Himachal Pradesh Horticulture Department Fermentor Design Tender Shimla 2025
Bid Publish Date
27-Dec-2025, 12:30 pm
Bid End Date
09-Jan-2026, 5:00 pm
Value
₹2,50,000
Location
Progress
Tender Overview
The Himachal Pradesh Horticulture Department in Shimla invites bids for the design and supply of a fermentation system (Fermentor) with integrated control features. Estimated value is ₹250,000, and the scope includes supply, installation, testing, commissioning, operator training, and obtaining any statutory clearances if needed. The project emphasizes a complete turnkey delivery from design to on-site commissioning, with a focus on service accessibility and post-warranty support through dedicated channels. The award favors bidders offering robust after-sales service and long-term spare parts availability, including a 7-year post-warranty support obligation. Location: Shimla, HP. Distinguishing factors include a comprehensive warranty regime and a defined service SLA.
Technical Specifications & Requirements
- Design features to be included: Control Panel Display, Fermenter vessel material, Heating Arrangement, Temperature control, pH controller, Agitator
- Dimensional indicators: Side Neck in Fermentor vessel; Minimum Culture volume (in ML); Maximum Culture volume (in ML); Overall Weight (in Kg)
- Electrical & power: Power Consumption (specifications to be provided during final design)
- Warranty: Warranty terms to be defined with bidder; after-warranty service obligations apply
- Scope requires: Supply, Installation, Testing, Commissioning of the Goods, and Training of operators; statutory clearances if any
- Spare parts commitment: availability for at least 7 years post-warranty and after-sales service at reasonable price
Terms & Eligibility
- Warranty SLA: Service/rectification within 10 days of defect notification; weekly penalty 0.5% of unit price; cumulative penalty capped at 10% of contract value; potential alternate-source remediation at seller cost with PBG forfeiture
- Service support: Dedicated toll-free/24x7 service support must be provided by bidder or OEM
- Scope of supply: Bid price must cover supply, installation, testing, commissioning, operator training, and any required statutory clearances
- Document readiness: Undertaking to maintain spare parts for 7 years post-warranty and provide after-sales service at reasonable price
Key Specifications
-
Fermentor design with Control Panel Display
-
Fermenter vessel material specified in design (to be provided during final design)
-
Integrated Heating Arrangement and Temperature control
-
Included pH controller and Agitator
-
Dimensional scope includes Side Neck, Minimum/Maximum Culture Volume (ML), and Overall Weight (Kg)
-
Electrical spec includes Power Consumption
-
Warranty framework as per terms; post-warranty parts availability for 7 years
Terms & Conditions
-
10-day service/rectification SLA for warranty defects with 0.5% weekly penalty
-
Penalty cap at 10% of total contract value and possible PBG forfeiture
-
Dedicated toll-free service support must be provided by bidder or OEM
-
Scope includes supply, installation, testing, commissioning, operator training, and potential statutory clearances
-
Spare parts availability for 7 years after warranty; after-sales service at reasonable price
Important Clauses
Payment Terms
Not explicitly stated in data; project requires penalties linked to warranty service delays and possible deductions from PBG; final terms to be defined in contract
Delivery Schedule
Delivery, installation, testing, and commissioning must align with project timelines; timely on-site service implied by 10-day defect rectification SLA
Penalties/Liquidated Damages
0.5% of unit price per week for delay in warranty service; cumulative 10% cap; alternate sourcing at seller cost with PBG forfeiture
Bidder Eligibility
-
Experience in design or supply of fermentation equipment or bioprocess vessels
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Capability to provide 7-year post-warranty spare parts and 7-year after-sales service
-
Demonstrated existence of dedicated service/support channels (toll-free number)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
4
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fermentor (Q4)
Authority Records
BID & GeM Expert Consultancy
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Documents 3
GeM-Bidding-8765058.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
09-Jan-2026, 11:30 am
Opening Date
09-Jan-2026, 12:00 pm
Required Documents
GST registration certificate
PAN card
Experience certificates for similar fermentation equipment projects
Financial statements / turnover evidence
EMD/Security deposit documentation (as applicable by buyer terms)
Technical bid documents demonstrating design capability
OEM authorizations or manufacturer credentials
Any prior service/support certifications for fermentation equipment
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| DESIGN | Control Panel Display | Digital |
| DESIGN | Fermenter vessel material | Glass |
| DESIGN | Heating Arrangement | Electric heating finger, Electric jacket |
| DESIGN | Temperature control | Mechanical, Electronic |
| DESIGN | pH controller provided | No, Yes Or higher |
| DESIGN | Agitator Provided | Yes Or higher |
| DIMENSION | Side Neck in Fermentor vessel | 3, 4, 5, 6, 7, 8, 9, 10 |
| DIMENSION | Minimum Culture volume in Fermenter vessel ( in ML ) | 35.0 - 35.0 Or lower |
| DIMENSION | Maximum Culture volume in Fermenter vessel ( in ML ) | 2250.0 - 60000.0 Or higher |
| DIMENSION | Overall Weight ( in Kg ) | 1 - 100 |
| POWER SUPPLY | Power Consumption | 50 - 10000 |
| WARRANTY | Warranty | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the fermentation design tender in Shimla Himachal Pradesh 2025
Bid submission requires GST, PAN, experience certificates, financial statements, and OEM authorization. The scope includes supply, installation, testing, commissioning, and operator training. Ensure spare parts commitment for 7 years post-warranty and a toll-free service line. Final terms will be issued in the contract; verify warranty SLA and PBG conditions.
What documents are required for the fermentation equipment tender in Shimla
Submit GST certificate, PAN card, experience certificates for fermentation projects, financial statements showing turnover, EMD documentation, technical bid detailing control panel, pH controller, and agitator. Include OEM authorization if not the manufacturer and any service certifications to prove after-sales capability.
What are the technical specifications for the fermentor in this HP tender
The tender requires a design featuring Control Panel Display, Fermenter vessel material, Heating Arrangement, Temperature control, pH controller, and Agitator. Dimensional scope includes Side Neck, Minimum/Maximum Culture Volume (ML), and Overall Weight. Power Consumption is to be determined in final design; warranty terms apply post-installation.
When is the delivery and commissioning expected for the Shimla project
Delivery, installation, testing, and commissioning are expected to follow the project plan aligned with site readiness. The warranty service SLA mandates a 10-day rectification window from defect notification. Ensure a robust service setup with toll-free support and clear installation milestones in the contract.
What are the warranty and penalty terms for defect rectification
Defects must be rectified within 10 days of notification. A penalty of 0.5% of unit price applies weekly for delays, up to a 10% contract value cap. Afterward, the buyer may obtain service from alternate sources at the seller's cost; PBG may be forfeited.
What post-warranty support is required for this fermentation equipment
Bidders must guarantee spare parts availability for at least 7 years after warranty expiration and provide after-sales service at a reasonable price. A dedicated service channel must be provided (toll-free or equivalent) for ongoing maintenance and support.
What is the estimated value and scope of supply for this tender
Estimated value is ₹250,000. The scope includes supply, installation, testing, commissioning, operator training, and any statutory clearances. The contract expects a turnkey delivery with post-sale service commitments and potential warranty-based penalties as specified in the payer terms.