GEM

Hindustan Aeronautics Limited Defence Production Vendor Code Creation Tender HAL 2025

Bid Publish Date

01-Dec-2025, 8:12 am

Bid End Date

08-Jan-2026, 9:00 pm

Location

KORAPUT , ODISHA

Progress

Issue01-Dec-2025, 8:12 am
AwardPending
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Quantity

672

Category

088060243000MFG

Bid Type

Two Packet Bid

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) – Department of Defence Production. Procurement focus: Vendor code creation for supplier onboarding under HAL’s defence production framework. BOQ scope: 12 items listed, but specific quantities and units are not disclosed. Location: not specified in the tender metadata. Estimated value/EMD: Not provided. Key differentiator: Mandatory pre-bid documentation to establish vendor code, and adherence to GST guidelines with price considerations per GST applicability. Unique aspects: Centre-wide public procurement policy application and MSE purchase preference rules, with eligibility to match L-1 within defined margins if an MSE qualifies. Context: Tender appears to formalize supplier onboarding rather than classic equipment supply, emphasizing compliance and financial documentation.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender text.
  • Mandatory bidder documentation to prepare for vendor code creation includes: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • GST considerations: GST reimbursement will be at actuals or applicable rates (whichever is lower) up to the quoted GST percentage.
  • MSE Purchase Preference: If bidder is an MSE and the price is within L-1 + 15%, there is a 25% contract allocation to MSEs; bidder must be the manufacturer for goods or the service provider for services.
  • No equipment or service standards are specified; bidders should ensure readiness to comply with vendor code creation processes and related KYC.

Terms, Conditions & Eligibility

  • Documents for bid submission (Vendor Code Creation): PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
  • GST handling: Reimbursement as per actuals or applicable rates, capped to quoted GST percentage.
  • Purchase Preference: MSEs may receive up to 25% contract value if within L-1+margin; bidder must be manufacturer for goods or service provider for services.
  • GST and procurement compliance will be evaluated; no explicit EMD amount is stated in the tender fragment.
  • BOQ: 12 items listed; items show as N/A, indicating placeholder or on-page data not populated.
  • Ensure all submitted documents align with HAL vendor code creation requirements and Public Procurement Policy guidelines.

Key Specifications

    • Product/Service names: Vendor code creation onboarding for HAL defence procurement
    • Quantity/BOQ: 12 items listed but quantities/units are not disclosed
    • Estimated value/EMD: Not provided
    • Experience: Not specified
    • Standards/Certifications: Not specified in specifications section

Terms & Conditions

  • GST reimbursement to be determined by actuals or applicable rate, whichever is lower

  • MSE purchase preference: 25% contract value under L-1+ margin if criteria met

  • Mandatory vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

GST reimbursement rules apply; payment terms not detailed beyond GST handling

Delivery Schedule

No delivery timeline provided; procurement is vendor onboarding via vendor code creation

Penalties/Liquidated Damages

Not specified in available data

Bidder Eligibility

  • Manufacturer for goods or service provider status required to access MSE purchase preference

  • Must comply with Public Procurement Policy for Micro and Small Enterprises

  • Vendor must be willing to submit mandatory onboarding documents (PAN, GST, bank details)

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 088060243000MFG PLATE 56 pieces [email protected] 1,095
2 088060244000MFG PLATE 56 pieces [email protected] 1,095
3 088060245000MFG PLATE 56 pieces [email protected] 1,095
4 088060246000MFG PLATE 56 pieces [email protected] 1,095
5 088060086000MFG PLATE 56 pieces [email protected] 1,095
6 088060087000MFG PLATE 56 pieces [email protected] 1,095
7 088060088000MFG PLATE 56 pieces [email protected] 1,095
8 088060089000MFG PLATE 56 pieces [email protected] 1,095
9 088060171000MFG PLATE 56 pieces [email protected] 1,095
10 088060172000MFG PLATE 56 pieces [email protected] 1,095
11 088060173000MFG PLATE 56 pieces [email protected] 1,095
12 088060169000MFG PLATE 56 pieces [email protected] 1,095

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Any additional vendor on-boarding documents as per HAL procurement policy

Frequently Asked Questions

Key insights about ODISHA tender market

How to participate in HAL vendor code creation tender in defence production 2025

Bidders must submit PAN Card, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate with their bid. HAL applies GST reimbursement rules and offers MSE purchase preference if criteria are met. Ensure you meet supplier onboarding requirements and are prepared to provide manufacturer/service-provider status where applicable.

What documents are required for HAL on-boarding tender in defence sector

Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. These must accompany the bid for Vendor Code Creation. Ensure GST details are accurate and reflect current registration to avoid processing delays.

What is the MSE purchase preference in HAL procurement for 2025

MSEs may receive a contract share up to 25% of total value if pricing falls within L-1 + 15% margin as defined by policy. The bidder must be the manufacturer of the offered goods or the service provider for the service bid to qualify.

What are HAL’s GST reimbursement rules for vendor onboarding

GST reimbursement is allowed at actuals or the applicable rate, whichever is lower, restricted to the quoted GST %. Vendors should quote GST carefully and provide supporting GST invoices during onboarding.

What are the technical specifications for HAL vendor code creation tender

No product-specific technical specifications are listed in the available data. The focus is on onboarding compliance, with mandatory documents and adherence to GST and MSE policy rather than equipment specs.

When is the deadline for HAL vendor code submission in this tender

The tender data provided does not include explicit submission deadlines. Bidders should monitor HAL procurement portal updates and ensure all mandatory onboarding documents are ready for submission when a deadline is posted.

How does HAL handle supplier onboarding and EFT mandate submission

Submit a bank-certified EFT Mandate along with Cancelled Cheque to enable electronic payments. Onboarding also requires PAN and GSTIN; ensure bank details match the vendor record to prevent payment delays.

What is required to demonstrate eligibility for HAL procurement in 2025

Demonstrate eligibility via manufacturer or service-provider status, provide required onboarding documents (PAN, GSTIN, bank EFT mandate), and comply with GST policies. MSE preference may apply if criteria are met; ensure documentation aligns with Public Procurement Policy.

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