Sitamarhi District Panchayats Wooden Flooring Tender 2026 Bihar V3 Q3 ISO Certified Nearer Dealer 2 Years Warranty
Progress
Key Highlights
- • Nearest dealer preference for repair services
- • ISO certificate and OEM authorization mandatory
- • Sample submission prior to bid deadline required
- • Delivery quantity may increase up to 25% during contract
- • 2-year warranty and e-payment bank mandate required
- • GST returns current year and GSTR-3B filing required
- • Physical goods demonstration at Panchayat premises
Tender Overview
The opportunity is issued by the Sitamarhi District Panchayats, under the Department Of Panchayati Raj for procurement of Wooden Flooring (V3) (Q3) in SITAMARHI, BIHAR (843301). The bid envisions delivery on original terms with an option to increase quantity by up to 25% during and after contract award, at contracted rates. Key differentiator includes mandatory ISO certification, mandatory sample submission, and proximity preference for repairs via the nearest dealer. Bidders must physically present goods for Panchayat assessment before selection. The scope signals a focus on quality flooring with standardized compliance.
Technical Specifications & Requirements
- Product category: Wooden flooring (V3) (Q3) with immediate usage in panchayat facilities
- Key contingencies: sample to be provided before the bid deadline; ISO certificate required; two-year warranty; bank mandate for e-payment; GST returns and GSTR-3B filing current year
- Compliance elements include: PAN, UID self-attestation, turnover certificate for last 3 years, Authorization Certificate, OEM Authorization, and proximity-based service support for repairs by the nearest dealer
- No BOQ items listed; total quantity and exact material specs not disclosed; vendor must demonstrate eligibility and capability through provided ATC document
- Delivery terms align to extended period calculations if option clause exercised; minimum processing aligns to original delivery period and may extend
Terms, Conditions & Eligibility
- EMD/Performance security: not explicitly stated; bidders must comply with ATC terms including bank mandate for e-payment
- Eligibility criteria: three-year turnover evidence, sample submission, ISO certification, OEM authorization, experience in similar work
- Delivery & payment: delivery period tied to original order; payments via bank-authorized e-payment systems
- Documentation: GST returns, GST file, and current year GSTR-3B; PAN and UID attestations; experience certificates
- Warranty & after-sales: 2-year warranty; preference to nearest dealer for repairs; physical demonstration of goods mandatory
- Other conditions: bidder eligibility assessed on-site through Panchayat evaluation; option to increase quantity up to 25% of bid/contract quantity
Key Specifications
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Product: Wooden flooring (V3) (Q3)
-
Standards: ISO certificate required
-
Warranty: 2 years
-
Delivery: based on original delivery period with option to extend per formula
-
Payment: e-payment via bank mandates
-
Eligibility: PAN, UID attestation, turnover evidence, authorization certificates
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Service: nearest dealer for repair preferred
Terms & Conditions
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Option clause allows quantity change up to 25% during contract
-
Mandatory ISO certification and OEM authorization
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Sample submission mandatory before bid end date
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GST compliance and bank-mandated electronic payments
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On-site goods presentation and eligibility assessment by Panchayat
Important Clauses
Payment Terms
Payments to be made via bank-authorized e-payment; requires Bank Mandate signed by bank authorities
Delivery Schedule
Delivery period calculated from original order; extended time formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in ATC; clause indicates extension may apply but no fixed LD rate provided
Bidder Eligibility
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Three years of turnover continuity with audited financials
-
ISO certification and OEM authorization
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Sample submission and on-site assessment capability
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Proximity-based service availability for repairs
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
4
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Wooden Flooring (V3) (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bajitpur Bhaur Block Bokhra Bihar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sunil Paswan | Bajitpur Bhaur Block Bokhra Bihar | Bajitpur Bhaur Block Bokhra Bihar | - | - | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10095644.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
PAN card
UID self-attested document
Turnover certificate for last 3 years
Authorization Certificate
OEM authorization documents
Sample to be provided before last bid date
ISO certificate
GST Returns for current year & GSTR-3B
Bank mandate signed by bank authorities for e-payment
Proof of ability to supply and service via nearest dealer
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for wooden flooring tender in Sitamarhi Bihar 2026
Bidders must submit PAN, UID attestations, turnover for last 3 years, and ISO certificate. Provide OEM authorization, a sample before the bid deadline, GST returns, and a bank-mandated e-payment setup. The option clause allows a 25% quantity increase at contracted rates.
What documents are required for Sitamarhi wooden flooring procurement
Required documents include PAN, UID self-attestation, turnover certificate for 3 years, Authorization Certificate, OEM authorization, ISO certificate, sample submission, GST returns (GSTR-3B), and Bank Mandate for e-payment. Ensure on-site demonstration eligibility as per ATC.
What are the technical standards for wooden flooring V3 in this tender
The tender requires an ISO certificate and OEM authorization. The flooring is categorized as Wooden Flooring (V3) (Q3) with 2-year warranty; specific finish, density, or thickness are not disclosed but must meet ISO quality expectations.
When is the sample submission deadline for Sitamarhi flooring bid
Sample submission is mandatory before the last bid date as per ATC terms. Ensure the sample reflects V3 quality standards and is available for Panchayat evaluation on-site at the bidder’s cost.
What are the payment terms for Sitamarhi flooring supply contract
Payments are processed via bank-authorized e-payment following GST compliance. A bank mandate signed by bank authorities is required; no explicit milestone schedule is provided beyond standard e-payment upon delivery confirmation.
What is the delivery extension policy for quantity variation
The option clause allows up to 25% more quantity during contract; delivery time extends per formula: (increased quantity/original quantity) × original delivery period, minimum 30 days, extending to the original period if needed.
Which locations must the supplier service near Sitamarhi for repairs
Preference is given to the nearest dealer for repairs; service proximity is a key eligibility differentiator. Ensure capability to repair at location per Panchayat assessment and provide on-site maintenance within designated response times.
What is required to prove eligibility for the Sitamarhi flooring tender
Provide turnover evidence for 3 years, ISO certification, UID/PAN attestations, GST compliance, authorization documents, and physical samples. Eligibility will be assessed by Panchayat through documentation and on-site verification.