Urban Development And Housing Department Bihar Tractors (V3) Tender 2026 Khagaria Bihar - Q2 Category
Progress
Key Highlights
- • Brand/OEM requirement: OEM turnover criteria; Authorized Distributor authorization if bidding through distributors
- • Technical standards: Not specified in tender data; ensure compliance for tractors category
- • Special clause: Option to increase/decrease quantity up to 25% at contract placement and during currency
- • Eligibility: Last three years’ turnover evidence required; CA-certified or audit statements acceptable
- • Warranty/AMC: Not explicitly stated; confirm post-delivery support terms during bid
- • Penalties/Performance: Not specified; verify LD or penalties in final terms
- • Delivery: Extended delivery logic based on formula; minimum 30 days extension if applicable
- • Delivery scope: Supply, Installation, Testing and Commissioning included in bid price
Tender Overview
The Urban Development And Housing Department Bihar invites bids for Tractors (V3) (Q2) in KHAGARIA, BIHAR 851201. The tender specifies a 25% quantity option on bid quantity and on contracted quantity during the contract term. The scope covers Supply, Installation, Testing and Commissioning of tractors, with an EMD of ₹24,000. The bid requires bidders to demonstrate financial stability via last three years turnover and OEM turnover criteria. The procurement emphasizes supplier authentication, with OEM authorization if bidding through authorized distributors, and logo printing as per buyer’s requirements. This opportunity targets suppliers capable of scalable supply and timely delivery under dynamic quantities, with GST considerations managed by bidders. The tender is framed to accommodate modifications in quantity and delivery timelines while maintaining contracted rates, ensuring flexibility for both the buyer and supplier. The location, organization, and product category are clearly defined to enable focused supplier outreach and accurate market response.
Technical Specifications & Requirements
- Product category: Tractors (V3) (Q2), no BOQ items listed
- EMD: ₹24,000 (paid as per tender terms)
- Scope: Supply, Installation, Testing and Commissioning of Goods
- Delivery/Option clause: Quantity may increase by up to 25% during contract; delivery period linked to last original delivery order date; extended time formula applies with minimum 30 days; original period governs if less than 30 days
- Turnover criteria: Bidder and OEM must show minimum average annual turnover for last three years; documentation via audited balance sheets or CA certificate
- Authorization: If using Authorized Distributors, provide OEM authorization with complete details
Terms, Conditions & Eligibility
- GST advisory: Bidder to determine GST; reimbursement as actuals or applicable rate, capped at quoted GST
- Financial standing: Not in liquidation or bankruptcy; bidder must upload an undertaking
- Logo requirement: Seller must print logo as per buyer’s requirement
- Warranty/AMC: Not specified; scope mentions installation and commissioning but no explicit warranty term
- Documentation: GST, PAN, turnover certificates, EMD submission, OEM authorization if applicable, technical bid documents
- Turnover thresholds: Minimum average turnover required for bidder and OEM as per bid document; exact amounts not specified in available data
- Delivery timeline: Not explicitly defined beyond option clause and delivery period calculation
- This summary captures all explicit terms and conditions available; bidders should seek clarity on any missing numeric thresholds prior to submission.
Key Specifications
-
Product/service names: Tractors (V3) (Q2)
-
Quantity: Not specified; quantity adjustment possibility up to 25%
-
EMD amount: ₹24,000
-
Scope: Supply, Installation, Testing and Commissioning
-
Experience: Last three years turnover requirement for bidder and OEM
-
Warranty/AMC: Not specified in data provided
Terms & Conditions
-
Quantity adjustment up to 25% during contract with adjusted delivery time
-
Bidder to provide turnover evidence for last 3 financial years
-
OEM authorization required if bidding through authorized distributors
Important Clauses
Payment Terms
GST handling is bidder’s responsibility; reimbursement limited to actuals or quoted GST rate; payment terms not specified in data
Delivery Schedule
Delivery period derived from original delivery order; extension formula applies; minimum 30 days extension if applicable
Penalties/Liquidated Damages
Not specified in the available tender data; confirm during bid submission
Bidder Eligibility
-
Not under liquidation or bankruptcy; undertaking to be uploaded
-
Minimum average turnover for bidder and OEM for last 3 years (exact numbers in bid doc)
-
OEM authorization if there is distributor involvement
-
GST compliance governed by bidder; procurement does not reimburse beyond quoted GST
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
80
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tractors (V3) (Q2)
Advisory Bank
AXIS BANK LTD
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Khagaria
Delivery Pincodes
851216
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sunny Kumar Kashyap | 851216,NAGAR PANCHAYAT PARBATTA | Khagaria | Bihar | 851216 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9919288.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
20-Oct-2026, 3:30 am
Opening Date
21-Oct-2026, 3:30 am
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating turnover (last 3 years)
OEM authorization/Manufacturer Authorization if bidding via distributors
Bid security/EMD receipt showing ₹24,000
Technical bid documentation showing compliance to scope
Company profile and turnover proof
Logo printing compliance declaration
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for tractors tender in Khagaria Bihar 2026
To bid for the tractors tender in Khagaria, ensure you meet turnover criteria for bidder and OEM, provide EMD ₹24,000, submit OEM authorization if applicable, and attach GST/PAN. Include scope: supply, installation, testing and commissioning, with option to adjust quantity up to 25%. Complete documentation is mandatory.
What documents are required for the Bihar tractors bid 2026
Required documents include GST certificate, PAN, audited turnover statements or CA certificate for last 3 years, EMD ₹24,000, OEM authorization if bidding through distributors, and technical bid detailing scope and logo compliance. Ensure turnover thresholds are met per bid document.
What are the delivery terms for tractors in Bihar tender
Delivery terms allow a 25% quantity increase at contract, calculated delivery period from the last original delivery order; extended time uses formula (Increased quantity/Original quantity) × Original delivery period, minimum 30 days. Timely compliance with installation and commissioning is essential.
What is the EMD amount for the Bihar tractors procurement
The EMD amount is ₹24,000. Submit payment proof with the bid; ensure the EMD aligns with tender terms and is refundable per standard bidding regulations. No alternative amount is specified in the provided data.
What is required for OEM authorization in this tractor tender
If bidding via Authorized Distributor, provide OEM/Original Supplier authorization including name, designation, address, email, and phone number. This ensures compliance with the manufacturer’s supply and post-sale service obligations and aligns with the ‘Manufacturer Authorization’ term.
What is the scope of supply for the Bihar tractor tender
Scope includes Supply, Installation, Testing and Commissioning of tractors. The bid price should include all cost components; bidders must account for delivery, installation, testing, commissioning, and any required on-site setup as part of the total contract value.
What turnover criteria apply to bidders and OEMs in this tender
Both bidder and OEM must demonstrate minimum average annual turnover over the last three financial years; proof via certified audited balance sheets or CA/CMA certificates. If the candidate is <3 years old, turnover is calculated on completed years post-incorporation.