National Education Society For Tribal Students Musical Instruments Tender Ministry Of Tribal Affairs 2026
Bid Publish Date
21-Sep-2026, 6:25 pm
Bid End Date
12-Oct-2026, 7:00 pm
Progress
Key Highlights
- • OEM/Authorized Seller certification required for imported items with an Indian after-sales service office
- • Option clause allowing ±25% quantity variation during and after contract with fixed rates
- • 15 instrument items spanning brass, woodwind, percussion, and keyboard categories
- • Delivery timeline adjustments based on volume changes; minimum 30 days guidance implied by option clause
- • No specified EMD amount in provided data; bidders must seek confirmation from ATC document
- • ATC document uploaded by Buyer; bidders should review for compliance and special terms
Tender Overview
The National Education Society For Tribal Students under the Ministry Of Tribal Affairs invites bids for a diversified musical instruments package, including TRUMPET COMPLETE SET, BUGLE 500 GRAM, FLUTE B SCALE, BB CLARNET, TROMBONE COMPLETE SET, EUPHONIUM, SOUSAPHONE, multiple DRUMS, MARCHING STICKS, HARMONIUM, TABLA SET, and KEYBOARD. The BOQ reports Total Items: 15; however itemwise quantities are not disclosed. This procurement targets upgrading or expanding band and ceremonial ensembles for tribal education initiatives. The initiative requires OEM/authorized support for imported products and imposes a 25% quantity variation window during and after contract award. The tender emphasizes delivery flexibility and compliance with post-award quantity adjustments. These details shape supplier selection for institutional musical equipment supply.
Technical Specifications & Requirements
- Instrument categories listed in title include: TRUMPET COMPLETE SET; BUGLE 500 GRAM; FLUTE B SCALE; BB CLARNET; TROMBONE COMPLETE SET; EUPHONIUM; SOUSAPHONE; SIDE DRUM 14 INCH; TENOR DRUM 18 INCH; BRASS DRUM 25 INCH; CYMBALS DRUM 25 INCH; MARCHING BAND MAJOR STICK; HARMONIUM; TABLA SET; KEYBOARD.
- OEM IMPORTED PRODUCTS require a registered India office of the OEM/Authorized Seller for after-sales service; a certificate must be submitted.
- Optional clause permits ±25% quantity variations at order and during the currency of the contract with adjusted delivery timelines; minimum extension calculation governs delivery period.
- 15 items indicate broad scope for multiple instrument families; no specific model numbers provided.
- Delivery period and payment terms are not specified in the data but bidders must anticipate standard government timelines and contract terms.
Terms, Conditions & Eligibility
- EMD amount not disclosed in the available data.
- Import allowances require OEM registration and Indian after-sales support certificate.
- The Purchaser reserves ±25% quantity variation at order placement and during contract currency with rates fixed; delivery timelines adjust accordingly.
- Bidders should comply with ATC terms uploaded by the buyer and ensure alignment with the generic option clause.
- Documentation typically required includes GST registration, PAN, experience certificates, and OEM authorizations; ensure submission with technical bid.
- No explicit end dates or explicit delivery windows are provided in the visible data; plan for typical procurement cycles and confirm during bid submission.
Key Specifications
-
Instrument categories: TRUMPET, BUGLE, FLUTE, CLARNET, TROMBONE, EUPHONIUM, SOUSAPHONE, DRUMS, MARCHING STICKS, HARMONIUM, TABLA, KEYBOARD
-
BOQ indicates 15 total items with unspecified quantities
-
Imported items require OEM in-country service office and certificate
-
Option clause allows ±25% quantity variation at award and during contract
-
Delivery period and payment terms to be clarified in ATC; prepare for standard government terms
Terms & Conditions
-
EMD amount not disclosed; verify in ATC document
-
±25% quantity variation allowed at order and during contract
-
Imported items require OEM India service presence and certification
Important Clauses
Payment Terms
Payment terms to be confirmed; standard government practice may include milestone or delivery-based payments
Delivery Schedule
Delivery timeline will be adjusted upon quantity variations; minimum extension guidance aligns with contract period
Penalties/Liquidated Damages
Penalties or LD clauses not specified in available data; refer to ATC for exact penalties
Bidder Eligibility
-
Proven experience in supplying musical instruments to government or educational institutions
-
Demonstrated capability to provide OEM support for imported items
-
Compliance with GST, PAN, and financial documentation as per bid terms
Tender Data
Bid Details
Quantity
16
Category
SOUSAPHONE
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
TRUMPET COMPLETE SET , BUGLE 500 GRAM , FLUTE B SCALE , BB CLARNET , TROMBONE COMPLETE SET , EUPHONIUM COMPLETE SET , SOUSAPHONE , SIDE DRUM 14 INCH , TENOR DRUM 18 INCH , BRASS DRUM 25 INCH , CYMBALS DRUM 25 INCH , BAND MAJOR STICK MARCHING , HARMONIUM , TABLA SET , KEYBOARD
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gaurella Pendra Marwahi
Delivery Pincodes
