Prisons Administration And Reforms Department Uttar Pradesh Balrampur Lump-Sum Facility Management Services Tender 2026
Bid Publish Date
07-Sep-2026, 7:06 pm
Bid End Date
17-Sep-2026, 8:00 pm
Location
Progress
Key Highlights
- • Mandatory pre-bid meeting and site visit requirement
- • 25% contract quantity/duration variation allowed
- • Consumables included in contract cost; wifi router extension work
- • Office must be located in the district of consignee
- • EFT mandate, integrity pact, and financial standing undertaking required
- • GST, PAN, Aadhaar, 3-year balance sheets, 1-year UP jail experience certificates required
- • Sample submission prior to bid submission for approval
- • Quality check and Superintendent approval govern post-delivery acceptance
Tender Overview
The Uttar Pradesh Prisons Administration and Reforms Department invites a lump-sum facility management services bid for Balrampur District Jail, Balrampur, Uttar Pradesh 271201. Scope includes wifi router extension work and consumables provided by the service provider, integrated into the contract cost. Bidder must operate from within the consignees district, align with pre-bid requirements, and withstand a possible 25% variation in scope or contract duration. The procurement emphasizes on-site visits, quality checks, and a robust compliance framework to ensure uninterrupted jail facility operations.
Technical Specifications & Requirements
- Product/service category: Lump-sum facility management services for district jail Balrampur; wifi router extension work; consumables included in contract value.
- Key process requirements: Pre-bid meeting, on-site premises visit at least 5 days before bid end date, sample submission of all items for approval prior to bid submission, quality check post-delivery.
- Documentation: EFT mandate, integrity pact, financial standing undertaking, GST and PAN, Aadhaar, last 3 years balance sheets, last 1 year experience certificates in UP jails, official office within consignee district, all documents signed and stamped.
- Evaluation emphasis: Compliance with ATC terms, technical credentials, and demonstration of prior supply capability to jails in Uttar Pradesh.
Terms, Conditions & Eligibility
- 25% scope/duration variation permitted at bid and contract issue stages.
- EFT mandate and integrity pact mandatory; financial standing undertaking required.
- Office located in the district of the consignee; GST, PAN, Aadhaar; balance sheets for 3 years; 1 year of relevant experience in UP jails.
- Sample submission of items for approval prior to bid; pre-bid meeting mandatory; site visit required 5 days before bid end date.
- Final award contingent on quality inspection and superintendent’s approval; non-compliance leads to bid rejection.
Key Specifications
-
Product/service: Lump-sum facility management for district jail Balrampur; wifi router extension work
-
Delivery/installation within jail premises as per terms; consumables included
-
No explicit technical standards in tender data; emphasis on pre-bid samples and post-delivery inspection
-
Experience: prior UP jail supply experience; 1 year minimum
-
Documentation: EFT mandate, integrity pact, financial standing, GST/PAN/Aadhaar
Terms & Conditions
-
EMD not specified in data; tender requires strict ATC-compliance and samples
-
25% scope/duration variation permitted; subject to consent at contract issue
-
Pre-bid meeting and site visit mandatory for all bidders
-
Delivery and acceptance governed by Superintendent’s final decision after quality check
Important Clauses
Payment Terms
Not explicitly stated; contract follows lump-sum basis with potential 25% variation in scope; EFT mandate required
Delivery Schedule
Site visit required 5 days before bid end; delivery/installation to be validated through quality checks and Superintendent approval
Penalties/Liquidated Damages
Not specified; penalties likely tied to quality check outcomes and approval by Superintendent per ATC
Bidder Eligibility
-
Office located within the consignee district (Balrampur, UP)
-
Experience certificates showing at least 1 year of jail supply in Uttar Pradesh
-
Financial statements for last 3 years and GST/PAN/Aadhaar
-
Pre-bid participation and site visit attendance
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | JAI MAA VAISHNO ENTERPRISES Under PMA | 17-09-2026 15:29:12 | |
| 2 | K.P. ENTERPERISES Under PMA | 17-09-2026 15:33:53 | |
| 3 | M/s AANAND ENTERPRISES Under PMA | 17-09-2026 15:18:17 | |
| 4 | RATAN DIGITAL AGENCY Under PMA | 09-09-2026 08:28:18 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/s AANAND ENTERPRISES Under PMA | Item Categories : Facility Management Services - LumpSum Based - district jail balrampur; wifi router extension work; | |
| L2 | JAI MAA VAISHNO ENTERPRISES Under PMA | Item Categories : Facility Management Services - LumpSum Based - district jail balrampur; wifi router extension work; | |
| L3 | K.P. ENTERPERISES Under PMA | Item Categories : Facility Management Services - LumpSum Based - district jail balrampur; wifi router extension work; |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - district jail balrampur; wifi router extension work; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
11-09-2026 09:00:00
Pre-Bid Venue
district jail balrampur
Delivery Details
Delivery Locations
1
Delivery Cities
Balrampur
Delivery Pincodes
271201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijay Kumar Rai | 271201,DISTRICT JAIL BALRAMPUR | Balrampur | Uttar Pradesh | 271201 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-9859535.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
Corrigendum Updates
1 Update Update
Required Documents
EFT mandate on prescribed format
Integrity pact duly signed and stamped
Undertaking on financial standing, court receivership and no bankruptcy
Office registration within the district of consignee
GST registration certificate, PAN card, Aadhar
Balance sheets of last 3 years, ITR copies
Experience certificates showing at least 1 year of successful supply to a jail in Uttar Pradesh
Technical credentials related to facility management and consumable supply
Self-certified copies of all documents; pre-bid engagement proof
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for facility management tender in Balrampur jail UP 2026
bidders must attend the mandatory pre-bid meeting, submit an EFT mandate, integrity pact, and financial standing undertaking, provide GST/PAN/Aadhaar, and prove 1 year UP jail supply experience. Site visit within 5 days of bid end and sample items must be approved prior to submission.
What documents are required for UP jail facility management bid in Balrampur
Required docs include EFT mandate, signed integrity pact, financial standing undertaking, GST registration, PAN, Aadhaar, three years balance sheets, last year experience certificates from UP jails, office in consignee district, and all documents signed/stamped.
What are the delivery and inspection requirements for this UP tender
Delivery must occur after quality checks and final approval by the Superintendent. A on-site pre-bid visit is mandatory, and samples must be submitted for approval to ensure conformity with jail facility standards.
What is the scope variation allowed for this Balrampur tender
The buyer may increase contract scope or duration by up to 25 percent at bid issue and upon contract issuance, subject to service provider consent and acknowledgment of revised terms.
Which standards or credentials are required for UP jail suppliers
Bidders must provide ISI/ISO-compliant credentials if specified, along with region-specific experience. Ensure GST, PAN, Aadhaar, and balance sheets are up to date; samples approved prior to bid submission.
When is the mandatory pre-bid meeting for the Balrampur jail bid
The pre-bid meeting is mandatory per ATC; attendees receive clarifications and must align with site-specific requirements. Ensure attendance and document readiness for the meeting.
Who approves post-delivery quality for the Balrampur jail project
Approval rests with the Superintendent after quality check and inspection. Non-conformities may lead to bid rejection or contract penalties under the ATC terms.
What consumables are included in the lump-sum contract for this tender
Consumables are included in contract cost as part of the lump-sum scope; bidders should itemize included goods and ensure compatibility with wifi extension work and jail facility needs.