid OEM authorization with bid
-
Past performance evidence showing 20% of single order value required
-
Delivery extensions allowed under option clause with corresponding time calculations
Important Clauses
Payment Terms
LDs applicable for delayed delivery; damages may be recovered equal to security deposit on default
Delivery Schedule
Delivery period linked to original delivery order; extension based on option clause with calculation (increased quantity/original quantity × original delivery period) and minimum 30 days
Penalties/Liquidated Damages
Damages levied for non-compliance; security deposit amount recovered as damages; no explicit monetary LD rate provided
Bidder Eligibility
-
OEM or authorized dealers only
-
Must submit valid OEM authorization with bid
-
Past performance evidence showing at least 20% of previous order value
Tender Data
Bid Details
Quantity
3
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Transformer Oil BDV Test Kit (Q3)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Tiruchirappalli
Delivery Pincodes
620001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajamahalingam S | 620001,OFFICE OF THE SENIOR SECTION ENGINEER ELECTRICAL ,WORKS , SOUTHERN RAILWAYTIRUCHIRAPALLI | Tiruchirappalli | Tamil Nadu | 620001 | 3 | 60 | - |
Authority Records
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Documents 2
GeM-Bidding-9960057.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
Required Documents
Past Performance
Certificate (Requested in ATC)
OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
How to bid for transformer oil BDV test kit tender in Southern Railway 2026
Bidders must be OEM or authorized dealers and submit valid OEM authorization with their offer. Provide Make/Model, full specifications, and test certificates. Include past performance evidence showing at least 20% of previous order value. Ensure compliance with security deposit and delivery terms to avoid LDs.
What documents are required for transformer BDV kit tender submission
Required documents include valid OEM authorization, Make and Model details, complete technical specifications, product test certificates, past performance evidence (CRAC/CRN/RTN), GST, PAN, financial statements, and EMD documentation if applicable. Ensure consignee contact details are correct for delivery coordination.
What are the delivery terms and penalties for delays in this tender
Delivery terms allow an option-based quantity adjustment up to 25%. Extension calculations are (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. If delays occur, liquidated damages apply, and security deposit may be recovered as damages for non-compliance.
Which standards or certifications are required for the BDV test kit
Bidders must provide test certificates and Make/Model specifications; OEM authorization is mandatory. While specific standards aren’t listed, suppliers should ensure traceability and conformity with typical railway equipment testing norms, and provide ISO/IS-related documentation if available.
What is the eligibility criterion regarding past performance
Past performance must show a minimum of 20% of the value of a single order for similar product, substantiated by CRAC/CRN/RTN documents or equivalent notes. OEM performance records will also be considered in evaluation.
How to verify OEM authorization for the BDV kit tender
Obtain a current, valid authorization letter from the OEM, listing the bidder as an authorized dealer. Submit with the bid package; authorization must cover the Make/Model proposed in the bid and align with the product’s technical certificates.
What constitutes the Make, Model and test certificates requirement
Submit exact Make and Model names, full product specifications, and independent test certificates validating BDV performance. Certificates should reflect conformity with the railways’ testing expectations and align with the provided Make/Model documentation.