Indian Air Force Laboratory Incubators Tender 2026 - Q3 Lab Equipment Procurement
Bid Publish Date
03-Sep-2026, 8:34 am
Bid End Date
08-Sep-2026, 9:00 am
Progress
Tender Overview
The Indian Air Force (Department Of Military Affairs) invites bids for Laboratory Incubators under the Q3 category. The procurement scope covers incubators with defined performance parameters and a warranty term, intended for use in IAF laboratories. The tender includes a flexible quantity clause allowing up to 25% increase during contract execution at contracted rates, and a delivery-time framework tied to the original delivery schedule. The bidder must align with the Buyer Added Terms and comply with the option-clause delivery methodology. This opportunity targets suppliers of laboratory equipment with robust after-sales support in India.
- Organization: Indian Air Force
- Category: Laboratory Incubators (Q3)
- Location: India
- Scope: Incubators with specified performance parameters and warranty
- Quantity Flexibility: Up to 25% increase during contract execution
- Delivery Terms: Based on last date of original delivery order; extended-period calculations apply
- Key Differentiator: Compliance with Buyer Added Terms and option-clause delivery mechanism
- Unique Aspect: No BOQ items listed; focus on performance specs and warranty provisions
Technical Specifications & Requirements
- Type of Incubator: Subject to bidder-provided specification aligned with performance parameters
- Capacity in liters: Not explicitly stated; required to meet performance standards
- Material of Outer Chamber: Not disclosed; bidders must specify material per performance targets
- Ambient Temperature in °C: Not specified; bidders should propose operating range
- Insulation: Required as a performance parameter; bidders to confirm insulation type and R-value if applicable
- Type of Display: Not specified; propose display type suitable for lab environments
- Type of Shelves: Not specified; provide shelf material and load ratings
- Number of Shelves: Not specified; specify configuration and total capacity
- Auto power break off: Mandatory feature per performance parameters
- Warranty: Duration in years to be provided by supplier; confirm warranty terms in proposal
Terms, Conditions & Eligibility
- Quantity Variation Clause: Up to 25% quantity increase/decrease allowed at contracted rates
- Delivery Period: Commences from the last date of original delivery order; extended time computed as (increased quantity / original quantity) × original delivery period, minimum 30 days
- Payment Terms: Not disclosed; bidders should confirm standard government payment timelines in proposal
- EMD/Deposits: Not specified in available data; bidders should prepare customary EMD as per IAF/T&C norms
- Documentation: Submit standard GST, PAN, technical compliance documents, manufacturer authorizations, and after-sales support details as per T&C; ensure OEM alignment if required
- Warranty & Penalties: Warranty duration expected; penalties or LD clauses not disclosed in provided data
- Compliance: Bidders must adhere to Buyer Added ATC and tender terms; ensure conformity with performance parameter requirements
Key Specifications
-
Product: Laboratory incubator (Q3 category) with specified performance parameters
-
Key parameters to be defined by bidder: Type, Capacity (liters), Outer chamber material, Ambient operating temperature, Insulation, Display type, Shelf type and quantity, Auto power break off, Warranty period
-
EMD/estimated value not disclosed; bidders should assume standard EMD as per IAF tender norms
-
Delivery framework follows original delivery order and option-clauses for quantity variance up to 25%
Terms & Conditions
-
25% quantity variation rights during contract execution
-
Delivery period starts from last date of original order; extension rules defined
-
Performance parameter-based specification; detailed technical compliance required
Important Clauses
Payment Terms
Payment terms to be disclosed in tender; ensure alignment with government procurement norms and any advance/milestone payments
Delivery Schedule
Delivery commences after original order; extended period proportional to quantity amendment with minimum 30 days
Penalties/Liquidated Damages
Penalties or LD clauses to be detailed in ATC; bidders should confirm applicability for delayed delivery or non-compliance
Bidder Eligibility
-
Experience in supplying laboratory incubators or comparable equipment
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Gujarat; however, no explicit state is specified in data; bidders must meet general government eligibility
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Compliance with performance parameters and warranty requirements for lab equipment
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Laboratory Incubators (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
KUTCHH/BHUJ
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KUTCHH/BHUJ | KUTCHH/BHUJ | - | - | 1 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9839950.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) card
Experience Certificates for similar incubator projects
Financial Statements (last 2-3 years)
EMD/Security Deposit documents (as per T&C norms)
Technical Bid Documents illustrating compliance with performance parameters
OEM Authorization/Manufacturer’s Certificate (if applicable)
Warranty commitments and after-sales support details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Performance Parameters | Type of Incubator | Bacteriological Incubator, BOD Incubator, INCUBATOR BOTTOM HEATED, H HYBRIDIZATION INCUBATOR/OVEN, WJ WATER JACKETED INCUBATOR, B.O.D INCUBATOR (BIOCHEMICAL OXYGEN DEMAND) |
| Performance Parameters | Capacity in liters | 100-200, 201-300, 301-400, More than 400, 3, 4, 6, 9, 12, 24, 28, 48, 45, 95, 125, 224, 252, 336, 340, 112, 171, 285, 425, 108, 150 |
| Performance Parameters | Material of Outer Chamber | SS, CRCA (powder coated point) Steel, Powder coated cold rolled steel, Aluminium, Stainless steel, MILD STEEL FURNISHED WITH EPOXY POWDER COATING, MILD STEEL EXTERIOR EPOXY POWDER COATING |
| Performance Parameters | Ambient Temperature in ?C | 5ᵒC above ambient to 60 ᵒC (Bacteriological Incubator), 5ᵒC to 60 ᵒC (BOD Incubator), 5ᵒC above ambient to 75 ᵒC, 80°C to 100°C, 100°C to 450°C, 50°C to 390°C, 5°C above ambient to 90°C± 0.5 C, Ambient 80 C with ± 0.5 C, 5º C to 60ºC and ± 1 º C, 5 °C above ambient to 70 °C, 80 °C ± 0.5 °C, 5 Deg. C. to 60 C.±0.5 C, 80 °C +/- 0.5 °C, 80 º C ± 1 º C, 60 C.±0.5 C, 50?C to 130?C, +5?C to 90 ?C +0.5, 450?C, 390 ?C |
| Performance Parameters | Insulation | Glass wool, Ceramic Wool, PUF, Rack wool, Mineral Wool, 75mm by Mineral Wool, 85mm by Mineral Wool, Mineral Wool 100mm, 75mm Puff Insulation, PUFF |
| Performance Parameters | Type of Display | LED, LCD, Vacuum Fluorescent Display, Micro PLC Display, Thermostatic Control Display, Thermostat Control |
| Performance Parameters | Type of Shelves | Fixed, Removable |
| Performance Parameters | Number of shelves | 2, 3, 4, 5, 6, 7, 0 |
| Performance Parameters | Auto power break off | Yes, No |
| Performance Parameters | Warranty in Years | 1, 2, 3, 4, 5 |
Frequently Asked Questions
How to bid for the Indian Air Force laboratory incubator tender 2026?
Bidders should submit GST, PAN, experience certificates, financials, EMD, and technical compliance documents. Ensure OEM authorization if required and demonstrate compliance with performance parameters, auto power break off, and warranty terms. Follow Buyer Added ATC for delivery extension rules and quantity variation up to 25%.
What documents are required for the IAF incubator procurement bid 2026?
Required documents include GST registration, PAN, 3 years of financial statements, experience certificates for similar incubators, EMD submission, technical bid demonstrating performance parameter compliance, OEM authorization, and warranty/after-sales commitments. Ensure submitted documents align with T&C directives.
What are the key technical specifications for IAF laboratory incubators?
Tender emphasizes performance parameters: Type of incubator, capacity in liters, outer chamber material, ambient operating temperature, insulation, display type, shelves type and quantity, auto power break off, and warranty duration. Exact numbers to be supplied by bidders based on compliant design.
When is the delivery deadline for the IAF incubator tender 2026?
Delivery schedule is linked to the last date of the original delivery order; if quantity increases, extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is the EMD for the Indian Air Force incubator tender 2026?
The EMD amount is not specified in the available data; bidders should refer to the official ATC and T&C documents to determine the exact EMD requirement and acceptable payment method.
What warranty requirements are expected for IAF laboratory incubators?
Bidders must specify warranty duration in years and include comprehensive after-sales support. The ATC will define service level expectations, response times, and replacement/repair coverage for critical components during the warranty period.
What are the eligibility criteria for bidders to participate in IAF incubator procurement?
Eligible bidders must demonstrate prior experience with laboratory incubators or similar equipment, provide financial stability, and show capability to meet performance parameter(s) and warranty obligations. OEM authorizations may be required for manufacturer-backed bids.
How does the 25% quantity variation clause affect bidding for IAF incubators?
Bidders should price for a contract that may increase up to 25% of bid quantity at contracted rates. Delivery periods extend per the option clause calculations, with a minimum 30 days, influencing lead-time planning and inventory commitments.