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Northern Railway OBHS Services Tender Lucknow Uttar Pradesh 2025 – New Version 2.0 Cleanliness & Related Services with 25% Flexibility

Bid Publish Date

30-Dec-2025, 7:14 pm

Bid End Date

20-Jan-2026, 7:00 pm

EMD

₹9,19,630

Value

₹15,39,24,660

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue30-Dec-2025, 7:14 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • 25% tender quantity/duration flexibility at contract issue and post-issuance
  • • EMD options: Fixed Deposit Receipt (FDR) or Banker’s Cheque in favour of Sr. DFM/NR/LKO
  • • FDR/BC hard copy submission within 5 days of bid end/opening
  • • Salary/wage payments to staff by bidder prior to claiming from the Buyer with PF/ESIC documentation
  • • Mandatory truthfulness undertaking and insolvency/bankruptcy declarations (Appendix-5)

Categories 18

NON CLINICAL SERVICE VALVE PARTS AND ACCESSORIES CASHEW NUT COMPRESSOR VERTICAL COOLER CLEANING WORK COOLER SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE LINEN WINDOW OTHER SERVICE HOUSEKEEPING SERVICES INTERIOR ACCOMMODATION ATTENDANT HOSPITALITY RELATED SERVICES

Tender Overview

The opportunity is issued by the Northern Railway for comprehensive On-Board Housekeeping Services (OBHS) and related activities across multiple coach cleaning, interior/exterior maintenance and linen attendant duties under the Railways’ New Version 2.0 framework. The estimated contract value is ₹153,924,652.45 with an EMD of ₹919,630. Location: Lucknow, Uttar Pradesh 226001. Scope spans mechanized coach cleaning per coach, interior cleaning, garbage removal across multiple lines and coach attendant services. A key differentiator is the 25% flexibility in quantity or contract duration at issue/opening, with further adjustments allowed within 25% post-issuance. The package emphasizes compliance with Indian Railways GCC services and wage/ESIC/EPF mandates, ensuring staff welfare and statutory adherence. Unique aspects include FDR/Banker’s Cheque EMD options and strict submission of truthfulness undertakings as per Appendix requirements.

Technical Specifications & Requirements

  • Organization: Northern Railway (Indian Railways), Lucknow location.
  • Category: OBHS and Related Service for Railways (New Version 2.0) covering per-coach mechanized cleaning, interior cleaning, water/linen attendant duties, garbage removal across multiple zones.
  • Estimated Value: ₹153,924,652.45; EMD: ₹919,630.
  • EMD/Payment: EMD via FDR or Banker’s Cheque (in favour of Sr. DFM/NR/LKO); submission with bid and hardcopy within 5 days. Salaries/wages to staff to be paid by service provider first, with statutory PF/ESIC compliance.
  • Conditions: 2018 GCC applicability, mandatory truthfulness affidavit, insolvency/bankruptcy undertakings, minimum wage adherence, and Appendix-5 undertakings.
  • Delivery/Performance: Service delivery tied to railway guidelines; duration/quantity adjustments possible up to 25% at contract issue and post-issuance.
  • Documentation: Comprehensive submission including GST, PAN, experience, financials, EMD proof, and OEM authorizations (where applicable).

Terms, Conditions & Eligibility

  • EMD details: ₹919,630; multiple modes including FDR or Banker’s Cheque as specified.
  • Flexibility: Quantity/duration adjustments up to 25% at tender issue and post-issuance.
  • Staff payments: Salaries paid by bidder to staff before claiming from the buyer; provide PF/ESIC documentation.
  • Mandatory declarations: Truthfulness affidavit; insolvency/bankruptcy undertakings (last 5 years).
  • ** wage compliance**: Ensure minimum wages and statutory benefits; append Appendix-required undertakings.
  • Hard copy submission: EMD documents must be delivered within 5 days of bid end/opening date.
  • GCC applicability: Up-to-date Indian Railways GCC services 2018 referenced; ensure compliance.

