Indian Army LED Based Information Display System Tender Meerut Uttar Pradesh 2026 - IS/IEC Tested, On-Site Warranty
Bid Publish Date
01-Sep-2026, 8:21 pm
Bid End Date
04-Sep-2026, 10:00 am
Value
₹1,50,000
Location
Progress
Key Highlights
- • Brand/OEM requirements: On-site OEM warranty specified, items to be made as per institution design during pre-bid briefing
- • Technical standards: IS/IEC 60529 for dust/water testing; IS 9000 for dry heat and humidity tests
- • Special clauses: 25% quantity variation rights during contract; compulsory pre-bid meeting
- • Eligibility: 3+ years turnover, GST, PAN, ITR, firm registration, and Aadhar
- • Warranty/AMC: On-site OEM warranty to be included; 1-year minimum implied
- • Penalties: Board of Officers inspection on receipt; acceptance contingent on conformity
- • Delivery: Installation, integration, and commissioning included in scope
- • Delivery timeline: Extended period rules apply with minimum 30 days when expanding quantity
Tender Overview
Organization: Indian Army, Department of Military Affairs. Product: LED Based Information Display System (Display Details) with on-site installation, integration and commissioning included. Estimated value: ₹150,000. Location: Meerut, Uttar Pradesh 245206. Scope includes installation, integration, commissioning, and on-site OEM warranty for the display system, with extensive environmental and reliability testing. Unique requirements include comprehensive IS/IEC-based testing, IP protection, Wi‑Fi/GSM connectivity, and a 25% quantity variation option during contract execution. The pre-bid meeting is compulsory and set for 02 Sep 2026. This tender requests market-unique items due to institution-specific design needs. Deliverables must pass Board of Officers inspection on receipt and conform strictly to institution expectations.
Technical Specifications & Requirements
- Category: Display Details; LED Display Board Type and LED Pitch (max) (mm) with Pixel Density (Dots/meter2) and Minimum Pixel Density requirements.
- Physical specs: Height (min) mm, Length (min) mm, Viewing Distance (m), LED Brightness (Cd/m2), Pixel Pitch (mm) and Cabinet specifications.
- Connectivity: WiFi connectivity (type specified), GSM connectivity with data support if applicable.
- Controller & Protocols: Protocol Supported and compatible control interfaces.
- Protection & Tests: IP rating (minimum), Endurance/Vibration/Dust/Water/Dry Heat/Humidity/Cold tests per IS/IEC 60529 or IS: 9000 where specified, IS/IEC compliance details included.
- Scope & Warranty: Installation, integration, commissioning included; On-Site OEM Warranty (Year).
- Environment & Quality: Comprehensive pre-bid briefing since some required items are project-specific and not market-available.
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity by up to 25% at contracted rates; delivery periods extend proportionally with a 30-day minimum if extended.
- Pre-bid meeting: Compulsory; details and exact design requirements discussed during session.
- Documents required: Firm registration, ITR for 3 years, Aadhar, PAN, GST, turnover details, and OEM authorization where applicable.
- Inspection & acceptance: Items inspected by Board of Officers on receipt; acceptance only if item meets institution requirements.
- Delivery & warranty: Delivery timelines defined post pre-bid; On-Site OEM Warranty (Year) to be stated in bid; payment terms TBD; market availability not assumed.
Key Specifications
-
LED Display System with specifications including LED pitch, brightness, viewing distance, and Unicode language support
-
Minimum pixel density and dot density per square meter
-
Cabinet construction and installation type details
-
WiFi and GSM connectivity options with data support
-
Controller protocol compatibility and supported data interfaces
-
Ingress protection and environmental test compliance (IP rating, dust/water/dry heat/humidity/cold tests)
Terms & Conditions
-
Pre-bid meeting mandatory; 02 Sep 2026
-
Quantity may vary by 25% at contract; extended delivery periods
-
On-site OEM warranty required; inspection by Board of Officers on receipt
Important Clauses
Payment Terms
Payment terms to be specified in bid; ensure compliance with delivery and acceptance after Board of Officers inspection
Delivery Schedule
Delivery period may extend proportionally with quantity variations; minimum 30 days for extended delivery
Penalties/Liquidated Damages
Penalties/LDs to be applied per standard contract terms for delays and non-conformity with IS/IEC tests
Bidder Eligibility
-
Minimum 3 years of relevant experience in LED display procurement
-
Demonstrated annual turnover meeting bid scale (as per financials submitted)
-
GST registered, valid PAN, and firm registration
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Based Information Display System (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Meerut
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Meerut | Meerut | - | - | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9833919.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Aadhaar card
Firm registration certificate
ITR for the preceding 3 financial years
