Semi Rugged Notebook - Laptop
Indian Navy
WEST DELHI, DELHI
Posted:
29 July 2025
Closed:
5 August 2025
GEM
GEM
The Automotive Research Association Of India Semi Rugged Notebook Tender India IS 550/ISO 9001 Compliant 2026
Bid Publish Date
03-Jun-2026, 10:46 am
Bid End Date
13-Jun-2026, 11:00 am
Location
PUNE , MAHARASHTRA
Progress
Issue03-Jun-2026, 10:46 am
AwardPending
Quantity
3
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM warranty: On-site OEM warranty specified
- • Product must have 4G/LTE and dedicated GPS capabilities
- • Data Sheet alignment required; mismatch leads to rejection
- • Bid to include 3 years residual market life for offered notebook
- • 25% quantity variation allowed during and after award
- • GSTIN submission and GST handling clearly defined in terms
- • Penalties or LD not detailed in excerpt; refer to full terms
- • Delivery period calculations include minimum 30 days when extended
Tender Overview
The Automotive Research Association Of India (ARAI) invites bids for a Semi Rugged Notebook - Laptop package suitable for field and lab use. The scope includes a single procurement category of portable computing equipment with integrated 4G/LTE, dedicated GPS, and on-site OEM warranty. Estimated value and exact quantities are not disclosed, but the contract allows a 25% quantity fluctuation during and after award. The tender emphasizes lifecycle viability, requiring equipment with a minimum 3-year market life and avoidance of OEM end-of-life declarations. The process stresses data sheet alignment, GST handling, and invoice conformity to consignee GSTIN. The opportunity targets organizations capable of delivering robust, standards-compliant notebooks for heavy Industry applications.
Technical Specifications & Requirements
- Product category: Semi rugged notebook with high durability for field deployment
- Display: minimum brightness and display size as per user requirement; exact figures not disclosed
- Processor & Memory: CPU make, generation, description, RAM and storage type/capacity to be specified in the data sheet
- Graphics: dedicated graphics Card and memory details to be provided in data sheet
- Storage: drives type and capacity for Drive 1 and Drive 2 to be confirmed in data sheet
- Connectivity & Sensors: Mobile 4G/LTE and Dedicated GPS support
- Display & Build: minimum display brightness, display type, and resolution to be defined
- Certifications: Ingress Protection Rating and OEM warranty terms to be documented
- Warranty: Battery warranty and on-site OEM warranty terms
- Accessories: Stylus and carry case included; data sheet must match hardware specifications
- Compliance: Data Sheet alignment is mandatory; mismatches may lead to bid rejection
Terms, Conditions & Eligibility
- EMD: Amount and method not specified in the excerpt; bidders must refer to full terms
- Delivery: Delivery schedule linked to original and extended periods; option clauses allow 25% quantity variations
- GST/Pricing: GST payable by bidder; recovery as per actuals or applicable rate; vendor to provide GSTIN
- Financial Standing: Not under liquidation or bankruptcy; undertaking to be uploaded
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet submission mandatory
- Ownership & Sub-contracting: No unilateral assignment or sub-contracting without prior consent; liability remains with seller
Key Specifications
-
Semi rugged notebook with 4G/LTE and GPS
-
Data Sheet must match offered hardware specifications
-
On-site OEM warranty terms to be clearly stated
-
Battery warranty period to be specified
-
Ingress Protection Rating required
Terms & Conditions
-
Option clause allows 25% quantity variation during contract
-
Bidder must not be in liquidation or bankruptcy; provide undertaking
-
Data Sheet alignment is mandatory; mismatches risk rejection
Important Clauses
Payment Terms
GST and invoicing must align with consignee GSTIN; actual payment terms not specified in excerpt
Delivery Schedule
Delivery period defined relative to original and extended delivery timelines; option clause governs scope
Penalties/Liquidated Damages
Penalty details not provided in excerpt; bidders should review full terms for LD percentages
Bidder Eligibility
-
Not under liquidation or bankruptcy
-
Proven capability to supply semi rugged notebooks with 3-year market life
-
GST registered with valid GSTIN and PAN
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Semi Rugged Notebook - Laptop (Q2)
Authority Records
MINISTRY OF HEAVY INDUSTRIESHEAVY INDUSTRY DEPARTMENT
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Documents 3