Key Specifications

  • On-Board Housekeeping Services scope across multiple coach cleaning tasks

  • Interiors: cleaning, washing, linen distribution; exteriors and internal areas

  • Garbage removal across two washing lines, stabling lines, pits, catwalks, rooms and surrounding areas

  • Per-coach pricing and complete-coach mechanized service

  • Compliance with IS/IR guidelines and 2018 GCC services relevant to Indian Railways

Terms & Conditions

  • EMD ₹919,630; multiple EMD submission modes

  • 25% scope/quantity flexibility at award and post-award

  • Mandatory wage, PF/ESIC compliance and Appendix-5 affidavits

Important Clauses

Payment Terms

Salaries to staff paid by bidder first; claims payable with statutory documents; EMD submission via FDR/Banker’s Cheque

Delivery Schedule

Mechanized coach cleaning and OBHS activities to be delivered per coach; quantity/duration adjustments permissible up to 25%

Penalties/Liquidated Damages

Not explicitly defined; standard GCC-based penalties may apply for non-compliance per Railways norms

Bidder Eligibility

  • Minimum proof of experience in OBHS/related railway cleaning services

  • Demonstrated compliance with wage, PF/ESIC mandates and minimum wage payment

  • Financial stability via audited statements and ability to furnish EMD in specified modes

Past Similar Tenders (Historical Results)

5 found

OBHS and Related Service for Railways (New Version 2.0) - Coach Related Cleaning; External and Inte

Northern Railway

SAHARANPUR, UTTAR PRADESH

Posted: 11 May 2025
Closed: 14 May 2025
GEM

OBHS and Related Service for Railways (New Version 2.0) - Coach Related Cleaning; Internal; Toilet,

Northern Railway

AMBALA, HARYANA

Posted: 1 April 2025
Closed: 8 April 2025
GEM

OBHS and Related Service for Railways (New Version 2.0) - Coach Related Cleaning; Internal; Toilet,

Northern Railway

BATHINDA, PUNJAB

Posted: 22 May 2025
Closed: 26 May 2025
GEM

OBHS and Related Service for Railways (New Version 2.0) - Coach Related Cleaning; Internal; Coach F

Northern Railway

AMBALA, HARYANA

Posted: 10 September 2025
Closed: 13 September 2025
GEM

OBHS and Related Service for Railways (New Version 2.0) - Coach Related Cleaning; Internal; Door Ar

Northern Railway

BATHINDA, PUNJAB

Posted: 18 April 2025
Closed: 21 April 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for OBHS-related services

4

Financial statements (audited, where applicable)

5

EMD submission proof (FDR or BC)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

Appendix-5 truthfulness undertaking

9

Insolvency/bankruptcy declaration

10

Wage compliance documentation (minimum wages, EPF/ESIC proofs)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the OBHS tender in Lucknow 2025 for Northern Railway?

Bidders must meet eligibility criteria including prior OBHS experience, provide GST, PAN, audited financials, EMD via FDR/Banker’s Cheque, and mandatory affidavits (Appendix-5). Submit technical and financial bids with OEM authorizations where required; ensure wage compliance and ESIC/PF documentation, and deliver hard copies within 5 days of bid end date.

What documents are required for the Northern Railway OBHS procurement in Lucknow?

Required documents include GST registration, PAN, experience certificates for OBHS, financial statements, EMD proof (FDR or BC), technical bid, OEM authorizations, truthfulness undertaking, insolvency declaration, and wage compliance proofs (PF/ESIC). Hard copies of EMD must reach within 5 days post bid end date.

What are the key technical specifications for OBHS in this tender?

The tender covers mechanized coach cleaning per coach, interior cleaning, garbage removal across coaching complexes, linen attendants, and associated cleaning of toilets, berths, windows, and floors. Exact standards are aligned with Indian Railways GCC 2018 guidelines and New Version 2.0 scope; no explicit IS/ISO numbers provided.

What is the EMD amount and acceptable formats for this NR/LKO tender?

EMD is ₹919,630. Acceptable formats include Fixed Deposit Receipt (FDR) or Banker’s Cheque in favor of Sr. DFM/NR/LKO. The scanned proof must accompany the bid, with the hardcopy delivered within 5 days after bid end/opening.

What is the contract quantity flexibility for the Northern Railway OBHS contract?

The contract permits up to 25% increase or decrease in contract quantity or duration at the time of issue and through post-issuance adjustments. Bidders must agree to revised quantities or durations as issued.

What wage and statutory compliance are required for OBHS staff?

Bidders must pay minimum wages to deployed personnel, and provide PF/ESIC documentation. Salaries are paid by the service provider upfront, with claims to the Buyer supported by statutory payroll records and bank statements.

What is the location and estimated value for the Lucknow OBHS contract?

Location is Lucknow, Uttar Pradesh (226001). The estimated contract value is ₹153,924,652.45 with an EMD of ₹919,630; scope includes multiple OBHS services across coach cleaning, interiors, linen distribution, and garbage removal.

Are there mandatory affidavits and insolvency declarations for this bid?

Yes. Bidders must submit a truthfulness/correctness undertaking (Appendix-M) and an insolvency/bankruptcy declaration covering the last five years, in addition to other Appendix-based affidavits, to participate in the bidding process.