Indian Army MSM Windows 11 Pro MS Office 2021 Antivirus Tender 2026 Department of Military Affairs

Tender Overview

The Indian Army under the Department of Military Affairs seeks licensing for MS Windows 11 Pro, MS Office 2021, and Antivirus software for a specified user base with a 3-year term. The scope includes Supply, Installation, Testing and Commissioning of the software suite. The tender emphasizes a flexible quantity approach via an option clause allowing up to 25% quantity variation during and after contract, with delivery timing tied to the original and extended delivery periods. Turnover evidence is required, with a three-year average turnover criterion and audited financials. Although exact quantities are not disclosed, the BOQ notes a zero-item allocation, indicating a focus on licensed software deployment rather than hardware. The buyer reserves rights to adjust quantities and impose delivery timelines accordingly.

Key differentiators include a clear mandatory documentation set (PAN, GSTIN, cancelled cheque, EFT mandate) and the requirement to demonstrate turnover compliance with audited statements or CA/Cost Accountant certificates. This tender targets software licensing for government users, with a delivery/installation lifecycle integrated into the contract. The absence of a BOQ implies a standardized roll-out approach for software packages under government procurement norms.

Technical Specifications & Requirements

• Product/Service: Licensing and deployment of MS Windows 11 Pro, MS Office 2021, and Antivirus (10-user) with a 3-year term.
• Scope: Supply, Installation, Testing and Commissioning (SITC) of software licenses; user base: 10 active users for antivirus scope; license terms to be aligned with government procurement practices.
• Delivery/Option Clause: Quantity may fluctuate by up to 25% during contract; extended delivery period governed by (Additional time formula) with a minimum of 30 days. Delivery starts from the last date of the original delivery order.
• Financials: Minimum average annual turnover requirement over the last three years; documentary evidence via audited balance sheets or CA/Cost Accountant certificate. No explicit EMD amount provided.
• Documents: PAN card, GSTIN, cancelled cheque, EFT mandate (certified by bank).

Terms, Conditions & Eligibility

• Turnover Criteria: Minimum average annual turnover in the last three years as per bid document; provide audited financials or CA/Cost Accountant certificate.
• Bid Documents: Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid; vendor code creation documents to be included.
• Scope of Supply: SITC of software licenses; no hardware items listed in BOQ.
• Delivery Terms: Option-based quantity variation up to 25%; delivery period linked to original delivery order and extended periods; minimum extension time is 30 days.
• Payment: No explicit terms provided in data; bidders should anticipate government payment norms.