Dg Of Defence Estate Manpower Outsourcing Tender Chennai Tamil Nadu - Civil Engineer & Graduate Non-IT Technical 2026
Bid Publish Date
03-Sep-2026, 9:43 am
Bid End Date
12-Sep-2026, 11:00 am
Location
Progress
Tender Overview
Dg Of Defence Estate (Department of Defence) invites bids for Manpower Outsourcing Services - Fixed Remuneration covering Non-IT Technical; Civil Engineer; Graduate staffing. The procurement involves outsourcing manpower with fixed remuneration, based in the national defence framework, with an explicit requirement that the service provider maintains an office in Chennai, Tamil Nadu. Bidders must demonstrate dedicated service support, including a toll-free contact number and an escalation matrix. The contract allows the buyer to adjust scope by up to 50% either at the contract bidding stage or after contract issuance. The arrangement requires the service provider to pay salaries first and to furnish statutory documentation (PF, ESIC) alongside bank statements. This opportunity includes compliance with the buyer’s ATC clauses and performance/financial integrity prerequisites.
Technical Specifications & Requirements
- No published BOQ items or device-level technical specs; scope centers on manpower supply for Civil Engineer and Graduate non-IT roles.
- Mandatory presence of a service-provider office in Chennai (Tamil Nadu) with documentary proof.
- Must provide a dedicated toll-free service line and an escalation matrix for service support.
- Payment discipline: salaries of deployed staff paid by the service provider upfront and claimed from the Buyer with statutory compliance documents.
- Quantity/duration can be increased up to 50% with consent after contract issuance; lumpsum scope may expand similarly with vendor agreement.
- No targeted start/end dates disclosed; standard tender governance applies.
Terms, Conditions & Eligibility
- EMD details are not disclosed in the provided data.
- Bidder must not be subject to liquidation or similar proceedings; must provide undertaking.
- Office presence requirement explicitly states Chennai, Tamil Nadu with documentary evidence.
- Payment terms: service provider pays staff first; invoices to be settled with statutory documentation.
- No-sub-contract and no-assignment constraints require Buyer consent; joint liability remains with Seller and any sub-contractor. ATC clauses apply.
Key Specifications
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Product/Service: Manpower Outsourcing Services (Non-IT Technical) for Civil Engineer and Graduate staffing.
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Geographic/Operational Scope: Office presence required in Chennai, Tamil Nadu; service support via toll-free line; escalation matrix to be provided.
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Financial/Contractual: Salaries to be paid by service provider upfront; statutory documents (PF, ESIC) to accompany payments; 50% scope adjustment possible.
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Compliance: Standard contractual clauses include no-sub-contract/assignment without buyer consent; joint liability for performance.
Terms & Conditions
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EMD amount not disclosed in tender data; bidders must verify documentary requirements during submission.
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Service provider must have an office in Chennai, Tamil Nadu with documentary evidence.
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50% quantity or contract duration variation allowed by buyer before and after contract issuance.
Bidder Eligibility
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Must maintain office in Chennai, Tamil Nadu with documentary evidence
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Must provide toll-free service line and escalation matrix
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Should not be under liquidation or similar proceedings; provide undertaking
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Manpower Outsourcing Services - Fixed Remuneration - Non-IT Technical; Civil Engineer; Graduate
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
11
Delivery Details
Delivery Locations
1
Delivery Cities
Chennai
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Chennai | Chennai | - | - | 2 | - | Remuneration per resource per hour for Overtime Hours (Including all applicable allowance etc & excluding GST) : 0 Optional Allowances 1 (INR Monthly) : 0 Optional Allowances 2 (INR Monthly) : 0 Optional Allowances 3 (INR Monthly) : 0 Provident Fund (INR Monthly) : 1800 ESI (INR Monthly) : 0 Tenure/ Duration of Employment (In Months) : 9 |
Authority Records
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Documents 4
GeM-Bidding-9834573.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Company/firm registration certificate
Experience certificates for similar manpower outsourcing contracts
Financial statements (audited where possible)
Proof of EMD submission (as per tender process)
Technical bid documents demonstrating capability for non-IT staffing
Documentary evidence of Chennai, Tamil Nadu office
Escalation matrix and dedicated toll-free service number
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the manpower outsourcing tender in Chennai?
To participate, bidders must submit GST and PAN, provide company registration, show experience with similar staffing contracts, and demonstrate an office in Chennai with documentary evidence. Include a toll-free support number and escalation matrix, and comply with 50% scope variation terms in ATC. Ensure EMD submission per terms.
What documents are required for defence estate manpower bidding in Tamil Nadu?
Required documents include GST registration, PAN, company registration, audited financials, experience certificates for non-IT staffing, EMD proof, technical bid, and proof of Chennai office. Also provide toll-free support details and escalation matrix as part of the technical bid.
What are the service delivery terms for staff salaries under this contract?
The service provider must pay salaries to deployed staff first, with ongoing statutory compliance (PF, ESIC). Payments to the supplier occur after salary disbursement, accompanied by bank statements and statutory documents for verification. This ensures upfront staff compensation irrespective of buyer payment timing.
What is the scope variation allowed between contract and procurement?
The buyer may adjust contract quantity or duration up to 50% at contract issue, and again up to 50% post-issuance. Any increase in scope may require the service provider's consent for lumpsum-based contracts, ensuring flexibility while preserving vendor rights.
Are there subcontracting restrictions for this defence outsourcing tender?
Yes. Sub-contracting or assignment requires explicit buyer consent. The seller remains jointly and severally liable with any sub-contractor, ensuring performance integrity and accountability for the entire contract scope.
What are the escalation and support requirements for bidders in this tender?
Bidders must provide a dedicated toll-free service line and a formal escalation matrix detailing contact numbers. This ensures prompt issue resolution for deployed staff in Chennai, aligning with Defence Estate’s service continuity expectations.
What constitutes eligibility for non-IT technical staffing in Defence tenders?
Eligibility includes a proven track record in manpower outsourcing for civil or technical roles, valid GST and PAN, adequate financial health, and the ability to meet Tamil Nadu office requirements. Compliance with tender ATCs and non-subcontracting rules is mandatory.
When can the contract quantity be increased after award?
After contract issuance, quantity or duration can be increased up to 50% with the buyer’s consent. This extension option supports scale adjustments for Defence Estate staffing without renegotiating the entire contract.