Information Technology Department Delhi Toner Cartridges Procurement North Delhi 2025 - OEM Authorized Support and 25% Quantity Flexibility
Bid Publish Date
02-Dec-2025, 2:13 pm
Bid End Date
15-Dec-2025, 3:00 pm
Location
Progress
Tender Overview
The procurement targets the supply of toner cartridges and related printer consumables for the Information Technology Department, Delhi, located in North Delhi (110009). The scope is limited to the supply of goods (toner cartridges) with a flexible quantity clause allowing up to 25% increase at contracted rates. The contract contemplates imports with OEM/Authorized Seller presence in India to ensure after-sales support. Key differentiator is the option-based quantity adaptability during contract execution. No BOQ items are listed, and the tender emphasizes supplier compliance with general safety and insurance provisions for on-site work.
Technical Specifications & Requirements
- Product focus: Toner cartridges / printer consumables (Q2 category).
- Scope: Supply of goods only; no installation or service work indicated.
- OEM requirement: Imported products must have an Indian-based OEM or authorized seller with a registered office in India for after-sales service.
- Delivery & timing: Delivery period linked to original delivery order; option period may extend as described in the clause. Minimum adherence to the extended delivery logic is 30 days if the extended period is triggered.
- Compliance notes: Workmen compensation, insurance, public liability, and safety measures for Extra High Voltage contexts if applicable. Supplier must comply with safety and PPE norms.
- Pricing/quantities: Quantity can vary by up to +25% during contracting and currency, at contracted rates.
- Scope confirmation: Bid price must include all cost components for the goods supplied; no service charges mentioned.
Terms, Conditions & Eligibility
- EMD/guarantee: Not explicitly stated; bidders should verify whether an EMD is required under the buyer’s terms.
- Delivery: Extended delivery logic applies; must compute additional time as (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days.
- Insurance & safety: Contractor must secure workmen compensation, public liability, and safety measures for on-site work, including PPE.
- OEM/after-sales: Imported items require India-based OEM/authorized seller for after-sales service; certificate to be submitted.
- Scope of supply: PureGoods – no installation or maintenance; delivery-only purchase.
Key Specifications
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Product: Toner cartridges / printer consumables
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Category: Q2 (Toner Cartridges / Ink Cartridges / Consumables for Printers)
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Quantity: Up to +25% variation allowed during contract
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Delivery: Period linked to last delivery order; extended period calculation with minimum 30 days
-
OEM requirement: Imported items must have registered Indian OEM/Authorized Seller for after-sales support
-
Safety: Workmen compensation, insurance, and PPE compliance for on-site work
Terms & Conditions
-
Quantity variation: Up to 25% increase during contract
-
Delivery period: Based on last delivery order date with extended period rules
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OEM/authorship: Indian-based OEM/authorized after-sales support is mandatory for imported products
Important Clauses
Payment Terms
Not explicitly stated; bidders should confirm standard payment terms in the bid proposal and buyer terms
Delivery Schedule
Delivery begins from the last date of the original delivery order; extended delivery period if option clause exercised; minimum 30 days for additional time
Penalties/Liquidated Damages
Not specified in data provided; bidders should seek clarity during bid submission
Bidder Eligibility
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Experience in supplying toner cartridges or printer consumables
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Ability to supply imported products via India-based OEM/authorized seller for after-sales support
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Compliance with safety, insurance, and PPE requirements for on-site work
Tender Data
Bid Details
Quantity
10
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
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Documents 2
GeM-Bidding-8662291.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
15-Dec-2025, 9:30 am
Opening Date
15-Dec-2025, 10:00 am
Required Documents
GST certificate
PAN card
Experience certificates (similar toner cartridge supply)
Financial statements (as requested by terms)
EMD/Security deposit documents (if applicable)
Technical bid documents
OEM/Authorized Seller certificate (for imported products)
Insurance certificates (workmen compensation, public liability)
Safety compliance certificates or declarations (PPE adherence)
Frequently Asked Questions
Key insights about DELHI tender market
What documents are required for toner cartridges tender in Delhi?
Bidders must submit GST registration, PAN card, experience certificates for similar toner supplies, financial statements, EMD documents if applicable, technical bid, OEM authorization for imported items, and insurance certificates covering workmen compensation and public liability. Ensure PPE compliance where required.
How is quantity variation handled in the Delhi toner tender 2025?
The purchaser reserves the right to increase or decrease the bid quantity by up to 25% at contract placement and during currency at contracted rates. Extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is required for OEM/authorized seller when supplying imported toner cartridges in Delhi?
Imported products must have an Indian-based OEM or Authorized Seller with a registered office in India to provide after-sales service. Submit an OEM authorization certificate confirming representation and service capability within India.
What safety and insurance obligations exist for toner cartridge suppliers in this tender?
Contractors must secure workmen compensation, public liability, and insurance coverage. They must adhere to safety measures and PPE requirements for work contexts, including any high-risk areas as specified by the buyer.
When will delivery deadlines apply for the Delhi toner tender 2025?
Delivery commences from the last date of the original delivery order. If the option clause is exercised, the additional time is calculated per the formula with a 30-day minimum. Ensure planning accounts for potential 25% quantity adjustments.
What is the scope of supply for this toner cartridge procurement?
Scope is strictly supply of goods (toner cartridges and related consumables). No on-site installation or maintenance services are specified. Include all costs within the bid price to meet the ‘goods only’ requirement.
What standards or certifications are required for toner cartridges in this Delhi bid?
The tender data cites general compliance; however, ensure OEM-related certification for imported items and standard safety/insurance documentation. Future clarification may request additional product standards or IS/ISO certifications relevant to printer consumables.
How should bidders approach price quoting given quantity flex during contract?
Quote unit prices with clarity for contracted quantities and include terms for potential 25% quantity changes. Ensure prices cover the extended delivery timeline and any associated logistics or duty considerations for Indian-based service support.