Office Of DG (SSS) Defence Research & Development manpower outsourcing tender Shimla Himachal Pradesh 2026
Bid Publish Date
07-Sep-2026, 12:35 pm
Bid End Date
22-Sep-2026, 1:00 pm
EMD
₹38,400
Location
Progress
Tender Overview
The opportunity is issued by the Office Of Dg (sss) under the Department Of Defence Research & Development in Shimla, Himachal Pradesh. It targets manpower outsourcing services, covering Minimum wage skilled and semi-skilled categories, including admin roles, across secondary school level staffing. The tender shows an EMD of ₹38,400 and a flexible quantity/duration tenders clause of up to 50% adjustments. The contract requires service providers to manage salaries at the buyer site first and claim payment later, with specific EMD/PBG submission options and hardcopy delivery timelines. This procurement emphasizes payroll compliance, statutory remittance, and secure bid submission methods, with several EMD options (DD, FDR, BC) and post-award security deposit rules. Unique terms include escalation matrix for service support and a defined chain of payment responsibilities. Location-specific focus is essential for suppliers targeting Government manpower outsourcing in Shimla.
Technical Specifications & Requirements
- Category: Manpower outsourcing services (Minimum wage, skilled; Graduate; admin; Semi-skilled; Secondary School; admin)
- Staff categories: skilled, semi-skilled, admin, graduate and secondary school staff
- Salary/payment model: service provider pays salaries at buyer location first, then claims from Buyer with statutory documents (PF, ESIC) and bank statements
- EMD submission options: DD, Fixed Deposit Receipt (FDR), Banker’s Cheque; upload proof and deliver hard copy within 5 days post bid end/opening
- Performance security: FDR acceptable as PBG per GeM GTC; delivery of original FDR within 15 days if selected
- Escalation & support: Escalation matrix required for service support contact details
- Location: Shimla, Himachal Pradesh 171001
Terms, Conditions & Eligibility
- EMD amount: ₹38,400 (via DD, FDR, or BC as specified) and hardcopy submission within 5 days
- Payment terms: Salaries paid by service provider at deployment site; claims to buyer after statutory compliance
- Quantity flexibility: Up to 50% increase/decrease in contract quantity or duration at bid/contract issuance
- Delivery/term flexibility: Scope adjustments up to 50% with consent
- Documentation: GST, PAN, experience certificates, financial statements, EMD proof, technical/compliance certificates, OEM authorizations may be required
- Security: FDR or PBG as permissible post-award; original FDR delivery timelines specified
- Escalation: Required service support escalation matrix with telephone numbers
- Brand/OEM: No explicit brand mandate in data; observe standard GeM terms for security staffing
Key Specifications
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Terms & Conditions
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Key Term 1: EMD of ₹38,400 with multiple submission options (DD, FDR, BC) and hardcopy delivery within 5 days
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Key Term 2: Salary payment model requires provider to pay staff first and claim from buyer with statutory docs
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Key Term 3: Quantity/duration may be adjusted by up to 50% during bidding and after contract issuance
Important Clauses
Payment Terms
Service provider pays salaries at deployment site first; reimbursement from buyer with PF/ESIC documentation
Delivery Schedule
Provide hardcopy EMD within 5 days of bid end/opening; delivery of original FDR within 15 days after selection
Penalties/Liquidated Damages
Not specified in data provided
Bidder Eligibility
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Eligibility criteria not fully specified; bidders should meet standard manpower outsourcing license and regulatory compliance
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Submit EMD via specified instruments (DD/FDR/BC) with hardcopy within 5 days
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Must demonstrate payroll/disbursement capability and statutory compliance (PF, ESIC)
Tender Data
Bid Details
Quantity
3
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Manpower Outsourcing Services - Minimum wage - Skilled; Graduate; Admin , Manpower Outsourcing Services - Minimum wage - Semi-skilled; Secondary School; Admin
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Delivery Locations
1
Delivery Cities
Shimla
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Shimla | Shimla | - | - | 1 | - | Minimum daily wage (INR) exclusive of GST : 760 Bonus (INR per day) : 63.3 EDLI (INR per day) : 0 EPF Admin Charge (INR per day) : 0 Optional Allowances 1 (INR per day) : 0 Optional Allowances 2 (INR per day) : 0 Optional Allowances 3 (INR per day) : 0 Estimated Number of Overtime Hours per Resource per Month : 0 Remuneration per resource per hour for Overtime Hours (Including all applicable allowance etc & excluding GST) : 0 ESI (INR per day) : 24.7 Provident Fund (INR per day) : 75 Number of working days in a month : 26 Tenure/ Duration of Employment (in months) : 24 |
Authority Records
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Documents 6
GeM-Bidding-9732192.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for manpower outsourcing tender in Shimla Himachal Pradesh 2026?
Bidders must submit an EMD of ₹38,400 using DD, FDR, or Banker’s Cheque and upload proof with the bid. Provide GST, PAN, experience certificates, financial statements, and any OEM authorizations. Ensure salary payment process aligns with the clause requiring service providers to pay staff first and claim reimbursement from the buyer.
What documents are required for the Shimla manpower bid 2026?
Required documents include GST registration, PAN card, experience certificates in staffing, financial statements, EMD proof via DD/FDR/BC, technical/compliance certificates, and any OEM authorizations. Upload scanned copies and send original hard copies within 5 days post bid end/opening.
What are the payment terms for the defence R&D manpower contract?
Service provider pays salaries at deployment site first, then issues claims to the buyer with PF/ESIC documentation and bank statements. This ensures statutory compliance before buyer remittance, with escalation matrix for service support as part of contract terms.
What is the EMD submission deadline and option flexibility?
EMD of ₹38,400 can be submitted via Demand Draft, Fixed Deposit Receipt, or Banker’s Cheque payable to The Director, DGRE, Chandigarh. A scanned copy must be uploaded and hardcopy delivered within 5 days after Bid End/Open date.
What is the contract quantity adjustment policy for this tender?
The buyer may adjust contract quantity or duration up to 50% at tender issue and after contract issuance. Bidders must accept revised quantities or durations within the permissible 50% range, enabling scope changes for increasing or decreasing staffing levels.
Which location is targeted for the manpower outsourcing tender in 2026?
The tender targets Shimla, Himachal Pradesh 171001, under the Office Of Dg (sss) for Department Of Defence Research & Development, focusing on skilled, semi-skilled, admin, and graduate staffing categories.
What escalation and service support provisions are included?
An Escalation Matrix with telephone numbers for service support must be provided by the bidder/OEM, ensuring prompt escalation for staffing issues, payroll queries, and compliance concerns as part of post-award obligations.
Are there any brand or OEM requirements for this staffing bid?
Data does not specify a fixed brand requirement; bidders should comply with standard GeM terms, obtain necessary OEM authorizations if required, and demonstrate staffing capability and statutory compliance to support deployment in Shimla.