audited financial statements demonstrating turnover
OEM authorization (if applicable)
Technical bid documents demonstrating compliance with IS/IEC standards
Bid security/EMD (as applicable; not specified in data)
Declaration of warranty terms and acceptance criteria
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Display Details | Height (min)(mm) | 3040 Or higher |
| Display Details | Length(min)(mm) | 3240 Or higher |
| Display Details | LED Pitch (max) (mm) | 2.8, 3.91, 4 Or lower |
| Display Details | LED Display Board Type | Multi Colour |
| Display Details | LED Colour | RGB for Multi Colour |
| Display Details | Language | English |
| Display Details | Unicode Support | Other |
| Display Details | Viewing Distance (Meter) | 5, 7, 10, 15, 20, 25, 30 Or higher |
| Display Details | LED Brightness(Cd/m2) | >6000 Or higher |
| Display Details | pixel Pitch (mm) | 5 Or lower |
| Display Details | Minimum Pixel Density (Dots/meter2) | 12000 Or higher |
| Display Details | Duty Cycle | 24 x 7 Or higher |
| Construction | Cabinet | Steel/Alluminium Box Duly Powder Coated, GI with Powder Coating, FRP (Fiber Reinforced Plastic) Or higher |
| Construction | Type of Installation | Outdoor |
| Connectivity & Ports | Wi Fi Connectivity | Yes Or higher |
| Connectivity & Ports | If Yes, Type of Wi Fi connectivity | 802.11 b/g/n, 802.11 b/g/n/ac Or higher |
| Connectivity & Ports | GSM connectivity | Yes Or higher |
| Connectivity & Ports | If Yes, cellular Data Support | 4G/Lte Or higher |
| Controller | Protocol Supported | FTP, HTTP |
| Test and Protection | Ingress Protection (Minimum IP) | 65, 66, 67 Or higher |
| Test and Protection | Endurance Test at 27 C+/-2 Deg C | Yes Or higher |
| Test and Protection | Vibration Test at 1point5 mm peak to peak over a specified ferquency Range, i e 5 - 50 Hz and return to 5 Hz at a linear sweep period of 1 minute / complete sweep cycle and 10 g at maximum frequency for 1 Hour | Yes Or higher |
| Test and Protection | Dust Test as per IS/IEC 60529:2001 | Yes Or higher |
| Test and Protection | Water Test as per IS/IEC 60529:2001 | Yes Or higher |
| Test and Protection | Dry Heat Test as per IS: 9000 at 85 deg C +/-2 Deg C for 16 Hrs | Yes Or higher |
| Test and Protection | Humidity Test as per IS: 9000 at 25 deg C +/-3 Deg C and 95% Humidity for 1 Hours | Yes Or higher |
| Test and Protection | Cold Test as per IS: 9000 at -25 deg C +/-2 Deg C for 2 Hrs | Yes Or higher |
| Scope of Supply | Installation integration and commissioning shall be included in the scope of supply | Yes |
| Warranty | On Site OEM Warranty (Year) | 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for LED display tender in Meerut with IS/IEC tests
Bidders must submit GST, PAN, Aadhar, firm registration, ITR for 3 years, and turnover statements. Provide OEM authorization if required, Technical bid demonstrating compliance with IS/IEC 60529 and IS 9000 tests, and confirm on-site OEM warranty. Pre-bid meeting participation is mandatory; ensure design aligns with institution requirements.
What documents are required for Indian Army LED display procurement in Uttar Pradesh
Required documents include GST certificate, PAN, Aadhaar, firm registration, ITRs for 3 years, turnover proof, and OEM authorization letters if applicable. Also include technical bid detailing LED pitch, brightness, IP rating, and connectivity options, plus warranty terms and installation capability.
What are the technical specifications for LED pitch and brightness in this tender
Specifications call for maximum LED pitch value, minimum pixel density per square meter, brightness measured in Cd/m2, viewing distance metrics, and Unicode/Languages support. Exact numbers are defined in the BOQ/TERMS; bidders must confirm under pre-bid guidance.
When is the pre-bid meeting for the Indian Army LED display tender
Pre-bid meeting is mandatory and scheduled soon after bid publication; details indicate 02 Sep 2026 as a reference. Attendees must review exact design requirements since items are project-specific and not widely available in the market.
What are the installation and warranty expectations for the LED display
Scope includes installation, integration, and commissioning. On-site OEM warranty is required for a defined period (Year). Acceptance occurs after Board of Officers inspection, ensuring compliance with institution-specific specifications.
What is the expected variation in quantity under the option clause
The purchaser may increase or decrease the bid quantity up to 25% at contract award and during the currency at contracted rates. Delivery time adjusts proportionally, with a minimum 30 days, and extensions allowed within policy.
Which standards govern the environmental and protection tests
Dust and water tests follow IS/IEC 60529:2001; humidity and dry-heat tests align with IS: 9000; cold tests at -25 C; endurance and vibration tests have specified frequency and g-force parameters to validate rugged deployment.
What is the estimated contract value and delivery location
Estimated value is ₹150,000. The procurement location is Meerut, Uttar Pradesh 245206, with installation and commissioning included in scope and on-site warranty.