Indian Army High-Speed Sheet-Fed Document Scanner Tender Samba Jammu & Kashmir 2026 IS 550 Compliant
Bid Publish Date
07-Oct-2026, 8:26 pm
Bid End Date
17-Oct-2026, 9:00 pm
Location
Progress
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for a High-Speed Sheet-Fed Document Scanner to be supplied, installed, tested, commissioned, and operators trained at Samba, Jammu & Kashmir 184121. No BOQ items are listed; however, the scope includes delivery, installation, testing, commissioning, operator training, and required statutory clearances. Bidders must demonstrate adequate turnover and provide OEM authorization when using distributors. A key differentiator is strict data-sheet verification to prevent any mismatch with offered parameters. The tender emphasizes compliance with data integrity and security, reflecting the critical nature of military equipment procurement.
Technical Specifications & Requirements
- Product category: High-Speed Sheet-Fed Document Scanner
- Data Sheet submission: Upload with bid; alignment with offered specifications is mandatory to avoid rejection.
- Manufacturer Authorization: If bidding through authorized distributors, provide OEM authorization detailing name, designation, address, email, and phone.
- Malicious Code Certificate: Confirm absence of embedded malicious code and acknowledge breach consequences for IPR violations.
- Non-Disclosure Declaration: Bidder to formally commit not to disclose contract content.
- Scope of Supply: Price must cover delivery, installation, testing, commissioning, operator training, and statutory clearances (if any).
- Turnover criteria: Minimum average annual turnover over the last three years, with audited balance sheets or CA certificate; if less than 3 years old, use post-incorporation turnover.
Terms, Conditions & Eligibility
- EMD: Not disclosed in available data; bidders should verify at bid stage.
- Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet; MA from OEM; Malicious Code Certificate; NDA; financial turnover proof.
- Delivery/Installation: Scope includes installation and commissioning; training of operators is included.
- Payments: Terms not detailed in data; bidders should seek clarity in purchase terms.
- Compliance: Data-sheet mismatch leads to rejection; ISO/IS standards not specified; ensure OEM alignment and software integrity.
Key Specifications
-
Product: High-Speed Sheet-Fed Document Scanner
-
Document submission: Data Sheet must match offered specifications
-
OEM authorization: Required if bidding through distributors
-
Security: Malicious Code Certificate to certify absence of embedded malware
-
NDAs: Non-Disclosure Declaration to be uploaded
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Scope: Supply, Installation, Testing, Commissioning, Training, and Statutory Clearances
-
Turnover: Minimum average annual turnover of last 3 years to be provided
Terms & Conditions
-
EMD details not disclosed; verify during bid submission
-
Data Sheet alignment with bid specifications is mandatory
-
OEM authorization required for Authorized Distributors
-
Malicious Code Certificate and NDA mandatory
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Turnover evidence must cover last 3 financial years
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Scope includes training and statutory clearances
Important Clauses
Payment Terms
Not specified in provided data; bidders must confirm terms in bid documents
Delivery Schedule
Scope includes delivery, installation, testing, commissioning; exact timelines not provided
Penalties/Liquidated Damages
No LD details in current data; verify in tender terms
Bidder Eligibility
-
Minimum average annual turnover over the last 3 years (as specified in bid)
-
OEM authorization if bidding via authorised distributor
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Compliance with data-sheet verification and Malicious Code Certificate
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
1
Past Performance
50 %
Warranty Period
1 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High-Speed Sheet-Fed Document Scanner
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Samba
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Samba | Samba | - | - | 1 | 20 | - |
Authority Records
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Documents 4
GeM-Bidding-10001220.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Data Sheet of offered scanner
Manufacturer Authorization from OEM
Malicious Code Certificate
Non-Disclosure Declaration
Audited financial statements or CA certificate showing turnover (last 3 years)
Turnover documentation if bidder is less than 3 years old
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the high-speed sheet-fed scanner tender in Samba?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet with bid. Include OEM authorization if bidding through distributors, Malicious Code Certificate, and Non-Disclosure Declaration. Ensure turnover evidence for last 3 years and comply with data-sheet validation to avoid rejection.
What documents are required to participate in this scanner procurement in Jammu?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet, OEM authorization, Malicious Code Certificate, NDA, and turnover proof (audited statements or CA certificate) covering the last 3 financial years.
What are the technical specifications for the high-speed scanner tender in Indian Army?
No explicit specs provided; bidders must provide a Data Sheet that matches offered parameters and ensure the scanner is suitable for high-speed sheet-fed document processing; OEM authorization is mandatory for distributors.
What are the eligibility criteria for turnover in this procurement in Samba?
Bidders must demonstrate minimum average annual turnover for the last 3 years as indicated in the bid documents, supported by audited balance sheets or CA certificates; if the company is <3 years old, turnover is calculated post-incorporation.
When will the delivery and installation be required for the scanner contract?
Delivery, installation, testing, commissioning, and operator training are included in scope; however, exact delivery deadlines are not disclosed in the data; bidders should seek schedule details during bid clarification.
What is required to prove OEM authorization for this scanner bid?
Submit a Manufacturer Authorization on company letterhead with OEM name, designation, address, email, and phone number; this is mandatory when bidding through an authorized distributor.
How to ensure data sheet compliance for the Indian Army scanner tender in Jammu?
Attach the Data Sheet of the offered scanner and ensure it precisely aligns with the bid’s technical parameters; any unexplained mismatch can lead to bid rejection per buyer terms.
What precautions exist regarding malicious code in the scanner bid?
Submit a Malicious Code Certificate confirming no embedded harmful software; the firm acknowledges breach consequences for IP rights violations and the contract could be void if issues arise.