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IOCL Procurement of Boiler Feed Pump Spares from BHEL OEM in India 2026

Bid Publish Date

02-Jan-2026, 10:52 am

Bid End Date

12-Jan-2026, 11:00 am

Location

JAGATSINGHAPUR , ODISHA

Progress

Issue02-Jan-2026, 10:52 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • OEM-only sourcing: BHEL spares exclusively for boiler feed pumps
  • • 25% quantity option: up to 25% increase during/after contract
  • • GST handling: bidder bears GST applicability; IOCL refunds per actuals or lower rate
  • • Vendor code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Invoicing: GST-compliant invoice in consignee name with consignee GSTIN
  • • GeM portal compliance: GST invoice image and GST payment screenshot uploaded
  • • Scope: Only supply of goods; no service/installation included
  • • Authorized contact points: IOCL MTO and DGM(Mat) for technical queries

Tender Overview

Indian Oil Corporation Limited (IOCL) invites offers for spares specifically for boiler feed pumps installed on UBs and HRSGs at CPP Units, with OEM-specified parts from BHEL. The scope is limited to supply of Goods, with a potential 25% quantity variation during and after contract award. The terms emphasize OEM part authenticity, GST handling by bidders, and vendor code creation requirements. Key differentiators include exclusive OEM sourcing to ensure system reliability and the explicit mention that only BHEL-made components are acceptable for this scope. The procurement focuses on critical plant reliability and OEM authenticity, with clear invoice and GST handling expectations for successful bidders.

Technical Specifications & Requirements

  • Product category: Boiler feed pump spares for UBs and HRSGs in CPP Units
  • OEM requirement: M/s BHEL parts only; no alternate make/model acceptable
  • Quantity flexibility: Up to 25% increase during contract or extension periods
  • Delivery context: Delivery timeline linked to original delivery period; additional time calculated and minimum 30 days
  • Documentation: Vendor code creation requires PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate; GST invoice and GST payment proof to be uploaded on GeM
  • Invoicing: Invoice must be in consignee name with GSTIN of consignee
  • Technical contact: Queries to IOCL MTO and DGM(Mat) listed in ATC
  • Scope: Bid price to include all cost components; only supply of goods

Terms, Conditions & Eligibility

  • OEM obligation: Spares must be genuine and supplied by OEM (BHEL)
  • GST handling: Bidder responsible for applicable GST; IOCL refunds per actuals or lower rate
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; all submitted for vendor code creation
  • AtC/ATC notes: Specific contacts for technical queries; references to prior approvals for proprietary list
  • Payment terms: GST invoicing requirements met; payment terms aligned with GeM portal practices

Key Specifications

  • Product name: Boiler feed pump spares for UBs and HRSGs

  • Manufacturer requirement: M/s BHEL only; proprietary OEM parts

  • Delivery flexibility: 25% quantity variation permitted

  • Pricing scope: Bid price to include all costs

  • GST handling: Bidder bears GST; reimbursement as actuals or lower rate

Terms & Conditions

  • OEM-only parts from BHEL for boiler feed pumps

  • Possible 25% quantity increase during/after contract

  • GST invoicing and vendor code prerequisites mandatory

Important Clauses

Payment Terms

GST invoicing must be aligned with consignee GSTIN; payment terms follow GeM portal norms, with GST return documentation uploaded

Delivery Schedule

Delivery period linked to original delivery date; additional time calculated as (increased quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Must supply OEM-spares from BHEL for boiler feed pumps

  • GST registration and PAN must be valid

  • Ability to submit EFT Mandate and bank-certified documents

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate copy certified by Bank

5

GST invoice and GST payment screenshot (GeM portal)

6

Proof of OEM authorization (BHEL) for the spares

7

Vendor code creation documents per Terms and ATC

Frequently Asked Questions

Key insights about ODISHA tender market

What documents are required for IOCL boiler feed pump spares tender in India 2026?

Bidders must submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank for vendor code creation. Also provide GST-compliant invoices and GeM portal GST payment screenshots, along with OEM authorization proving BHEL sourcing for the spares.

How many spares quantity can IOCL increase in the boiler feed pump tender 2026?

The Purchaser reserves the right to increase or decrease quantity up to 25% of the bid quantity at contract placement and during currency, with delivery time adjusted using the prescribed formula and a minimum extension of 30 days.

What is the OEM requirement for boiler feed pump spares in IOCL tender?

Only genuine spares manufactured by M/s BHEL are acceptable. No alternate make/model is permitted to ensure system reliability and compatibility with existing UBs and HRSGs in CPP units.

What are the GST considerations for IOCL GeM tender participation?

Bidders must determine applicable GST; IOCL will reimburse GST at actuals or the lower applicable rate, capped by the quoted GST percentage. Invoices must be GST-compliant and uploaded on GeM with portal confirmations.

What is the scope of supply for IOCL boiler feed pump spares tender?

Scope is limited to the supply of goods; installation or after-sales service are not included. The bid price must cover all cost components for the spares only.

How to contact IOCL for technical queries on this tender?

For IOCL boiler feed pump spares queries, contact Mr. Krishna Mohan Mone (MTO) or Mr. Ranjit Kumar (DGM(Mat)) via the provided IOCL email addresses; technical guidance is limited to OEM and spares compatibility.

Which part of the invoicing process is IOCL strict about?

Invoices must be raised in the consignee's name with the consignee’s GSTIN; upload scanned GST invoice and GeM GST payment screenshot during GeM portal submission.

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