Uttar Pradesh Cooperative Sugar Factories Federation Limited Plate Type Heat Exchanger Repairs Tender Bareilly 2026
Bid Publish Date
03-Oct-2026, 4:36 pm
Bid End Date
13-Oct-2026, 5:00 pm
Location
Progress
Tender Overview
The procurement is issued by the Uttar Pradesh Cooperative Sugar Factories Federation Limited for REPAIRING, SERVICING, FITTING AND TRIAL TESTING OF PLATE TYPE HEAT EXCHANGER in Bareilly, Uttar Pradesh (243001). The scope targets plate-type heat exchangers with repair, servicing, fitting and trial testing activities, at an unspecified quantity and value. The tender emphasizes flexible procurement with a bidder’s ability to adapt to possible quantity changes, under a single contract framework. A unique differentiator is the explicit option to adjust orders by up to 25% during the contract and at placement, with delivery timings tied to the original delivery period. This tender requires bidders to align with the buyer’s extended delivery logic when exercising the option clause, ensuring compliance with the extended schedule.
Technical Specifications & Requirements
- Title scope: plate type heat exchanger repair/servicing/fitting/trial testing
- Location: Bareilly, Uttar Pradesh
- Category: Repairing, Servicing, Fitting and Trial Testing
- Quantity flexibility: up to 25% increase/decrease at contract placement and during currency
- Delivery timing rule: additional time = (Increase in quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- BOQ: No items listed; no explicit technical specs available beyond the general category
- Standards/quality references: Not specified; bidders should infer from equipment type and standard industry practices
- Documentation expectations: Follow ATC/Terms accompanying tender; view uploaded ATC for further specifics
- OEM/brand constraints: None specified in provided data
Terms, Conditions & Eligibility
- EMD: Not specified in provided data
- Delivery: Period linked to original delivery schedule; extended time rules apply per option clause
- Payment terms: Not detailed in available data; standard government procurement norms typically apply
- Quantity variation: Up to 25% during contract and currency
- Documents required for submission: Ensure GST, PAN, experience proofs, financials, EMD documentation, technical bid, OEM authorizations as applicable per ATC
- Penalties/LD: Not detailed in data; refer to ATC for specifics
- Warranty/AMC: Not specified
- Eligibility: Follow terms in Buyer Added ATC and any uploaded ATC document
Key Specifications
-
Product/service names: plate type heat exchanger repair, servicing, fitting, and trial testing
-
Estimated value / quantity: Not specified in data
-
EMD amount: Not provided in data
-
Category/type: Repairs and testing of heat exchangers
-
Delivery/installation requirements: Delivery period governed by original period; additional time per option clause
-
Experience/qualification: Not specified; refer to ATC for details
-
Quality/compliance: Not specified in data; assume standard industry practices
Terms & Conditions
-
Quantity variation allowed up to 25% at contract and during currency
-
Delivery period adjustments follow a defined formula with a 30-day minimum
-
EMD and precise payment terms are not specified in the tender data
Important Clauses
Option Clause on Quantity
Purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency at contracted rates
Delivery Time Adjustment
Additional delivery time = (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days
ATC Reference
Bidder must comply with Buyer Added Bid Specific ATC; an ATC document is uploaded for view
Bidder Eligibility
-
Compliance with ATC terms and conditions
-
Ability to perform plate type heat exchanger repairs and testing
-
Submission of required documents (GST, PAN, experience, financials, OEM authorizations) as per ATC
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
REPAIRING, SERVICING, FITTING AND TRIAL TESTING OF PLATE TYPE HEAT EXCHANGER AS PER MENTIONED DETAIL
Advisory Bank
Bank Of Baroda
ePBG Percentage
3%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Pincodes
243203
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narendra Mohan Srivastav | 243203,The Kisan Sahakari chini mill Semikhera, Bareilly (U.P) Pin Code -243203 GST NO-09AAAAK3453A1Z3 Contact no -+9186504 81688,7880888935 | Bareilly | Uttar Pradesh | 243203 | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9981406.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
13
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements (annual reports, etc.)
EMD documents (as applicable per ATC)
Technical bid documents
OEM authorizations (if required by ATC)
Other documents specified in Buyer Added Terms/ATC
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for plate heat exchanger repair in Bareilly UP 2026
Bidders should submit the ATC-specified documents, including GST, PAN, experience proofs, financial statements, and EMD where applicable. Ensure compliance with the option clause allowing up to 25% quantity variation and follow the delivery-time formula to avoid penalties. Review OEM requirements in the uploaded ATC.
What documents are required for UP heat exchanger tender submission
Required documents include GST registration certificate, PAN card, detailed experience certificates for similar repairs, financial statements for the last fiscal year, EMD proof, technical bid, and OEM authorizations if mandated by the ATC. Ensure all documents are valid and scannable.
What are the delivery time terms for plate exchanger servicing
Delivery timings follow the original delivery period with an option to extend if quantity changes occur. The extension is calculated as (Increase in quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Ensure adherence to the ATC's delivery schedule.
What is the scope of work for plate type heat exchanger in this tender
Scope includes repairing, servicing, fitting and performing trial testing on plate type heat exchangers. The exact equipment list is not given in the data; bidders should refer to the ATC uploaded with the tender for specific models and quantities.
What is the role of the option clause in this procurement
The buyer may adjust quantities up to 25% at contract placement and during the currency. Bidders must plan for potential variations and price changes remain at contracted rates. The clause also influences delivery scheduling under the extended period rules.
What standards or specifications apply to this heat exchanger service
No explicit standards are listed in the data. Bidders should rely on standard industrial practices for plate type heat exchanger repair and testing and check the uploaded ATC for any reference standards or OEM specs.
How will payments be arranged for this heat exchanger repair contract
The tender data does not specify payment terms. Bidders should await the ATC for payment milestones, potential advance or milestone payments, and payment timelines, and ensure compliance with required submission documents.
Where can I find the exact OEM and technical requirements
OEM authorizations and OEM-specific requirements, if any, are described in the uploaded ATC document. Bidders should download and review the ATC to confirm brand, model compatibility, and warranty/service support expectations.