Prisons Administration And Reforms Department Uttar Pradesh Plastic Ice Box (V2) Tender Hardoi 2026
Bid Publish Date
21-Sep-2026, 7:38 pm
Bid End Date
01-Oct-2026, 8:00 pm
Location
Progress
Tender Overview
The Prisons Administration And Reforms Department, Uttar Pradesh, seeks a Plastic Ice Box (V2) procurement for Hardoi, Uttar Pradesh (241001). The project scope involves supply of plastic ice boxes under the Q3 category, with bid conditions including a potential quantity adjustment of up to 25% during contract and during currency. The tender emphasizes supplier compliance with pre-bid meeting, quality checks, and post-inspection approval by the Superintendent. No explicit estimated value or start/end dates are provided in the tender data. The inclusion of an EFT mandate and an integrity pact indicates strict financial and ethical controls for bidders. The purchasing authority aims to standardize cold-chain containers for prison-related logistics and has mandated sample submission prior to bid review. Unique terms center on option-based delivery time adjustments and rigorous document uploads to support financial and technical credibility.
Technical Specifications & Requirements
- Product: Plastic Ice Box (V2); no technical specs listed in the provided data.
- Documentation requirements include: EFT mandate, Integrity Pact, undertaking on financial standing, and copies of GST, PAN, Aadhar, ITR, and last 3 years’ balance sheets.
- Evidence of technical credentials must cover experience certificates for at least the last 3 years of successful supply to any jail in Uttar Pradesh.
- Pre-bid meeting is mandatory; sample of all items must be submitted and approved prior to bid evaluation.
- Quality check and inspection by the Superintendent determine post-delivery eligibility.
Terms, Conditions & Eligibility
- Quantity flexibility: up to 25% increase or decrease at contract award and during currency.
- Documents to upload: GST, PAN, Aadhar, ITR, Balance sheet (last 3 years), experience certificates for UP jail supply, EFT mandate, integrity pact, signed self-certified documents.
- All documents must be signed and stamped; non-compliance risks bid rejection. Pre-bid meeting is mandatory, and supplier selection rests on post-Quality Check approval by the Superintendent. Bid acceptance is contingent on adherence to ATC terms. The bid requires submission of item samples for pre-approval.
Terms & Conditions
-
EMD amount not disclosed in the provided tender data and must be clarified before bid submission.
-
25% quantity variation allowed during contract; delivery timing adjusts proportionally with a minimum 30 days.
-
Mandatory pre-bid meeting; EFT mandate, integrity pact, and financial/technical credential documents required.
Important Clauses
Delivery & Quantity Adjustment
Option to increase/decrease quantity up to 25% at placement and during contract, with delivery period adjusted using (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days.
Payment Terms
EFT mandate required; payment terms not stated in data and to be clarified during final quote and contract.
Quality & Inspection
Post-Quality Check and Superintendent approval govern eligibility for delivery; samples must be submitted and approved prior to bid evaluation.
Bidder Eligibility
-
Experience certificates for last 3 years proving successful supply to any jail in Uttar Pradesh
-
GST registration, PAN, Aadhar; ITR and Balance sheet for last 3 years
-
Signed Integrity Pact and EFT mandate; undertaking on financial standing and no bankruptcy
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GAURAVI MULTI TRADE CORP Under PMA | Make : NA Model : na | 01-10-2026 18:01:32 | |
| 2 | JAI MAA VAISHNO ENTERPRISES Under PMA | Make : NA Model : na | 30-09-2026 22:22:16 | |
| 3 | M/s AANAND ENTERPRISES Under PMA | Make : NA Model : na | 30-09-2026 22:01:24 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/s AANAND ENTERPRISES Under PMA | Item Categories : Plastic Ice Box (V2) | |
| L2 | JAI MAA VAISHNO ENTERPRISES Under PMA | Item Categories : Plastic Ice Box (V2) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Plastic Ice Box (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Hardoi
Delivery Pincodes
241001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Kumar Singh | 241001,DISTRICT JAIL HARDOI | Hardoi | Uttar Pradesh | 241001 | 10 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9925874.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
Experience Criteria
Past Performance
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Plastic Ice Box tender in Hardoi UP 2026?
Bidders must submit GST, PAN, Aadhar, ITR, last 3 years balance sheets, and experience certificates for UP jail supply. Include EFT mandate, signed integrity pact, and financial standing undertaking. A mandatory pre-bid meeting is required to participate. Sample items must be approved before bid submission.
What documents are required for UP Prisons plastic box bid?
Required documents include GST certificate, PAN, Aadhar, ITR and three-year balance sheets, experience certificates for UP jail supplies, EFT mandate, integrity pact, and self-certified copies. All documents must be signed, stamped, and uploaded with the bid.
What is the quantity adjustment clause for this tender?
The Purchaser may increase or decrease quantity up to 25% of bid quantity at contract award and during currency, with delivery time adjusted by a formula and a minimum of 30 days in extended periods.
When is pre-bid meeting mandatory for this UP ice box tender?
Pre-bid meeting is mandatory for all bidders; attendance is required to access final bid documents, clarify terms, and ensure understanding of EFT and integrity pact requirements before submission.
What are the inspection requirements before delivery for UP jail ice boxes?
Post-Quality Check by the Superintendent determines delivery eligibility. Bidders must provide item samples for approval prior to bid evaluation; failure to comply may lead to bid rejection.
What standards or certifications are required for the Plastic Ice Box?
The tender data does not specify specific standards; bidders should prepare for standard UP government procurement compliance, with IS-related or material safety certifications to be clarified in the final ATC and during pre-bid.
What is the payment framework for the UP prison ice box supply contract?
The tender requires an EFT mandate; however, exact payment terms (milestones, advance) are not disclosed here and will be defined in the contract following bid evaluation and ATC confirmation.
How to demonstrate experience for UP jail supply in this bid?
Submit experience certificates for at least the last 3 years demonstrating successful supply of items to any jail in Uttar Pradesh, with proper sign-off and stamping on all documents.