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Western Coalfields Limited Machinery Spare Parts Tender Betul Madhya Pradesh 2026 ISO/IEC OEM M/s EIMCO ELECON

Bid Publish Date

23-Jun-2026, 11:48 am

Bid End Date

03-Jul-2026, 12:00 pm

Location

BETUL , MADHYA PRADESH
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Progress

Issue23-Jun-2026, 11:48 am
AwardPending
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Quantity

260

Key Highlights

  • • OEM-only quotation requirement
  • • OEM: M/s. EIM CO ELECON (INDIA) LIMITED
  • • Scope: supply of 61 specific spare parts for heavy equipment
  • • 25% quantity variation allowed under option clause
  • • Delivery period adjustments tied to original/extended periods (minimum 30 days)

Tender Overview

Western Coalfields Limited invites bids for the supply of spare parts including master priority valve, drive shafts, UJ kits, seals, filters, hoses, and related components for heavy earthmoving equipment. The scope covers 61 items (BoQ), with an emphasis on OEM eligibility from M/s. EIM CO ELECON (INDIA) LIMITED. Location is Betul, Madhya Pradesh 460001. Estimated value and EMD are not disclosed; tender emphasizes single-vendor OEM quotes and inclusion of all cost components in the bid price. Optional quantity adjustments up to 25% are permitted, with delivery calculations based on original and extended periods. Unique factor: OEM-only participation requirement.

Technical Specifications & Requirements

  • No product-wide specs provided in the tender text; BoQ lists 61 line items including parts like master priority valve, front/rear drive shafts, prop shaft rear, various UJ kits, hydraulic cooler, seals, oil coolers, hoses, filters, relays, and gaskets.
  • The ATC requires OEM quotation from M/s. EIM CO ELECON (INDIA) LIMITED; delivery terms follow option clause with 25% quantity variation; scope is limited to supply of goods (no installation).
  • Certificates/uploaded documents are mandatory; primary documents include PAN, GSTIN, cancelled cheque, EFT mandate; compliance with ATC documents is required.
  • No explicit IS/ISO standards listed; emphasis on OEM reliability and availability of spare parts for specified equipment.

Terms & Eligibility

  • Only OEMs may quote; OEM: M/s. EIM CO ELECON (INDIA) LIMITED.
  • Scope: Bid price to include all cost components for supply of goods only.
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; compliance with ATC certificates is mandatory.
  • Quantity adjustments up to 25% permitted; delivery period adjustments follow specified formula with a minimum 30 days.
  • Delivery and penalties: Not detailed beyond option clause; bidders must comply with ATC terms.

Key Specifications

  • OEM-only bid submission

  • OEM: M/s. EIM CO ELECON (INDIA) LIMITED

  • Scope: supply of 61 BoQ items (spare parts) including valves, shafts, seals, hoses, filters, relays, and gaskets

  • Delivery: per option clause with 25% quantity variation; minimum 30 days extension

  • Warranty/quality: Not explicitly specified; compliance with ATC documents required

Terms & Conditions

  • OEM-only eligibility and OEM authorization submission

  • 25% quantity variation and extended delivery time based on calculated formula

  • All-inclusive bid price for supply of goods only; delivery terms governed by ATC

Important Clauses

Payment Terms

Not explicitly detailed; payment terms to be defined in ATC documents and contract

Delivery Schedule

Delivery period starts from last date of original delivery orders; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

Not specified in available text; subject to final ATC/contract terms

Bidder Eligibility

  • Must be the OEM for the tendered items (explicitly M/s. EIM CO ELECON (INDIA) LIMITED)

