Toner Cartridges / Ink Cartridges / Consumables for Printers
N/a
Bangalore Rural, KARNATAKA
Posted:
20 December 2024
Closed:
10 January 2025
GEM
GEM
Employees State Insurance Corporation Toner Cartridges Procurement Pune Maharashtra 2026
Bid Publish Date
01-Jul-2026, 12:48 pm
Bid End Date
11-Jul-2026, 1:00 pm
EMD
₹36,600
Location
Progress
Issue01-Jul-2026, 12:48 pm
AwardPending
Quantity
100
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization requirement with complete distributor details
- • Minimum average turnover criterion: ₹72 lakh/year over three financial years
- • Bid quantity flexibility up to 25% during/after contract
- • EMD amount: ₹36,600 via Demand Draft; bid copy and DD proof required
- • Delivery timeframe governed by original and extended periods with minimum 30 days
- • Only supply of goods; no service/installation scope mentioned
- • Supplier must not be under liquidation or similar proceedings
- • Blacklisting undertaking mandatory; not allowed to participate without disclosure
Tender Overview
Organization: Employees State Insurance Corporation (ESIC), Location: Pune, Maharashtra 410301, Procurement: Toner cartridges / ink consumables for printers. Estimated value: not disclosed; EMD: ₹36,600. Scope: supply of goods (toner/ink cartridges) with scope for up to 25% quantity variation during and after contract. OEM authorization and bidder financial standing required. The tender emphasizes supply-only delivery terms and adherence to purchaser-approved terms. Unique clause: option to adjust quantity at bid/contracted rates, with delivery-time computation linked to original and extended periods. This is a government procurement tender in Maharashtra focusing on printer consumables and supplier eligibility criteria.
Technical Specifications & Requirements
- Product Class: GENERIC
- Printer/Multifunction Brand Compatibility: Generic, specifies compatibility with OEM printers/MFPs
- Type of Cartridge/Consumable: Generic cartridge/ink consumable
- Ink/Toner Color: Generic color details to be specified by OEM compatibility
- OEM Model Numbers: OEM printer model and cartridge model numbers to be supplied
- Minimum Yield: Replacement cartridge/consumable minimum page yield (pages)
- EMD: ₹36,600 (via DD or online) and scanned proof required with bid
- Delivery Scope: Only supply of goods; no installation services mentioned
- Quality/Compliance: Alignment with generic government tender expectations; OEM authorization required
- Documents: OEM authorization, evidence of turnover capability, contracts for similar supply in govt sector
Terms, Conditions & Eligibility
- EMD/PBG: ₹36,600 via Demand Draft in favor of ESIC FUND ACCOUNT NO. 1, payable at Pune; hard copy to be delivered within 5 days of bid end/opening
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contracted quantity; extended delivery time formula applies with minimum 30 days
- Experience: Bidder or OEM must have supplied similar toner/ink cartridges to central/state govt or PSUs for at least 3 years prior to bid opening; documents to prove yearly quantity
- OEM Authorization: Authorized distributor must submit OEM authorization with contact details; failure to provide may lead to rejection
- Turnover: OEM must have average annual turnover of ₹72 lakh over FY 2022-23, 2023-24, 2024-25
- Blacklist: Bidder must submit an undertaking of non-blacklisted status
- Delivery: Scope specifies delivery of goods; no installation or services included
Key Specifications
-
Product category: toner/ink cartridges for printers
-
Color and model compatibility: generic but must align with OEM printer models
-
Minimum yield: specified as pages (exact value to be confirmed in BOQ/technical bid)
-
EMD: ₹36,600; payment via DD or online
-
Scope: supply of goods only, no installation
-
OEM authorization: mandatory for all bidders
Terms & Conditions
-
Quantity variation clause allowing ±25% adjustment at contract time
-
Mandatory OEM authorization and avg turnover threshold ₹72 lakh/year
-
EMD submission and proof required; delivery as per original/extended schedule
-
Ban on participation for blacklisted entities; non-liquidation proof required
Important Clauses
Payment Terms
EMD of ₹36,600 via DD; hard copy due within 5 days; payment terms not detailed in excerpt
Delivery Schedule
Delivery windows tied to original delivery order; option to extend time with calculated formula, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in data; standard government practice subjects delays to LDs per contract terms
Bidder Eligibility
-
Regularly manufactured and supplied toner/ink cartridges to govt organizations for 3 years
-
Not under liquidation or similar proceedings
-
OEM authorization from original equipment manufacturer
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
MINISTRY OF LABOUR AND EMPLOYMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9449081.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP Lasdrjet Pro MFP M329dw, HP LaserJet Enterprise M407dn, HP LaserJet Enterprise MFP M431f, HP Laserjet Pro M305d, HP Laserjet Pro M305dn, HP LaserJet Pro M405d, HP LaserJet Pro M405dn, HP LaserJet Pro M405dw, HP LaserJet Pro M405n, HP Laserjet PRO MFP M329dn, HP LaserJet Pro MFP M429dw Printer, HP LaserJet Pro MFP M429fdn Printer, HP LaserJet Pro MFP M429fdw Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 77X Black Contract LJ Toner Cartridge-CF277XC |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates showing three years of govt or PSU supply of toner/ink cartridges
4
Financial statements / Turnover evidence for FY 2022-23, 2023-24, 2024-25
5
OEM authorization / manufacturer authorization certificate
6
Bid security in the form of EMD DD ₹36,600 and scanned copy with bid
7
Notarized undertaking of non-blacklisted status
8
Bidder should upload proof of 3-year supply contracts with government entities
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for ESIC Pune toner cartridge tender 2026?
Bidders must submit GST, PAN, and three years of govt/PSU supply contracts for toner cartridges, along with OEM authorization. EMD ₹36,600 via DD, proof uploaded, hard copy to ESIC Pune within 5 days. Ensure turnover meets ₹72 lakh/year average over FY 2022-25 and comply with 25% quantity variation clause.
What documents are required for ESIC Pune cartridge tender submission?
Submit GST certificate, PAN, turnover proofs, three-year govt/PSU supply contracts, OEM authorization, EMD DD receipt, non-blacklisted undertaking, and bidder's financial statements. Include scanned copies with bid and deliver hard copies within 5 days of bid end date.
What is the EMD amount for ESIC toner tender in Maharashtra?
The EMD amount is ₹36,600 payable via Account Payee Demand Draft in favor of ESIC FUND ACCOUNT NO. 1, Pune. Submit scanned proof with bid and deliver the hard copy to the buyer within 5 days after bid end/opening.
What is the delivery clause for ESIC printer consumables tender?
Delivery terms allow an original delivery period with an option to extend; quantity may be increased by up to 25%. If exercised, additional time equals (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
What are OEM authorization requirements for ESIC toner bids?
Bidders must provide ink cartridge OEM authorization or manufacturer authorization with name, designation, address, email, and phone number. Ink-signed OEM authorizations will be cross-verified; lack of authorization may lead to bid rejection.
What turnover criteria must bidders meet for ESIC toner procurement?
The OEM must have an average turnover of at least ₹72 lakh per year for FY 2022-23, 2023-24, and 2024-25. Submit financial statements proving three-year average turnover meeting this threshold as part of the bid.
What is scope of supply for ESIC toner cartridge tender?
Scope explicitly states Only supply of goods. No installation or maintenance services are included. Ensure compliance with generic cartridge specifications and OEM compatibility as indicated in BOQ/technical bid.
What happens if the supplier is blacklisted for ESIC Pune tender?
Bidder must submit an undertaking that they are not blacklisted. Any blacklisted status discovered will render the bid ineligible for evaluation, and compliance with tender terms will be rejected.
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Documents 4
GeM-Bidding-9449081.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS