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GEM

Indian Air Force SHARPENER, DESK ORGANISER & OFFICE SUPPLIES Tender South Delhi 2025

Bid Publish Date

22-Nov-2025, 1:21 pm

Bid End Date

02-Dec-2025, 7:00 pm

Location

SOUTH DELHI , DELHI

Progress

Issue22-Nov-2025, 1:21 pm
Technical12-Feb-2025, 6:36 pm
Financial
AwardCompleted
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Quantity

3996

Category

RING FOLDER

Bid Type

Two Packet Bid

Categories 10

ADHESIVE BITUMINOUS MATERIAL DISTRIBUTOR SUPPLY OF BED ROLL CUTTER RING COPIER PAPER PEN PAPER MATERIALS FILTER RETAINERS PRINTING AND WRITING PAPER

Tender Overview

The Indian Air Force, Department Of Military Affairs, invites bids for a broad range of office supplies including SHARPENERS, CLIP FOLDERS, TALK SHEET, SCALE METAL, TAPE DISPENSER, DESK ORGANISER, DISPLAY FOLDER, RING FOLDER, BROWN TAPE, SIGNATURE FOLDER, COLOR ADHESIVE PAPER, CHART PAPER, NOTE PAD, FILE TAG, NYLON, GEL PEN, FILE BINDER, L FOLDER, MILKEY FOLDER, PAPER CUTTER, PAPER WEIGHT, and CORRECTION TAPE. Location: SOUTH DELHI, DELHI 110016. BOQ includes 21 items with no itemized quantities listed. Estimated value and EMD are not disclosed. Tender uses a flexible quantity clause up to 25% variation and requires advance sample approval prior to bulk production, with a 5-day window for sample submission and a 5-day review cycle. GST implications are bidder’s responsibility. This procurement emphasizes standard-conforming office supplies and adherence to contract specifications.

Technical Specifications & Requirements

  • Product category: office stationery and desk accessories as listed in the BOQ.
  • Key clauses:
    • Quantity variation: +/- 25% during contract at contracted rates.
    • Delivery timing: extended delivery time calculated as (increase/original) × original delivery period, minimum 30 days.
    • Advance sample: 5 days for submission post-award; 5 days for buyer approval/modification list; bulk supply to follow the approved sample.
    • Payment/ GST: GST to be borne by bidder; reimbursement as per actuals.
  • Compliance expectations: no explicit technical standards provided; bidders must align with contract specifications and sample approvals. Expectation of standard office supplies, catalogue-level conformity, and timely delivery.

Terms, Conditions & Eligibility

  • EMD amount: Not disclosed; bidders should prepare as per buyer terms.
  • Financial standing: bidder must not be in liquidation or bankruptcy; must upload an undertaking.
  • Delivery: delivery period linked to original order with option-based extensions; base delivery schedule undefined.
  • Documentation: GST, PAN, experience certificates, financial statements, technical bid, OEM authorizations.
  • GST responsibility: bidders bear own GST; reimbursement as actuals.
  • Warranty/penalties: not explicitly stated; sample conformity and potential contract termination for major deviations.
  • Additional terms: sample approval process; risk of delays if buyer delays approval; non-conforming samples may trigger re-sampling or termination.

Key Specifications

    • Product range: 21 office supplies including SHARPENER, CLIP FOLDER, SCALE METAL, TAPE DISPENSER, DESK ORGANISER, DISPLAY FOLDER, RING FOLDER, BROWN TAPE, SIGNATURE FOLDER, NOTE PAD, FILE BINDER, L FOLDER, MILKYE FOLDER, PAPER CUTTER, PAPER WEIGHT, and CORRECTION TAPE.
    • Quantities: not disclosed; BOQ shows 21 items with N/A quantities; 25% quantity variation allowed during contract.
    • Delivery terms: delivery period extends proportionally with increased quantity; minimum extension 30 days.
    • Advance sample: 5 days for initial sample submission; 5 days for client approval/modifications; bulk supply to follow approved sample.
    • GST: bidder bears GST; reimbursement as per actuals; no GST obligation shift to buyer.

Terms & Conditions

  • Key Term 1: Optional quantity adjustment up to 25% during contract at contracted rates.

  • Key Term 2: Advance sample required within 5 days of award with 5-day review window.

  • Key Term 3: GST borne by bidder; reimbursement as actuals; bid must include GST considerations.

Important Clauses

Payment Terms

GST borne by bidder; reimbursement as actuals; no explicit advance payment terms stated.

Delivery Schedule

Delivery period scales with quantity; minimum 30-day extension when option clause exercised.

Penalties/Liquidated Damages

Not explicitly stated; potential termination for major deviations from approved sample.

Bidder Eligibility

  • Not in liquidation or bankruptcy; must upload an undertaking confirming financial standing.

  • Experience in supplying office stationery or similar items to government entities preferred.

  • GST registration and valid PAN; OEM authorizations if applicable.

Documents 4

GeM-Bidding-8622752.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SHARPENER NORMAL 300 pieces ocg@305us 15
2 CLIP FLODER BLUE 200 pieces ocg@305us 15
3 TALK SHEET ROLL 6 roll ocg@305us 15
4 SCALE METAL STEEL 160 pieces ocg@305us 15
5 TAPE DISPENSER 1INCH 100 pieces ocg@305us 15
6 DESK ORGANISER LEATHER 30 pieces ocg@305us 15
7 DISPLAY FOLDER 20LEAF 100 pieces ocg@305us 15
8 RING FOLDER DOUBLE 100 pieces ocg@305us 15
9 BROWN TAPE 2INCH 240 pieces ocg@305us 15
10 SIGNATURE FOLDER LEATHER 300 pieces ocg@305us 15
11 COLOR ADHESIVE PAPER 3LINE 200 pieces ocg@305us 15
12 CHART PAPER A2 400 pieces ocg@305us 15
13 NOTE PAD NO33 100 pieces ocg@305us 15
14 FILE TAG NYLON NYLON 60 bndl ocg@305us 15
15 GEL PEN IMPACT 300 pieces ocg@305us 15
16 FILE BINDER PAPER 200 pieces ocg@305us 15
17 L FOLDER TRANSPARENT 300 pieces ocg@305us 15
18 MILKEY FOLDER TRANSPARENT 200 pieces ocg@305us 15
19 PAPER CUTTER SINGLE 300 pieces ocg@305us 15
20 PAPER WEIGHT GLASS 100 pieces ocg@305us 15
21 CORRECTION TAP WHITE 300 pieces ocg@305us 15

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit (as applicable)

6

Technical bid documents

7

OEM authorizations (if applicable)

Technical Results

S.No Seller Item Date Status
1ARIHANT ENTERPRISES   Under PMA-02-12-2025 18:36:21Qualified
2ASCENT BIZ   Under PMA-02-12-2025 09:11:52Disqualified
3CHANSON MART PRIVATE LIMITED   Under PMA-02-12-2025 18:42:04Disqualified
4DYNAMIC INTERNATIONAL   Under PMA-02-12-2025 16:26:40Qualified
5KARMA ENTERPRISES   Under PMA-02-12-2025 15:20:37Qualified
6KIRPA ENTERPRISES   Under PMA-02-12-2025 17:25:31Qualified
7Mobotex Solutions   Under PMA-02-12-2025 16:17:42Disqualified
8Neelam Enterprises   Under PMA-02-12-2025 00:06:59Disqualified
9sai office suppliers   Under PMA-01-12-2025 20:00:50Disqualified
10Shiv Shutra Enterprises   Under PMA-02-12-2025 16:06:03Disqualified

Financial Results

Rank Seller Price Item
L1KARMA ENTERPRISES( MSE Social Category:General )    Under PMA₹3,55,860Item Categories : SHARPENER,CLIP FLODER,TALK SHEET,SCALE METAL,TAPE DISPENSER,DESK ORGANISER,DISPLAY FOLDER,RING FOLD
L2DYNAMIC INTERNATIONAL( MSE Social Category:General )    Under PMA₹4,20,400Item Categories : SHARPENER,CLIP FLODER,TALK SHEET,SCALE METAL,TAPE DISPENSER,DESK ORGANISER,DISPLAY FOLDER,RING FOLD
L3KIRPA ENTERPRISES( MSE Social Category:General )    Under PMA₹4,87,800Item Categories : SHARPENER,CLIP FLODER,TALK SHEET,SCALE METAL,TAPE DISPENSER,DESK ORGANISER,DISPLAY FOLDER,RING FOLD
L4ARIHANT ENTERPRISES( MSE Social Category:General )    Under PMA₹5,37,450Item Categories : SHARPENER,CLIP FLODER,TALK SHEET,SCALE METAL,TAPE DISPENSER,DESK ORGANISER,DISPLAY FOLDER,RING FOLD

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the Indian Air Force office supplies tender in South Delhi 2025?

bidders should review the 21-item BOQ, prepare a complete technical bid with OEM authorizations, submit GST and PAN, and include an undertaking of financial standing. Obtain advance samples within 5 days of award and respond to buyer modifications within 5 days to avoid delays in bulk supply.

What documents are required for this South Delhi tender submission?

Required documents include GST registration, PAN card, experience certificates, financial statements, EMD documents (if applicable), technical bid, and OEM authorizations. Ensure 21 listed items meet contract specifications and that you acknowledge the sample approval process before bulk production.

What are the delivery terms for quantity variations in this procurement?

The purchaser may increase or decrease quantity up to 25% at contracted rates. Delivery time adjusts using (increased quantity/original quantity) × original delivery period, with a minimum of 30 days extension; original delivery period may apply if specified.

What is the sample approval process for this IAF tender in Delhi?

Within 5 days of contract award, submit one advance sample for buyer approval. The buyer will approve or list modifications within 5 days; bulk supply must follow the approved sample. Delays in approval may shift the delivery period without liquidated damages.

Who bears GST and how is GST reimbursement handled for this bid?

Bidders are responsible for GST; reimbursement will be provided as actuals. Ensure pricing accounts for GST and document GST compliance in the bid. No explicit GST cap is stated in the terms.

What are the key eligibility criteria for bidders on this IAF procurement?

Eligible bidders must not be in liquidation or bankruptcy, provide an undertaking on financial standing, have GST registration and PAN, and furnish relevant experience certificates. OEM authorizations may be required for specific items in the 21-item category.

What items are included in the BoQ for this tender in Delhi?

The BoQ lists 21 office supplies including SHARPENERS, CLIP FOLDERS, TALK SHEET, SCALE METAL, TAPE DISPENSERS, DESK ORGANISERS, DISPLAY FOLDERS, RING FOLDERS, BROWN TAPE, SIGNATURE FOLDERS, NOTE PADS, FILE BINDERS, L FOLDERS, MILKEY FOLDERS, PAPER CUTTERS, PAPER WEIGHTS, and CORRECTION TAPES.

When is the delivery period activated for extended quantities in this contract?

Delivery periods extend proportionally with quantity changes; if the original period is 30 days or more, the extension follows (increased quantity ÷ original quantity) × original period, maintaining a minimum 30-day extension as applicable.