GeM-Bidding-9412794.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Processor Make | Intel |
| PROCESSOR | Processor Generation | 11 Or higher |
| PROCESSOR | Processor Description | Intel Core i5, Intel Core i7 Or higher |
| PROCESSOR | Processor Number | i5-1135G7, i5-1145G7, i3-1115G4 Or higher |
| GENERAL | Type | Regular |
| GRAPHICS | Graphics Type | Integrated |
| GRAPHICS | Graphics Card | nVIDIA GeForce GTX 950M, nVIDIA GT 520, AMD Radeon RT 360, AMD Radeon WX 4150, AMD Radeon 540, AMD Radeon RX 540, nVIDIA GeForce GTX 1050M, Intel iRIS Xe Graphics, nVIDIA GeForce GTX 1650 Or higher |
| GRAPHICS | Graphics Memory (GB) | 2, 4, 8, 0 Or higher |
| OPERATING SYSTEM | Operating System | Windows 10 Professional |
| MEMORY | RAM Size (GB) | 16, 32, 64 Or higher |
| STORAGE | Type of Drives used for Storage 1 | SSD Or higher |
| STORAGE | Capacity of Each Drive used for Storage 1 (GB) | 512, 1024, 2048, 500, 1000, 2000 Or higher |
| STORAGE | Availability of Storage 2 | Yes, No Or higher |
| STORAGE | Type of Drives used for Storage 2 | SATA, SSD, NA Or higher |
| STORAGE | Capacity of Each Drive used for Storage 2 (GB) | 128, 256, 512, 1024, 2048, 500, 1000, 2000, NA Or higher |
| ADDITIONAL FEATURE | Mobile Broadband 4G/Lte | Yes, No Or higher |
| ADDITIONAL FEATURE | Dedicated GPS | Yes, No Or higher |
| DISPLAY | Display Size Minimum (cm) | 35, 39 Or higher |
| DISPLAY | Display Resolution (Pixel) | 1920 x 1080, 1920 x 1200 Or higher |
| DISPLAY | Display Type | Touch Or higher |
| DISPLAY | Minimum Display Brightness (Nits) | 1000 Or higher |
| CERTIFICATION | Ingress Protection Rating | IP51, IP52, IP54, IP53 Or higher |
| MISCELLANEOUS | Battery Backup Time (Hour) | 10, 12, 19, 38 Or higher |
| ACCESSORIES | Stylus | Yes, No Or higher |
| ACCESSORIES | Carry Case | Yes, No Or higher |
| WARRANTY | Battery Warranty (Year) | 1, 2, 3, 5 Or higher |
| WARRANTY | On Site OEM Warranty (Year) | 3, 5 Or higher |
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Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate certified by Bank
5
Data Sheet of the offered product
6
OEM authorizations and on-site warranty details
7
Invoices to be raised in consignee GSTIN name
Frequently Asked Questions
What documents are required for the semi rugged notebook tender in India?
Bidders must submit PAN Card, GSTIN, cancelled cheque, EFT mandate-certified by bank, data sheet for the offered notebook, OEM authorizations, and on-site warranty terms. Invoices must be raised in the consignee GSTIN name; ensure GST handling aligns with applicable rates.
How to meet eligibility criteria for ARAI notebook procurement 2026?
Eligible bidders must not be under liquidation or bankruptcy, demonstrate GST registration, provide financial stability evidence, and supply a data sheet that matches offered hardware. Ensure a 3-year residual market life and non-end-of-life status per OEM.
What are the technical specs required for the notebook bid in India?
Specs include 4G/LTE, dedicated GPS, RAM, storage types/capacities, processor make/generation/description, graphics card/memory, display size and brightness, and IS/ingress protections. Data Sheet must reflect exact figures; mismatches lead to rejection.
When is the delivery timeline for the rugged notebook contract in India?
Delivery terms allow original and extended periods; the option clause enables a 25% quantity variation. Extended time is calculated as (Increase/Original) × Original delivery period with a minimum of 30 days.
What are the GST requirements for the notebook procurement 2026?
Bidder must handle GST as per applicable rates; GST reimbursement is subject to actuals or the lower of quoted GST rate. Ensure GSTIN and GST compliance in the vendor submission.
How to verify Data Sheet alignment for the notebook bid in ARIA?
Upload the product Data Sheet with bid documents and ensure all technical parameters match the offered notebook. Any unexplained mismatch may trigger bid rejection during evaluation.
What is the role of OEM warranty in the notebook tender 2026?
On-site OEM warranty terms must be clearly stated in the bid; battery warranty duration should be specified. Warranty should cover field support and replacement under standard OEM terms.
What is the impact of quantity variation on the notebook contract?
The purchaser may increase or decrease quantity up to 25% at contract at the time of order placement and during the currency of the contract, with delivery time adjustments as specified in the option clause.
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Documents 3
GeM-Bidding-9412794.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS