Indian Army Entry and Mid Level Desktop Computers Tender 2025 DHS/DMA Rajasthan procurement 2025
Indian Army
DODA, JAMMU & KASHMIR
Posted:
16 November 2025
Closed:
26 November 2025
GEM
GEM
Kendriya Vidyalaya Sangathan Desktop Computer Tender Bardhaman West Bengal 2026 IS 550/OS Preload 64GB+ RAM
Bid Publish Date
04-Jul-2026, 3:55 pm
Bid End Date
14-Jul-2026, 4:00 pm
Location
Progress
Issue04-Jul-2026, 3:55 pm
AwardPending
Quantity
12
Bid Type
Two Packet Bid
Tender Overview
Kendriya Vidyalaya Sangathan invites bids for entry and mid-level desktop computers in Bardhaman, West Bengal 713101. The procurement focuses on standard desktop configurations with OPOS pre-installed by OEM, including processor category items, RAM capacity, SSD/HDD options, USB ports, monitor availability, and input devices. Estimated value and EMD are not disclosed, but the scope targets OEM-certified desktop systems for school use with on-site OEM warranty. The tender emphasizes option-clause quantity adjustments up to ±25%, impacting delivery planning and pricing stability.
Technical Specifications & Requirements
- Product Category: Desktop computer systems for entry and mid-level use
- Processor: Computer type and processor number to be supplied by OEM
- Operating System: Factory pre-loaded OS by desktop OEM
- Memory: RAM capacity as installed in system (GB) to be specified by bidder
- Storage: SSD and HDD capacities (GB) to be supplied; exact values not disclosed
- Cabinet & Ports: Audio interface type and Number of USB Type A (Version 2.0); Number of HDMI ports
- Monitor: Availability of monitor; display technology; screen size in centimeters; monitor port; external speaker provision
- Input Devices: Mouse and keyboard connectivity specifications
- Warranty: On-site OEM warranty period (in years) required
- These details indicate a full desktop solution set including peripherals and warranty, aligned to school-level performance.
Terms, Conditions & Eligibility
- Option Clause: Buyer may increase/decrease quantity by up to 25% during/after contract; delivery period adjusted proportionally with minimum 30 days.
- Delivery Timing: Delivery start tied to contract terms; extended timelines permitted per option clause.
- Emd/Payment Terms: EMD details not disclosed here; bidders should expect standard government norms and document submission requirements.
- Documentation: GST registration, PAN, experience certificates, financial statements, OEM authorizations, and technical bid submissions are typically required to participate.
- Compliance: Bidders must adhere to supplier terms, delivery timelines, and warranty obligations as specified by Kendriya Vidyalaya Sangathan.
Key Specifications
-
Product/service: Desktop computer systems for entry/mid-level use
-
Category: PROCESSOR; Computer Type; Processor Number
-
Operating System: Factory pre-loaded OS by Desktop OEM
-
Memory: RAM capacity to be installed in the system (GB)
-
Storage: SSD capacity (GB); HDD capacity (GB)
-
Cabinet: Audio interface type
-
Ports: Number of USB Type A ports (Version 2.0); Number of HDMI ports
-
Monitor: Availability of monitor; Display technology; Screen size (cm); Monitor port; Speaker
-
Input devices: Mouse connectivity; Keyboard connectivity
-
Warranty: On-site OEM warranty period (years)
Terms & Conditions
-
EMD and payment terms to be provided in tender documents; verify exact amounts and modes.
-
Delivery scope may expand up to 25% in quantity with proportional delivery period adjustments.
-
On-site OEM warranty requirement applies to all desktop configurations and peripherals.
Important Clauses
Payment Terms
Payment terms to be defined in final bid; likely milestone-based with OEM warranty invoicing and delivery verification.
Delivery Schedule
Delivery timeline adjustable under the option clause; minimum 30 days for any extended period.
Penalties/Liquidated Damages
LD provisions to be specified in tender; typical government tenders apply penalties for late delivery.
Bidder Eligibility
-
Experience in supplying desktop computer systems to educational or government institutions
-
Valid GST registration and PAN card
-
OEM authorization for the proposed desktop configuration
-
Evidence of ability to meet on-site OEM warranty requirements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713214
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vinod Yadav | 713214,KENDRIYA VIDYALAYA GC CRPF DURGAPUR, AMRAWATI, DURGAPUR, DIST. PASCHIM PARDHAMAN, PIN CODE - 713214, WEST BENGAL | Paschim Bardhaman | West Bengal | 713214 | 12 | 30 | - |
Authority Records
MINISTRY OF EDUCATIONSCHOOL EDUCATION AND LITERACY DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 3
GeM-Bidding-9560750.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| CABINET | Audio Interface Type | Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-in, Audio-out |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 4 Or higher |
| PORTS | Number of HDMI Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Display Technology | LED Backlit LCD (Liquid Crystal Display) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| Monitor | Monitor Port | HDMI, VGA |
| Monitor | Speaker | Yes |
| INPUT DEVICES | Mouse Connectivity | USB Wired, Wireless Or higher |
| INPUT DEVICES | Keyboard Connectivity | USB Wired, Wireless Or higher |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for prior desktop computer supply
4
Financial statements (audited if available)
5
EMD/Security deposit documentation as applicable
6
Technical bid with product specifications and OEM authorization
7
OEM authorization/authorizations for the desktop brand
8
Any on-site warranty certificates or service commitments
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Kendriya Vidyalaya Bardhaman desktop tender 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD documents, and OEM authorizations along with a technically compliant bid. Ensure OEM-specified desktop configurations with factory pre-loaded OS and on-site warranty. Review option clause allowing quantity adjustments up to 25% and plan delivery accordingly.
What documents are required for desktop procurement in Bardhaman
Required documents include GST certificate, PAN, manufacturer OEM authorization, prior experience certificates, audited financial statements, EMD receipts, and technical bid documents demonstrating compliance with OEM OS and warranty terms for school-grade desktops.
Which warranty is expected for school desktops in this tender
Tender requires on-site OEM warranty for the desktop configurations, with the warranty period specified by the OEM and accepted by Kendriya Vidyalaya Sangathan; confirm exact years during bid submission and ensure service coverage.
What are the delivery terms for quantity adjustments in this bid
The buyer can adjust quantity by up to 25% at contract placement and during currency, with delivery period extended proportionally. Minimum extra time is 30 days; plan contingencies for sudden quantity changes.
What are the OS and hardware standards expected in this tender
Desktops must come with factory pre-loaded OS from the OEM and RAM/SSD/HDD configurations as specified by the vendor. Display, USB, HDMI ports, and monitor availability are part of the specification; confirm ISI/IS standards if stated by the vendor.
How to verify OEM authorization for desktop supply in this bid
Submit OEM authorization letters proving authorized supply of the exact desktop model and peripherals proposed. Include service commitments and warranty terms aligned with the OEM, to ensure compliant post-sale support for school deployments.
What are the key eligibility criteria for participating in this tender
Eligibility includes prior experience supplying school or government desktops, valid GST/PAN, financial stability, OEM authorization, and ability to meet on-site warranty requirements. Ensure the proposed model matches the OEM specification and has adequate service coverage.
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Documents 3
GeM-Bidding-9560750.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS