Karnataka Government Secretariat Institute Laptop & All-in-One PC Tender Bangalore Karnataka 2026 ISO 9001 Certified
Progress
RATender Overview
The Karnataka Government Secretariat Institute (Personnel And Administrative Reforms Department, Karnataka) invites bids for entry and mid-level laptop/notebook (Q2) and All-in-One PC (V2) PAC-only procurement in Bangalore, Karnataka 560001. The bid includes EMD of ₹215,000 and allows a 25% quantity variation at contract award and during the currency of the contract, with delivery timelines linked to the last delivery order date. Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances where applicable. The OEM/authorized seller must have Indian operations for post-sales service; ISO 9001 certification is required. This tender emphasizes standard-compliant, factory pre-loaded OS devices and dedicated service support.
Technical Specifications & Requirements
- Product category: Entry/Mid Level Laptop - Notebook (Q2) and All-in-One PC (V2) PAC Only
- Key specs include: Processor, RAM (GB), Storage capacity (GB), and Display size (in cm and inches) with factory pre-loaded OS and certification
- Input devices: Mouse connectivity and Keyboard connectivity; ports: multiple ports; stand included
- Graphics: Graphics type; RAM type and capacity; storage type and capacity; display diagonal
- Compliance: Factory pre-loaded OS with certification; operator training; installation and testing; official OEM authorization if imported
- Service: Dedicated/toll-free service support; scope of supply includes all cost components (installation, testing, commissioning, training)
Terms & Eligibility
- EMD: ₹215,000 (deposit as part of bid submission)
- Deliverables: Supply, installation, testing, commissioning, and operator training with statutory clearances if required
- Standards: ISO 9001 certification for bidder or OEM
- OEM support: For imported products, must have registered India presence for after-sales service with certificate
- Delivery: Option clause allows quantity increase/decrease up to 25% with calculated extension; minimum extension time 30 days
- Service: Dedicated toll-free support; compliance with bid terms; no limited information on dates in this summary
Key Specifications
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- Product categories: Entry/Mid Level Laptop - Notebook (Q2) and All-in-One PC (V2) PAC Only
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- EMD/Value: ₹215,000
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- Standards: ISO 9001 certification (bidder or OEM)
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- Delivery scope: Supply, installation, testing, commissioning, operator training, and statutory clearances
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- Service: Dedicated toll-free service support
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- OEM/Service: If imported, registered office in India for after-sales service
Terms & Conditions
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EMD of ₹215,000 and 25% quantity variation rights at award and during contract
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ISO 9001 certification required for bidder or OEM
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Scope includes installation, testing, commissioning, and operator training
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OEM/authorized seller must have Indian presence for after-sales service
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Delivery period linked to the last delivery order date with possible extension
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Dedicated toll-free service support must be available
Important Clauses
Payment Terms
Not provided in detail; bid requires EMD of ₹215,000 as part of submission and bid price should include all costs for supply, installation, testing, commissioning, and training
Delivery Schedule
Delivery timeframe to commence from the last date of original delivery order; option to extend delivery period with calculated extension based on quantity variation, minimum 30 days
Penalties/Liquidated Damages
Not specified in detail; general tender terms imply LDs may be applicable if delivery or performance milestones are missed
Bidder Eligibility
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Must hold ISO 9001 certification (bidder or OEM)
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Must have Indian post-sales service capability for imported products
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Must ensure scope of supply includes installation, testing, commissioning, and operator training
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ALPHA TECHNOLOGIES Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 09-03-2026 12:22:39 | |
| 2 | CAMEL FARMS AND FINANCE PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 07-03-2026 10:59:40 | |
| 3 | NAMMA TEJASWINI SOLUTION LLP Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 05-03-2026 12:36:27 | |
| 4 | SACHIN TECHNOLOGIES Under PMA | Make : hp Model : HP 440 G9 I5 1245U Win11P 165121 14" | 03-03-2026 19:09:12 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | NAMMA TEJASWINI SOLUTION LLP Under PMA Winner | ₹1,20,37,600 | Item Categories : Entry and Mid Level Laptop - Notebook,All in One PC (V2) |
| L2 | ALPHA TECHNOLOGIES Under PMA | ₹1,23,09,600 | Item Categories : Entry and Mid Level Laptop - Notebook,All in One PC (V2) |
| L3 | SACHIN TECHNOLOGIES Under PMA | ₹1,24,24,500 | Item Categories : Entry and Mid Level Laptop - Notebook,All in One PC (V2) |
🎉 L1 Winner
NAMMA TEJASWINI SOLUTION LLP Under PMA
Final Price: ₹1,20,37,600
Contract / Result Documents 1
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Reverse Auction Schedule
Start
14-Mar-2026, 1:00 pm
End
16-Mar-2026, 1:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
103
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
40
OEM Avg. Turnover
160
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Laptop - Notebook (Q2) ( PAC Only ) , All in One PC (V2) (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-9021590.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Extended Deadline
09-Mar-2026, 12:30 pm
Opening Date
09-Mar-2026, 1:00 pm
Update
Extended Deadline
09-Mar-2026, 3:30 am
Opening Date
09-Mar-2026, 4:00 am
Update
Extended Deadline
07-Mar-2026, 3:30 am
Opening Date
07-Mar-2026, 4:00 am
Update
Extended Deadline
05-Mar-2026, 12:30 pm
Opening Date
05-Mar-2026, 1:00 pm
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for laptop and All-in-One PC tender in Bangalore 2026?
To bid, ensure ISO 9001 certification for your firm or OEM, arrange ₹215,000 EMD, and include installation, testing, commissioning, and operator training in your bid. Provide OEM authorization and Indian service capability for imported products, with toll-free support details.
What documents are required for Karnataka laptop bid 2026?
Submit GST registration, PAN, ISO 9001 certificate, OEM authorization (if applicable), company financials, experience certificates for similar projects, EMD submission proof of ₹215,000, and technical compliance documents showing OS pre-loaded and hardware specs as per BOQ.
What are the technical specifications for PAC All-in-One PCs?
The tender requires PAC II All-in-One PC with factory pre-loaded OS, specified RAM (GB), storage capacity (GB), display size (cm/inches), processor, graphics type, and input devices; ensure ports count and stand are included and that all components meet vendor’s ISO 9001 status.
What is the EMD amount for this Karnataka procurement?
The documented EMD amount is ₹215,000, payable at bid submission; submit receipt or bank guarantee as per tender terms, ensuring it accompanies the technical bid to qualify for opening.
What delivery terms apply to quantity variation in this tender?
The purchaser may increase/decrease quantity up to 25%; delivery time adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be provided during the contract currency.
What standards and after-sales support are required for imported laptops?
Imported products require the OEM or authorized seller to have a registered office in India for after-sales service; ensure ISO 9001 certification and provide a dedicated toll-free support contact in the bid.