Indian Army IT Equipment Tender for UPS, DVD Writers, SMPS, Canon Drums & FANs 2026
Bid Publish Date
08-Oct-2026, 8:25 am
Bid End Date
19-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • Brand/OEM requirements: Canon parts listed (DRUM ASSY, CLEANING BLADE) imply OEM specificity
- • Technical certifications: No explicit standards stated; inspection by buyer or authorized agency is mandatory
- • Special clauses: 25% quantity variation rights; extended delivery period rules with calculation formula
- • Eligibility: Bid submission likely requires standard government procurement documents (GST, PAN, financials) per T&C norms
- • Warranty/AMC: Not detailed in provided terms; bidders should verify post-award warranty expectations
- • Penalties/DS: Liquidated damages not explicitly described; inspection costs may shift based on conformity
- • Delivery/Installation: Delivery schedule tied to order dates; installation not explicitly mentioned
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple IT hardware and peripheral items listing UPS 1KVA, UPS BTY 12V 7AH, DVD WRITER SLIM, DVD WRITER NORMAL, SMPS, CANON IR2425 DRUM ASSY, CANON IR2425 CLEANING BLADE, and FAN. The BOQ comprises 8 total items, with no explicit quantities disclosed. The procurement scope covers standard IT components across multiple cataloged SKUs, to be delivered under contract terms that allow up to a 25% quantity variation at contracted rates and a variable delivery timeline. The inspection framework includes pre-dispatch or post-receipt inspection by a nominated agency, with cost implications and reimbursement mechanics outlined. The organization emphasizes compliance with the option clause and robust inspection procedures to mitigate risk. Tender involves the Indian Army’s internal IT spare parts and consumables for military use, requiring adherence to the specified delivery and inspection protocols.
Technical Specifications & Requirements
- Organization: Indian Army (Department Of Military Affairs)
- Product Categories: IT NK000052 UPS 1KVA, IT NK000051 UPS BTY 12V 7AH, IT NK000014 DVD WRITER SLIM, IT NK000020 DVD WRITER NORMAL, IT NK000023 SMPS, IT NK000319 CANON IR2425 DRUM ASSY, IT NK000320 CANON IR2425 CLEANING BLADE, IT NK000021 FAN
- BOQ: 8 total items; exact quantities not disclosed
- Standards/Compliance: Not specified; inspection by buyer or authorized body; pre/post-dispatch inspection options available
- Delivery terms: Optional quantity variation up to 25%; delivery period linked to order dates; final delivery timing calculated per clause with minimum 30 days for additional time
- Inspection: Pre-dispatch at seller premises or post-receipt at consignee site; third-party inspection possible with cost considerations
- Other: The contract may include price adjustments during currency and option clauses; compliance with inspection and acceptance procedures is mandatory
Terms, Conditions & Eligibility
- Delivery/option clause: Up to 25% quantity variation at contracted rates; extended delivery time proportional to additional quantity, with minimum 30 days
- Inspection: Pre-dispatch or post-receipt inspection by buyer/employed agencies; independent inspection possible with cost borne by buyer unless non-conforming
- Payment/acceptance: Inspections may precede payment; charges for inspection may be reimbursed if compliant; seller to provide notice to inspecting authority
- Documentation: Compliance with terms for submission of bid; OEM authorizations and supplier representations may be required; GST/PAN and financial credentials typically expected in bids
- Warranty/penalties: Not specified in provided terms; standard practice would apply per contract upon acceptance or rejection upon inspection
- Delivery/address: Details not specified; delivery terms are aligned with the original order dates and extension rules
Key Specifications
-
- Product categories: IT NK000052 UPS 1KVA, IT NK000051 UPS BTY 12V 7AH, IT NK000014 DVD WRITER SLIM, IT NK000020 DVD WRITER NORMAL, IT NK000023 SMPS, IT NK000319 CANON IR2425 DRUM ASSY, IT NK000320 CANON IR2425 CLEANING BLADE, IT NK000021 FAN
-
- Quantities: Not disclosed; BOQ contains 8 items with N/A quantities
-
- Estimated value/EMD: Not specified in data; bidders should verify EMD in ATC/EOI
-
- Delivery: Variation up to 25% of bid quantity; delivery period calculated post-order with minimum 30 days for extended time
-
- Inspection: Pre-dispatch at seller premises or post-receipt at consignee site; third-party inspection option
-
- Standards: Not specified; compliance to contractual inspection and acceptance terms
Terms & Conditions
-
Option Clause: up to 25% quantity variation at contracted rates
-
Inspection: pre-dispatch or post-receipt by buyer or authorized agency
-
Delivery: extended time formula; minimum 30 days for added quantity
Important Clauses
Delivery Schedule
Delivery period from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Inspection
Inspection by buyer or empanelled agency; costs may be recovered if goods do not conform to specifications
Payment Terms
Payment subject to inspection acceptance; inspection charges may be reimbursed if compliant
Bidder Eligibility
-
Eligibility to supply IT hardware components listed (UPS, DVD writers, SMPS, Canon parts)
-
Ability to meet extension/variation of quantities up to 25% at contracted rates
-
Compliance with inspection/acceptance processes and OEM authorizations
Tender Data
Bid Details
Quantity
12
Category
IT NK000052 UPS 1KVA
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
IT NK000052 UPS 1KVA , IT NK000051 UPS BTY 12V 7AH , IT NK000014 DVD WRITER SLIM , IT NK000020 DVD WRITER NORMAL , IT NK000023 SMPS , IT NK000319 CANON IR2425 DRUM ASSY , IT NK000320 CANON IR2425 CLEANING BLADE , IT NK000021 FAN
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jammu
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jammu | Jammu | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9994970.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
IT NK000052 UPS 1KVA
IT NK000052 UPS 1KVA
IT NK000051 UPS BTY 12V 7AH
IT NK000051 UPS BTY 12V 7AH
IT NK000014 DVD WRITER SLIM
IT NK000014 DVD WRITER SLIM
IT NK000020 DVD WRITER NORMAL
IT NK000020 DVD WRITER NORMAL
IT NK000023 SMPS
IT NK000023 SMPS
IT NK000319 CANON IR2425 DRUM ASSY
IT NK000319 CANON IR2425 DRUM ASSY
IT NK000320 CANON IR2425 CLEANING BLADE
IT NK000320 CANON IR2425 CLEANING BLADE
IT NK000021 FAN
IT NK000021 FAN
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | IT NK000052 UPS 1KVA | IT NK000052 UPS 1KVA | 1 | nos | [email protected] | 15 | |
| 2 | IT NK000051 UPS BTY 12V 7AH | IT NK000051 UPS BTY 12V 7AH | 4 | nos | [email protected] | 15 | |
| 3 | IT NK000014 DVD WRITER SLIM | IT NK000014 DVD WRITER SLIM | 2 | nos | [email protected] | 15 | |
| 4 | IT NK000020 DVD WRITER NORMAL | IT NK000020 DVD WRITER NORMAL | 1 | nos | [email protected] | 15 | |
| 5 | IT NK000023 SMPS | IT NK000023 SMPS | 1 | nos | [email protected] | 15 | |
| 6 | IT NK000319 CANON IR2425 DRUM ASSY | IT NK000319 CANON IR2425 DRUM ASSY | 1 | nos | [email protected] | 15 | |
| 7 | IT NK000320 CANON IR2425 CLEANING BLADE | IT NK000320 CANON IR2425 CLEANING BLADE | 1 | nos | [email protected] | 15 | |
| 8 | IT NK000021 FAN | IT NK000021 FAN | 1 | nos | [email protected] | 15 |
Categories
8
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT hardware supply
Financial statements or turnover proof
EMD/Security deposit documentation (as applicable)
Technical bid documents showing compliance with items listed
OEM authorizations for listed components (UPS, Canon parts, SMPS, DVD writers)
Product specifications and compliance certificates for UPS, DVD writers, CANON parts
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to participate in Indian Army IT hardware tender 2026?
Bidders should prepare GST and PAN details, provide OEM authorizations for listed items (UPS, Canon drum, DVD writers), submit financial statements, and attach experience certificates for similar hardware supply; ensure compliance with the 25% quantity variation clause and inspection terms outlined by the Department Of Military Affairs.
What documents are required for IT equipment tender in India Army?
Submit GST certificate, PAN, experience certificates for similar IT hardware supply, financial statements, EMD/Security deposit, technical bid documents, OEM authorizations for UPS, DVD writers, SMPS, and Canon parts; include product specifications and compliance certificates for listed SKUs.
What are the inspection requirements for Indian Army procurement?
Inspection may be pre-dispatch at seller premises or post-receipt at consignee site; a nominated inspection agency or an independent third party can inspect, with inspection costs recoverable if goods do not conform to contractual specifications.
What is the delivery variation clause for this tender?
The purchaser may increase or decrease the bid quantity up to 25% at contracted rates; extended delivery time is calculated by the formula and has a minimum of 30 days for added quantity.
What items are listed in the BOQ for this Indian Army tender?
The BOQ includes UPS 1KVA, UPS BTY 12V 7AH, DVD WRITER SLIM, DVD WRITER NORMAL, SMPS, CANON IR2425 DRUM ASSY, CANON IR2425 CLEANING BLADE, and FAN; exact quantities are not disclosed in the dataset.
What standards or certifications are required for this bid?
Explicit standards are not specified in the provided terms; bidders should rely on OEM authorizations and contract inspection/acceptance terms, ensuring all listed SKU compliance with procurement regulations and inspection requirements.
When will inspection costs be reimbursed in this tender?
Inspection costs are reimbursable if goods conform to contractual specifications; if non-conforming, the costs may be recovered, with the seller required to provide the payment receipt to the inspection agency.
How does the 25% quantity variation affect delivery timelines?
Delivery extensions are computed by the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; the buyer may further extend within contracted quantity constraints.