IIT Department of Higher Education DSLR/Compact/Handheld Camcorder Tender 2026 Uttarakhand - ISO 9001, GST, 3 Years Market Life
Bid Publish Date
22-Oct-2026, 10:50 am
Bid End Date
02-Nov-2026, 9:00 am
Value
₹3,79,790
Location
Progress
Key Highlights
- • Mandatory OEM authorization or distributor certificate for camera suppliers
- • 25% quantity variation option during contract with adjusted delivery time formula
- • Data Sheet upload mandatory for technical parameter verification
- • Shelf life requirement: minimum 1 year usable life for products/spares
- • GST invoicing to consignee GSTIN; GST applicability confirmed by bidder
- • Notifies non-obsolescence requirement: 3 years residual market life
- • No explicit start/end dates published; focus on data sheet compliance and OEM approval
- • Installation accessories and essential components must be included
Tender Overview
The Indian Institute Of Technology (IIT) Department Of Higher Education invites bids for DSLR / Compact / Handheld Camcorder or Video Cameras (V2) with an estimated value of ₹379,790.30. Although the start/end dates are not disclosed, the tender emphasizes non-obsolescence (minimum 3 years residual market life) and requires data sheets and OEM authorizations. The procurement location is not specified, but the award will consider suppliers capable of supplying complete camera kits with essential installation accessories. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines anchored to the original delivery period. This procurement prioritizes current-model video cameras with official data sheets and GST-compliant invoicing. Unique aspects include mandatory OEM authorization when applicable and a shelf-life requirement of at least 1 year for consumables and spare parts.
Technical Specifications & Requirements
No explicit product specs are listed. Expected deliverables include DSLR/compact/handheld camcorders with standard accessories and installation kits. Bidders must attach the product Data Sheet to enable parameter verification and ensure no mismatch with offered specifications. The clause emphasizes that offered items must remain market-viable for a minimum 3-year residual life and not be end-of-life per OEM statements. Vendors should confirm GST applicability and ensure invoices in the consignee’s GSTIN. OEM authorization and supplier certifications are mandatory where applicable.
Terms, Conditions & Eligibility
Critical terms include:
- Option Clause: up to 25% quantity variation during and after contract with proportional delivery time adjustments.
- Bidders must declare financial health (not under liquidation or bankruptcy) with an undertaking.
- Data Sheet submission is mandatory and will be cross-verified against offered products.
- OEM authorization must be provided when bidding via authorized distributors.
- Shelf life of products/spares: minimum 1 year usable shelf life at supply.
- Invoices must be raised in the consignee’s name with their GSTIN.
Key Specifications
-
Product category: DSLR / Compact / Handheld Camcorder or Video Cameras
-
Estimated value: ₹379,790.30
-
Shelf life requirement: ≥1 year usable shelf life for supplied items
-
OEM authorization: required for authorized distributors
-
Data Sheet: must accompany bid and match offered parameters
-
Delivery clause: option to increase quantity by up to 25% at contracted rates
-
Invoicing: must be in consignee name with GSTIN
-
Market life: not declared end-of-life by OEM during residual life period
Terms & Conditions
-
Option to increase/decrease quantity up to 25% with rates preserved
-
Mandatory data sheet and OEM authorization submission
-
Shelf life and GST invoicing as core compliance items
Important Clauses
Payment Terms
GST-compliant invoicing to consignee; no explicit advance terms stated; payments aligned with delivery and acceptance per contract
Delivery Schedule
Delivery period linked to original delivery date; extended periods adjust by the formula (increase quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; typical tender practice implies penalties for delayed delivery, subject to contract terms
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Must offer non-obsolete camera equipment with ≥3 years residual market life
-
Submit OEM authorization if bidding through authorized distributors
-
Provide GST-compliant invoice to consignee with GSTIN
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Dslr / Compact / Handheld Camcorder Or Video Cameras (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South
Delivery Pincodes
110016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abhishek Dixit | 110016,Educational Technology Services Center, IIT Delhi, Hauz Khas, New Delhi | South | Delhi | 110016 | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10064174.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Pan card
Data Sheet of offered camera equipment
OEM authorization / Authorized distributor certificate
Bank guarantee or EMD documentation (if applicable in the tender terms)
Financial statements or proof of financial standing
Experience certificates for similar camera equipment supply
Installation and commissioning plan
Frequently Asked Questions
Key insights about DELHI tender market
What documents are required for camera tender in IIT 2026?
Bidders must submit GST registration, PAN, camera Data Sheet, OEM authorization, financial statements, experience certificates, and installation plan. Ensure the Data Sheet matches the offered model and the OEM authorizes the distributor if applicable. Invoices must reflect the consignee GSTIN.
How to handle the 25% quantity variation clause in this IIT tender?
The buyer may adjust quantities up to 25%, with delivery time recalculated using the formula: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. Bidder should plan scalable inventory and confirm rates remain unchanged during variation.
What are the GST and invoicing requirements for the IIT camcorder bid?
Invoices must be raised in the consignee’s name with their GSTIN. Bidder must confirm applicable GST rates and ensure the quoted GST aligns with government norms. GST will be reimbursed at actual or the quoted rate, whichever is lower.
What is the minimum remaining market life required for offered cameras?
Bidders must ensure products have at least 3 years residual market life and are not declared end-of-life by the OEM during the specified period. This protects long-term support and availability of spare parts.
What is the data sheet requirement for this camera procurement?
A detailed product Data Sheet must be uploaded with the bid, enabling parameter verification against the offered model. Any mismatch may lead to bid rejection; ensure specifications, features, and compatibility are clearly listed.
Who qualifies as an OEM-authorized supplier for this IIT bid?
Respondents must provide an OEM authorization or formal distributor certificate including name, designation, address, email, and phone number to prove legitimate supply rights for the proposed camcorders.
What is the estimated contract value and what items are included?
The estimated value is ₹379,790.30 for DSLR/Compact/Handheld Camcorders; include standard installation accessories and essential components. Ensure the package includes required installation and commissioning equipment as specified in the bid documents.
When is the delivery and installation expected after order?
Delivery timelines align with the original delivery period; if option is exercised, extended time follows the 30-day minimum rule. Prepare for installation immediately upon delivery and ensure all accessories are provided for commissioning.