  • Provide OEM authorization and relevant compliance certificates

  • Submit all mandatory GST, PAN, and banking documents

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

Part No 19WL050000027 MASTER PRIORITY VALVE , Part No 19WL050001266 FRONT DRIVE SHAFT , Part No 19WL050001267 REAR DRIVE SHAFT , Part No 2151B05000002 PROP SHAFT REAR , Part No EEA0031623 UJ KIT , Part No EEA0031627 UJ KIT , Part No 19WL050001065 U J KIT , Part No EEA0008997 RELIEF CARTRIDGE , Part No 19WL050001279 HYDRAULIC OIL COOLER , Part No 19WL050001280 TRABSMISSION OIL COOLER , Part No 19WL050000932 SEAL KIT STEERING CYL , Part No 19WL050000950 SEAL KIT BOOM CYL , Part No 19WL050000965 SEAL KIT BUCKET CYL , Part No 623D02584247B HOSE ASSEMBLY , Part No EEA0031571 GASKET VALVE BODY , Part No EEA0031545 GASKET OIL TRANSFER PLATE , Part No 12WL050000613 GAS SPRING , Part No 19WL060000003 BUSH , Part No 19WL427171019 BUSHING , Part No 19WL427171015 SPACER , Part No 19WL864010039 WIPER SEAL , Part No 19WL881073022 WIPER SEAL , Part No 2151B05000013 FAN , Part No 19WL050001203 FILTER ELEMENT , Part No 19WL050001272 FILTER ELEMENT , Part No S2727 O RING , Part No S3312 O RING , Part No S2723 O RING , Part No 19WL040000142 COMBINATION SWITCH , Part No 19WL040000143 GEAR SHIFTER , Part No 19WL040000073 STRATING SWITCH , Part No 19WL050000900 HYD CYLINDER STEERING , Part No SE012 100 REDUCER , Part No SC011 016 BONDED SEAL , Part No EE0031566 GAKITE SOLENOID COVER , Part No EEA0031565 GAKITE SOLENOID Plate , Part No 19WL856060146 TAPERED ROLLER BEARING , Part No 19WL881014020 OIL SEAL , Part No 19WL060000006 BUSH , Part No 19WL060000007 BUSH , Part No 19WL881073018 WIPER SEAL , Part No 19WL429170003 LINK ASSMBLY , Part No 19WL050000059 BOLT , Part No MT24N NUT , Part No EEA0032162 BELT , Part No EEA0031731 PRIMARY ELEMENT , Part No EEA0031732 SECONDARY ELEMENT , Part No EEA0031724 ELEMENT OIL FILTER , Part No EEA0031727 FILTER SPIN ON , Part No EEA0031728 FULE FILTER INSERT , Part No EEA0031730 FULE STRAINER , Part No EEA0031895 AIR CLEANER , Part No 19WL050001036 COMPLETE SEAL KIT , Part No 19WL050001036 BONDED SEAL KIT BSP , Part No SC011 024 BONDED SEAL , Part No 19WL040000115 POWER RELAY , Part No 19WL050001745 BTUB SHAFT AB EPC 05E , Part No 19WL050000649 CLAMP , Part No 19WL050000654 BOLT , Part No 19WL050001383 UREA HOSE , Part No 19WL050001381 UREA HOSE INLET

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 5

GeM-Bidding-9506855.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEAR PUMP PART NO 19WL050001184,MASTER PRIORITY VALVE PART NO 19WL050000027,RELIEF VALVE ASSY PART

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Bill of Quantities (BOQ) 61 Items Sign in for GEM prices

