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Indian Coast Guard Cover Fuel Filter Procurement Tender 2025 – DEFENCE Sector, IS 550/ISO Compliant, RoD

Bid Publish Date

21-Dec-2025, 1:52 pm

Bid End Date

12-Jan-2026, 10:00 am

Latest Corrigendum Available

Progress

Issue21-Dec-2025, 1:52 pm
Corrigendum07-Jan-2026
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 2

FUEL FILTERS PNEUMATIC

Tender Overview

Indian Coast Guard invites bids for the procurement of a Cover Fuel Filter. The tender lacks explicit location and start/end dates but outlines firm terms on quantity adjustments, with a potential ±25% variation at contract award and during the currency of the contract. Bidders must ensure compliance with uploaded certificates and ATC clauses. The ATC emphasises arbitration under MoD guidelines and strict anti-corruption declarations. Although the BOQ shows zero items, the scope implies fuel filtration components for defence applications, potentially requiring OEM authenticity and compliance with government procurement norms.

Technical Specifications & Requirements

  • Product: Cover Fuel Filter (defence procurement context) with implied compatibility to fuel filtration systems used by coast guard assets
  • Standards/Compliance: Explicit standards not listed; bidders should prepare to demonstrate capability for IS 550-type or equivalent aviation/defence filtration standards and OEM authorization if required by the final contract
  • Documentation: Certificate uploads are mandatory; failure to provide cited certificates may lead to rejection
  • Arbitration: Disputes resolved via bilateral discussions, then arbitration per MoD DPM-7/8/9 framework
  • Commercial terms: Quantity may shift by up to 25%; delivery scheduling tied to original delivery dates with proportional extensions
  • Supplier credentials: Original manufacturer declarations; no agent/intermediary commissions to be paid for award; strict vendor honesty clause
  • Delivery/installation: Not explicitly detailed; expect defence-grade logistics and secure delivery protocols

Terms, Conditions & Eligibility

  • EMD/Security: Not specified in data; bidders should assume standard EMD requirements per GEM process and ensure payment readiness
  • Delivery: Delivery period linked to the last date of the original delivery order; extended period calculations apply with minimum 30 days
  • Arbitration: Disputes resolved via bilateral talks, then MoD-arbitration where required
  • Documentation: Upload all required certificates as per Bid Document, ATC, and Corrigendum; ensure OEM authorizations if applicable
  • Compliance: No explicit BOQ; bidders must align with buyer-lodged ATC terms and ensure anti-corruption declarations
  • Eligibility: Manufacturer-level declarations and compliance with defence procurement norms; verify no intermediary commissions
  • Warranty/Aftercare: Not specified; bidders should anticipate standard post-delivery support per contract terms

Key Specifications

    • Product/service: Cover Fuel Filter for defence fuel systems
    • Quantity/Scope: Not clearly specified; potential ±25% variation
    • EMD/Estimated value: Not provided; bidders should prepare standard EMD as per GEM
    • Standards/Certification: Suggest IS 550 or equivalent; OEM authorization may be required
    • Delivery/Logistics: Delivery period alignment with original order; extended time formula
    • Warranty/Service: Not specified; bidders should mention standard warranty terms if contract allows

Terms & Conditions

  • Option clause allows ±25% quantity variation at award and during contract

  • Arbitration to be conducted under MoD DPM-7 to DPM-9 framework

  • Upload of all requested certificates is mandatory for bid validity

Important Clauses

Payment Terms

Not specified in data; bidders must anticipate standard GEM payment terms per contract and ATC

Delivery Schedule

Delivery starts from the last date of original delivery order; extended time proportional to additional quantity with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should look for LD clauses in final contract per MoD guidelines

Bidder Eligibility

  • Must be the original equipment manufacturer or have OEM authorization

  • Demonstrate financial stability with relevant turnover

  • Proven experience in defence-grade filtration components (preferred)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (defence or fuel filtration systems preferred)

4

Financial statements or turnover evidence

5

EMD/Security deposit proof

6

Technical bid documents

7

OEM authorisation/authorization letters

8

Certificates requested in Bid Document, ATC and Corrigendum

Corrigendum Updates

1 Update
#1

Update

07-Jan-2026

Extended Deadline

12-Jan-2026, 10:00 am

Opening Date

12-Jan-2026, 10:30 am

Frequently Asked Questions

How to bid for the Indian Coast Guard fuel filter tender 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, and technical bids, plus OEM authorizations. Ensure upload of all certificates per Bid Document and ATC. Review arbitration terms under MoD guidelines and confirm compliance with quantity adjustment clauses before final submission.

What documents are required for the fuel filter tender submission in India?

Required documents include GST registration, PAN, experience certificates in defence components, financial statements, EMD proof, technical bid, OEM authorization, and any certificates cited in the Bid Document, ATC, and Corrigendum. Incomplete bids risk rejection; ensure all documents are current and valid.

What is the delivery time and option clause for quantity changes?

Delivery timing considers the last date of the original delivery order, with the option to increase quantity by up to 25% during contract and currency. If exercised, extended delivery time uses the formula (additional/ original) × original period, minimum 30 days.

Which arbitration framework applies to disputes in this tender?

Disputes are to be resolved by bilateral discussions first, followed by arbitration under the MoD framework, specifically DPM-7, DPM-8, and DPM-9. These guidelines are available on the MoD website or upon request to the buyer.

Are there any brand or OEM requirements for the fuel filter tender?

Yes, bidders should provide OEM authorization to demonstrate original manufacture status. The buyer’s terms require compliance with supplier integrity declarations and anti-corruption statements; intermediary commissions are prohibited for consideration in award.

What are the key compliance standards for this defence procurement?

While explicit standards aren’t listed, bidders should anticipate IS 550 or equivalent filtration standards and ensure documentation demonstrates conformity, along with OEM authorizations and certificates referenced in the Bid Document, ATC, and Corrigendum.

What is the role of the option clause in this fuel filter tender?

The option clause permits a ±25% quantity variation at contract, with potential extension of delivery time based on the option quantity. The calculation uses a proportional formula with a guaranteed minimum delivery window of 30 days.

What steps ensure eligibility for the defence fuel filter procurement?

Prepare as an OEM or authorized reseller with verifiable experience in defence filtration, provide financials demonstrating stability, submit all mandatory documents, and ensure full compliance with ATC, including arbitration and anti-corruption declarations.

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