Western Railway Printing and Photocopying Service Tender 2026 - Onsite Monochrome Photocopying, Paper Provided

Tender Overview

Organization: Western Railway (Indian Railways). Product/Service: onsite, monochrome photocopying with paper supplied by the buyer. Scope: photocopying services with potential quantity adjustments up to 25%; service delivery and installation terms to be finalized with contract. Location: location not disclosed; MM/R region office requirement implied. Estimated value and EMD are not disclosed in the tender text. The tender includes performance and availability conditions tied to past work. A key differentiator is the explicit 25% quantity/duration adjustment clause and mandatory proof of prior similar work. Unique terms emphasize GST-compliant invoicing and a regional service presence.

Technical Specifications & Requirements

• Service type: onsite photocopying in monochrome mode.
• Paper: to be provided by buyer; operator not included in basic scope.
• Delivery/coverage: contract scope allows up to 25% increase in quantity or duration with consent; for lumpsum service contracts, scope and value may increase by 25% with consent.
• Documentation: bidders must provide evidence of past performance for similar services with contracts meeting at least 35% of estimated cost over the last three years; documents may include contract copies, invoices with self-certification, execution certificates, or client-provided proof.
• Compliance: GST invoicing through GeM portal with GST scan and GST payment proof; office of service provider must be in MMR region.
• Financial health: bidders must not be under liquidation or bankruptcy.

Terms, Conditions & Eligibility

• 25% flexibility on quantity/duration at contract issue and during execution.
• Past performance proof for a similar service costing at least 35% of estimated cost within last three years.
• Service-provider office must be located in the MMR region; documentary evidence required.
• Invoices must be raised in the consignee name with their GSTIN; GST invoice scanned copy and GST portal payment screenshot to be uploaded on GeM.
• Financial standing: no liquidation, receivership, or bankruptcy; bidders must provide standard corporate documents.