Banglarmukh West Bengal Government All in One PC procurement 5-year OEM warranty ISO 9001/14001 50001 2026
Bid Publish Date
08-Sep-2026, 6:11 pm
Bid End Date
18-Sep-2026, 8:00 pm
Value
₹3,40,000
Location
Progress
Tender Overview
Banglarmukh - Official Portal Of West Bengal Government invites bids for an All in One PC (V2) (Q2) in BARDHAMAN, WEST BENGAL 713101 with an estimated value of ₹340,000. The contract envisions a uniform OEM branding across CPU, monitor, wired keyboard, and mouse, and requires OEM authorization with bid number clearly stated. A 5-year comprehensive on-site warranty from installation, certification for malicious code absence, and a set of internationally recognized standards (FCC, CE, RoHS, UL, EPEAT, Energy Star, TCO, MIL STD 810H) are mandated. The buyer reserves a ±25% quantity variation and a flexible delivery window with minimum 30 days additional time, calculated per the option clause. This procurement emphasizes only OEM-branded components from a single OEM supply chain and strict compliance with environmental and energy standards.
Technical Specifications & Requirements
- Product: All in One PC with expandable storage up to 2 TB HDD and 2 TB NVMe SSD (2 M.2 slots); CPU storage expansion; up to 6 USB ports (5 USB 10 Gbps); 3 M.2 slots.
- Memory/Storage: Expandability to 2 TB HDD and up to 2 TB NVMe SSD via M.2 slots.
- Connectivity & Peripherals: Integrated 5 MP RGB webcam with IR sensor and dual microphones; chassis cable lock compatibility.
- Power & Certification: 230-280 W power supply with ≥90% efficiency; hardware endpoint security TPM 2.0; certifications including FCC, CE, RoHS, UL, EPEAT, Energy Star, TCO, MIL STD 810H; ISO 9001, 14001, 20001, 45001, 50001 for OEM.
- Warranty & Security: 5-year on-site warranty from installation; Malicious Code Certificate from OEM on OEM letterhead; uniform branding across components.
- Delivery & Documentation: OEM Authorization Certificate (MAF) ink-signed and stamped; declaration of 5-year warranty on OEM letterhead; brand-uniform components with OEM logo on all items.
Terms, Conditions & Eligibility
- EMD/Financials: Not specified in the document; bidders should prepare standard tender financials and compliance documents.
- Delivery Window: Delivery period starts after the last date of the original order; option clause may extend delivery period with a minimum of 30 days.
- Payment Terms: Not explicitly stated; bidders should align with standard government procurement payment norms and contract terms.
- Documents Required: OEM Authorization Certificate (MAF); OEM branding declaration; 5-year on-site warranty declaration; Malicious Code Certificate; proof of OEM logo consistency across components.
- Warranty: 5-year comprehensive on-site warranty from installation; declaration on OEM letterhead with bid number and date.
- Compliance: All items must be from a single OEM; uniform branding; adhere to listed standards and certifications.
Key Specifications
-
Product: All in One PC with expandable storage up to 2 TB HDD and 2 TB NVMe SSD (2 M.2 slots)
-
USB: Up to 6 USB ports (5 USB 10 Gbps)
-
Webcam: Integrated 5 MP RGB with IR sensor and dual microphone
-
Security: TPM 2.0, Intrusion sensor, chassis cable lock support
-
Standards: FCC, CE, RoHS, UL, EPEAT, Energy Star, TCO, MIL STD 810H; ISO 9001, 14001, 20001, 45001, 50001
-
Warranty: 5-year comprehensive on-site warranty from installation
-
OEM terms: OEM Authorization Certificate (MAF); uniform branding across all components
Terms & Conditions
-
Quantity variation up to ±25% at contract finalization and during currency at contracted rates
-
Delivery period to commence from last date of original delivery order; extended time based on option clause, minimum 30 days
-
Uniform OEM branding across CPU, monitor, keyboard, and mouse; single OEM logo on all components
Important Clauses
Payment Terms
Not explicitly specified; bidders to align with standard government payment terms and contract conditions
Delivery Schedule
Delivery period begins after the last date of original delivery order; option clause allows up to 25% quantity variation and extended delivery time with a minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms; bidders should seek standard LD provisions in contract
Bidder Eligibility
-
OEM must authorize bid via MAO/MAF with inked signature and date
-
Uniform branding requirement across CPU, monitor, keyboard, and mouse
-
5-year on-site warranty commitment on OEM letterhead
-
Malicious code absence certification from OEM
-
Compliance with listed international standards and ISO certifications
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AOMSA PRODUCTION PRIVATE LIMITED Under PMA | Make : AOMSA Model : AOM 300 | 14-09-2026 13:26:15 | |
| 2 | CHOWDHURY ENTERPRISE Under PMA | Make : hp Model : HP 440 G9 AIO i3 12100 Win11P 165121 wifi 23.8" Wi | 17-09-2026 22:39:46 | |
| 3 | IRIS SYSTEMS Under PMA | Make : hp Model : HP 440 G9 AIO i3 12100 DOS 85121 23.8" | 16-09-2026 17:53:12 | |
| 4 | M/S AARYA ENTERPRISES Under PMA | Make : AOMSA Model : AOM 300 | 14-09-2026 14:10:22 | |
| 5 | NAGENDRA LAL & SONS Under PMA | Make : acer Model : Veriton VZ4714GT | 14-09-2026 14:33:06 | |
| 6 | NEOS FACILITY MANAGEMENT PRIVATE LIMITED Under PMA | Make : hp Model : HP ProOne 440 G9 | 18-09-2026 14:44:08 | |
| 7 | PINEAPPLE TECHNOLOGIES PRIVATE LIMITED Under PMA | Make : CYNIX Model : CYNIX GenX iX2300 All in One Desktop | 17-09-2026 15:09:49 | |
| 8 | RGS INFOTECH Under PMA | Make : S Devloop Model : SDAIO2224 | 17-09-2026 16:02:08 | |
| 9 | SMARTGEN SYSTEMS Under PMA | Make : hp Model : HP 440 G9 AIO i3 12100 Win11P 165121 wifi 23.8" Wi | 17-09-2026 19:38:47 | |
| 10 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : Veriton Z4694G | 18-09-2026 15:21:16 | |
| 11 | TECH IT WORLD Under PMA | Make : hp Model : HP 440 G9 AIO i3 12100 Win11P 165121 wifi 23.8" Wi | 17-09-2026 17:16:25 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TECH IT WORLD Under PMA | Item Categories : All in One PC (V2) | |
| L2 | CHOWDHURY ENTERPRISE Under PMA | Item Categories : All in One PC (V2) | |
| L3 | SMARTGEN SYSTEMS Under PMA | Item Categories : All in One PC (V2) |
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
5
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Purba Bardhaman
Delivery Pincodes
713101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shyam Sundar Majumdar | 713101,Court compound, Kachari Road, Purba Bardhaman. | Purba Bardhaman | West Bengal | 713101 | 4 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9853725.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
OEM Authorization Certificate (MAF) ink-signed and stamped with bid number and date
Declaration of 5-year on-site warranty on OEM letterhead (with bid number and date)
Uniform OEM branding declaration: CPU, Monitor, Keyboard, Mouse from same OEM with OEM logo on all components
Malicious Code Certificate on OEM letterhead
Proof of OEM compliance with listed standards (FCC, CE, RoHS, UL, EPEAT, Energy Star, TCO, MIL STD 810H)
Demonstration of ISO certifications: ISO 9001, 14001, 20001, 45001, 50001 (for OEM)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the All in One PC tender in Bardhaman West Bengal 2026
Bidders must submit an OEM Authorization Certificate (MAF) ink-signed and stamped with the bid number and date, a declaration of 5-year on-site warranty on OEM letterhead, and a Malicious Code Certificate. Ensure uniform branding across CPU, monitor, keyboard, and mouse and provide ISO certifications for the OEM.
What documents are required for PC procurement in West Bengal
Required documents include OEM Authorization Certificate (MAF), OEM branding declaration, 5-year on-site warranty declaration, Malicious Code Certificate, proof of compliance with FCC, CE, RoHS, UL, EPEAT, Energy Star, TCO, MIL STD 810H, and ISO certificates (9001/14001/20001/45001/50001).
What are the technical specifications for the All in One PC
Specifications specify expandable storage up to 2 TB HDD and 2 TB NVMe SSD (2 M.2 slots), up to 6 USB ports (5 at 10 Gbps), integrated 5 MP RGB webcam with IR and dual mics, TPM 2.0, intrusion sensor, and chassis lock support, with power supply 230-280 W.
What are the warranty requirements for the PC bid 2026
The OEM must provide a 5-year comprehensive on-site warranty from installation; the bidder must submit a warranty declaration on OEM letterhead clearly mentioning bid number and date.
Which standards and certifications must the OEM meet
OEMs must comply with FCC, CE, RoHS, UL, EPEAT, Energy Star, TCO, MIL STD 810H, and maintain ISO 9001, ISO 14001, ISO 20001, ISO 45001, ISO 50001 certifications for the OEM.
Is there a quantity variation allowed in this tender
Yes, quantity may vary up to ±25% at contract placement and during currency at contracted rates; additional time is calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.
What is the delivery timeline for the All in One PC
Delivery starts from the last date of the original delivery order; option clause may extend delivery by up to 25% with minimum 30 days additional time per calculation formula.
What branding requirements exist for PC components
Uniform OEM branding is mandatory; CPU, monitor, wired keyboard, and mouse must be from the same OEM with identical OEM logos on all components.