495117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amit Kumar Payal | 495117,EMRS Lata Pendra, Gaurella Pendra Marwahi, Chhattisgarh, 495117 | Gaurella Pendra Marwahi | Chhattisgarh | 495117 | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9921422.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
TRUMPET COMPLETE SET
with gag bag and mouth piece
BUGLE 500 GRAM
copper
FLUTE B SCALE
brass
BB CLARNET
complete set with box
TROMBONE COMPLETE SET
3 bable with gig bag and mouthpiece
EUPHONIUM COMPLETE SET
with gig bag and mouth piece
SOUSAPHONE
with gig bag and mouth piece
SIDE DRUM 14 INCH
steel with sticks and belt full set
TENOR DRUM 18 INCH
steel with beeter and belt full set
BRASS DRUM 25 INCH
steel with belt and beater
CYMBALS DRUM 25 INCH
brass with strap
BAND MAJOR STICK MARCHING
na
HARMONIUM
5 stopper with bag
TABLA SET
steel
KEYBOARD
casio
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | TRUMPET COMPLETE SET | with gag bag and mouth piece | 1 | pieces | [email protected] | 15 | |
| 2 | BUGLE 500 GRAM | copper | 1 | pieces | [email protected] | 15 | |
| 3 | FLUTE B SCALE | brass | 1 | pieces | [email protected] | 15 | |
| 4 | BB CLARNET | complete set with box | 1 | pieces | [email protected] | 15 | |
| 5 | TROMBONE COMPLETE SET | 3 bable with gig bag and mouthpiece | 1 | pieces | [email protected] | 15 | |
| 6 | EUPHONIUM COMPLETE SET | with gig bag and mouth piece | 1 | pieces | [email protected] | 15 | |
| 7 | SOUSAPHONE | with gig bag and mouth piece | 2 | pieces | [email protected] | 15 | |
| 8 | SIDE DRUM 14 INCH | steel with sticks and belt full set | 1 | pieces | [email protected] | 15 | |
| 9 | TENOR DRUM 18 INCH | steel with beeter and belt full set | 1 | pieces | [email protected] | 15 | |
| 10 | BRASS DRUM 25 INCH | steel with belt and beater | 1 | pieces | [email protected] | 15 | |
| 11 | CYMBALS DRUM 25 INCH | brass with strap | 1 | pieces | [email protected] | 15 | |
| 12 | BAND MAJOR STICK MARCHING | na | 1 | pieces | [email protected] | 15 | |
| 13 | HARMONIUM | 5 stopper with bag | 1 | pieces | [email protected] | 15 | |
| 14 | TABLA SET | steel | 1 | pieces | [email protected] | 15 | |
| 15 | KEYBOARD | casio | 1 | pieces | [email protected] | 15 |
Categories
9
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar musical instrument supply
Financial statements or turnover evidence (if requested in ATC)
EMD/Security deposit documentation (as per ATC/ISD guidance)
Technical bid documents demonstrating compliance with listed instruments
OEM authorization/authorized dealer certificates for imported items
Any specific post-sales service certificates or warranty terms required by the buyer
Frequently Asked Questions
How to bid for musical instruments tender in India 2026?
Bidders should review the ATC uploaded by the buyer for specific terms, provide OEM authorization for imported items, and submit GST registration, PAN, experience certificates, and financials. Expect ±25% quantity variation and fixed rate terms during contract. Ensure all 15 instrument categories are represented in the bid with compliant SKU details.
What documents are required for the tribal education musical instruments bid?
Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documentation, technical bid outlining instrument SKUs, and OEM authorizations for imported products, plus any post-sales support certificates requested in the ATC.
What instruments are included in the 15-item tender package?
The package covers TRUMPET COMPLETE SET, BUGLE 500 GRAM, FLUTE B SCALE, BB CLARNET, TROMBONE COMPLETE SET, EUPHONIUM, SOUSAPHONE, SIDE DRUM 14 INCH, TENOR DRUM 18 INCH, BRASS DRUM 25 INCH, CYMBALS DRUM 25 INCH, MARCHING BAND MAJOR STICK, HARMONIUM, TABLA SET, and KEYBOARD, requiring SKU-level detail in the bid.
Are imported instruments allowed and what is required?
Imported items require an OEM or Authorized Seller with a registered Indian office to provide service; submit the certified document proving this capability with the bid. The seller must assure post-sales support within India per the ATC terms.
What is the expected variation in quantity for this procurement?
The purchaser reserves the right to increase or decrease quantity up to 25 percent of bid quantity at contract placement and during contract currency, with delivery time adjusted proportionally and minimum extension governed by the clause.
When will the procurement terms and delivery schedule be clarified?
Delivery schedule and payment terms will be clarified in the ATC uploaded by the buyer; bidders should review ATC for exact delivery windows, milestone payments, and any penalty provisions before submission.
What standards or certifications are required for instrument suppliers?
If required, ensure ISO or ISI/IS standards appear in the bid for applicable items; confirm with ATC for specific standard mentions and OEM certifications for imported instruments.
How to confirm EMD amount for this musical instruments tender?
EMD amount is not disclosed in the available data; confirm exact value in the ATC document and prepare payment via bank guarantee or online submission as specified.