#1

Part No 19WL050000027 MASTER PRIORITY VALVE

MASTER PRIORITY VALVE

1 pieces Delivery: 60 days
#2

Part No 19WL050001266 FRONT DRIVE SHAFT

FRONT DRIVE SHAFT

1 pieces Delivery: 60 days
#3

Part No 19WL050001267 REAR DRIVE SHAFT

REAR DRIVE SHAFT

1 pieces Delivery: 60 days
#4

Part No 2151B05000002 PROP SHAFT REAR

PROP SHAFT REAR

1 pieces Delivery: 60 days
#5

Part No EEA0031623 UJ KIT

UJ KIT

2 pieces Delivery: 60 days
#6

Part No EEA0031627 UJ KIT

UJ KIT

4 pieces Delivery: 60 days
#7

Part No 19WL050001065 U J KIT

U J KIT

2 pieces Delivery: 60 days
#8

Part No EEA0008997 RELIEF CARTRIDGE

RELIEF CARTRIDGE

1 pieces Delivery: 60 days
#9

Part No 19WL050001279 HYDRAULIC OIL COOLER

HYDRAULIC OIL COOLER

2 pieces Delivery: 60 days
#10

Part No 19WL050001280 TRABSMISSION OIL COOLER

TRABSMISSION OIL COOLER

1 pieces Delivery: 60 days
#11

Part No 19WL050000932 SEAL KIT STEERING CYL

SEAL KIT STEERING CYL

2 pieces Delivery: 60 days
#12

Part No 19WL050000950 SEAL KIT BOOM CYL

SEAL KIT BOOM CYL

2 pieces Delivery: 60 days
#13

Part No 19WL050000965 SEAL KIT BUCKET CYL

SEAL KIT BUCKET CYL

1 pieces Delivery: 60 days
#14

Part No 623D02584247B HOSE ASSEMBLY

HOSE ASSEMBLY

1 pieces Delivery: 60 days
#15

Part No EEA0031571 GASKET VALVE BODY

GASKET VALVE BODY

4 pieces Delivery: 60 days
#16

Part No EEA0031545 GASKET OIL TRANSFER PLATE

GASKET OIL TRANSFER PLATE

1 pieces Delivery: 60 days
#17

Part No 12WL050000613 GAS SPRING

GAS SPRING

4 pieces Delivery: 60 days
#18

Part No 19WL060000003 BUSH

BUSH

2 pieces Delivery: 60 days
#19

Part No 19WL427171019 BUSHING

BUSHING

2 pieces Delivery: 60 days
#20

Part No 19WL427171015 SPACER

SPACER

1 pieces Delivery: 60 days
#21

Part No 19WL864010039 WIPER SEAL

WIPER SEAL

20 pieces Delivery: 60 days
#22

Part No 19WL881073022 WIPER SEAL

WIPER SEAL

10 pieces Delivery: 60 days
#23

Part No 2151B05000013 FAN

FAN

1 pieces Delivery: 60 days
#24

Part No 19WL050001203 FILTER ELEMENT

FILTER ELEMENT

6 pieces Delivery: 60 days
#25

Part No 19WL050001272 FILTER ELEMENT

FILTER ELEMENT

4 pieces Delivery: 60 days
#26

Part No S2727 O RING

O RING

4 pieces Delivery: 60 days
#27

Part No S3312 O RING

O RING

10 pieces Delivery: 60 days
#28

Part No S2723 O RING

O RING

10 pieces Delivery: 60 days
#29

Part No 19WL040000142 COMBINATION SWITCH

COMBINATION SWITCH

1 pieces Delivery: 60 days
#30

Part No 19WL040000143 GEAR SHIFTER

GEAR SHIFTER

1 pieces Delivery: 60 days
#31

Part No 19WL040000073 STRATING SWITCH

STRATING SWITCH

1 pieces Delivery: 60 days
#32

Part No 19WL050000900 HYD CYLINDER STEERING

HYD CYLINDER STEERING

1 pieces Delivery: 60 days
#33

Part No SE012 100 REDUCER

REDUCER

3 pieces Delivery: 60 days
#34

Part No SC011 016 BONDED SEAL

BONDED SEAL

5 pieces Delivery: 60 days
#35

Part No EE0031566 GAKITE SOLENOID COVER

GAKITE SOLENOID COVER

2 pieces Delivery: 60 days
#36

Part No EEA0031565 GAKITE SOLENOID Plate

GAKITE SOLENOID Plate

1 pieces Delivery: 60 days
#37

Part No 19WL856060146 TAPERED ROLLER BEARING

TAPERED ROLLER BEARING

2 pieces Delivery: 60 days
#38

Part No 19WL881014020 OIL SEAL

OIL SEAL

2 pieces Delivery: 60 days
#39

Part No 19WL060000006 BUSH

BUSH

4 pieces Delivery: 60 days
#40

Part No 19WL060000007 BUSH

BUSH

8 pieces Delivery: 60 days
#41

Part No 19WL881073018 WIPER SEAL

WIPER SEAL

4 pieces Delivery: 60 days
#42

Part No 19WL429170003 LINK ASSMBLY

LINK ASSMBLY

1 pieces Delivery: 60 days
#43

Part No 19WL050000059 BOLT

BOLT

16 pieces Delivery: 60 days
#44

Part No MT24N NUT

NUT

16 pieces Delivery: 60 days
#45

Part No EEA0032162 BELT

BELT

2 pieces Delivery: 60 days
#46

Part No EEA0031731 PRIMARY ELEMENT

PRIMARY ELEMENT

4 pieces Delivery: 60 days
#47

Part No EEA0031732 SECONDARY ELEMENT

SECONDARY ELEMENT

4 pieces Delivery: 60 days
#48

Part No EEA0031724 ELEMENT OIL FILTER

ELEMENT OIL FILTER

8 pieces Delivery: 60 days
#49

Part No EEA0031727 FILTER SPIN ON

FILTER SPIN ON

8 pieces Delivery: 60 days
#50

Part No EEA0031728 FULE FILTER INSERT

FULE FILTER INSERT

8 pieces Delivery: 60 days
#51

Part No EEA0031730 FULE STRAINER

FULE STRAINER

4 pieces Delivery: 60 days
#52

Part No EEA0031895 AIR CLEANER

AIR CLEANER

1 pieces Delivery: 60 days
#53

Part No 19WL050001036 COMPLETE SEAL KIT

COMPLETE SEAL KIT

1 pieces Delivery: 60 days
#54

Part No 19WL050001036 BONDED SEAL KIT BSP

BONDED SEAL KIT BSP

1 pieces Delivery: 60 days
#55

Part No SC011 024 BONDED SEAL

BONDED SEAL

15 pieces Delivery: 60 days
#56

Part No 19WL040000115 POWER RELAY

POWER RELAY

8 pieces Delivery: 60 days
#57

Part No 19WL050001745 BTUB SHAFT AB EPC 05E

BTUB SHAFT AB EPC 05E

1 pieces Delivery: 60 days
#58

Part No 19WL050000649 CLAMP

CLAMP

4 pieces Delivery: 60 days
#59

Part No 19WL050000654 BOLT

BOLT

20 pieces Delivery: 60 days
#60

Part No 19WL050001383 UREA HOSE

UREA HOSE

1 pieces Delivery: 60 days
#61

Part No 19WL050001381 UREA HOSE INLET

UREA HOSE INLET

1 pieces Delivery: 60 days

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

OEM authorization specifically confirming M/s. EIM CO ELECON (INDIA) LIMITED as OEM

6

Technical compliance certificates as uploaded in ATC document

7

Any other certificates referenced in ATC/Corrigendum

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on OEM spare parts tender in Betul MP 2026

Bidders must be the OEM for the tendered items, specifically M/s. EIM CO ELECON (INDIA) LIMITED. Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Ensure compliance with ATC documents and upload all technical certificates. Delivery terms follow the 25% quantity variation clause and minimum 30 days extension rules.

What documents are required for OEM spare parts bid in Madhya Pradesh

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and OEM authorization confirming the OEM. Additionally, upload all certificates requested in ATC/DOC and ensure technical compliance with the tender’s ATC documents for successful submission.

What are the delivery term conditions for this Betul tender

Delivery is governed by the option clause: quantity may vary up to 25% during contract and during currency. Delivery period starts from the last date of the original delivery order; extended time is calculated as (increased quantity/original quantity) × original days, minimum 30 days. Ensure adherence to ATC delivery terms.

Which OEM is eligible to quote for the parts tender in MP

Only the OEM for the tendered items is eligible; in this case, M/s. EIM CO ELECON (INDIA) LIMITED. Bidders must provide OEM authorization and comply with all ATC documentation and certificates to participate.

What is included in the scope of supply for this tender

Scope covers the supply of 61 BoQ items including master priority valve, front/rear drive shafts, UJ kits, hydraulic oil cooler, seals, hoses, filters, relays, gaskets, and related components. The bid price must include all cost components for the supply of goods only.

Are there any standards or certifications required for bidders

The tender requires uploading certificates per ATC; however, explicit IS/ISO standards are not listed in the provided text. Emphasize OEM compliance, authentication, and submission of all ATC-documented certificates to qualify.

What is the bid price scope for this OEM parts tender

Bid price must include all cost components for the supply of goods. No installation or services are included. Ensure price reflects potential 25% quantity variation and delivery extensions under the option clause.

When will the option quantity or delivery period apply

The option clause allows up to 25% quantity variation at contract placement and during currency. Delivery calculations follow the specified formula with a minimum 30 days extension; apply only as per ATC terms and contract amendments.

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