GEM

Press Information Bureau AV & Lighting Equipment Tender New Delhi 2025 - 200W/300W LED Lights, IPv6 Ready, 25% Quantity Option

Bid Publish Date

20-Nov-2025, 5:25 pm

Bid End Date

24-Dec-2025, 6:00 pm

EMD

₹6,82,000

Value

₹3,41,00,000

Location

NEW DELHI , DELHI

Latest Corrigendum Available

Progress

Issue20-Nov-2025, 5:25 pm
Corrigendum16-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

649

Category

Modular card based Digital Signal Processor

Bid Type

Two Packet Bid

Categories 59

LIGHTNING ARRESTER AD FILM ELECTRICAL SOLAR CELLS FALL PROTECTION LANYARD GLUCOSE MONITORS ARCHERY BOW STRINGS TRANSMITTER GL WIRE AUDIO CONFERENCING SYSTEM LOGO DESIGN POWER CABLE CABBING EQUIPMENTS EEG MACHINE NUTS SOLAR PHOTOVOLTAIC MODULE WIRING DUCTS CAMERA BOX WIRING ASSEMBLY WIRE FILTER RETAINERS SOUND SYSTEM AUDITORIUM LIGHT EMITTING DIODE RESISTOR SOLAR PV PROJECT CENTRAL PROCESSING UNIT DOPPLER MACHINE ELECTRONIC COMPONENTS AND SUPPLIES CARPENTERING SOLAR PHOTOVOLTAIC SYSTEM DISCRETE COMPONENTS XLPE CABLE GALVANIZED WIRE STEEL WIRE LIGHTENING PROTECTION DEVICE BARE CABLE LIGHTING SPEAKER RADAR AND SONAR SYSTEMS AND COMPONENTS BACTERIAL EXPRESSION VECTOR TRANSITION METALS CABLE MICROPROCESSORS GI WIRE AUDIO EQUIPMENT ELECTRICAL BOXES ELECTRICAL SUBSTATION CENTRE TABLE DIGITAL PODIUM PARTS OF GUNS ELECTRICAL PANEL PANEL POWER WIRE SUPPLY AUDIO VISUAL INSTRUMENT ELECTRONIC SIGNAL AUDIO VISUAL ACCESSORY

Tender Overview

Press Information Bureau (Ministry of Information and Broadcasting) seeks turnkey SITC of auditorium AV and lighting systems in New Delhi, Delhi. The scope includes 200W LED CCT tuneable Fresnel lights and 300W LED Profile Spot 19° lights with extensive DMX, control, and cabling infrastructure. Estimated contract value: ₹34,100,000; EMD ₹682,000. Deliverables cover installation, commissioning, and a 3-year on-site operator for AV system, lighting, and related components. A key differentiator is the integrated, field-ready solution spanning lighting, DMX control, and modular components with OEM-led implementation and training. Unique aspects include a comprehensive SITC package for a new auditorium setup with advanced control and IP readiness.

Technical Specifications & Requirements

  • itemized equipment list includes 200W LED CCT tuneable Fresnel light (with COB LED) and 300W LED Profile Spot (19°) with COB LED sources
  • mounting hardware: Aluminium O Type clamp 25mm M8 bolt and wing nut; GI wire dual safety chain; MS sheet electrical panel with 7 outgoing circuits
  • cabling: 350 meter FRLS copper 3 core cable; 2-way snap-fit metal power junction box; 1-way dimming junction boxes; DMX Loop Junction Box with DMX 5-pin XLR; DMX 5-pin termination with resistor; DMX Controller 12 faders (DMX 512) and DMX512 protocol
  • data/control: Opto-isolated RDM enabled DMX splitters, table-top microphone with 600mm gooseneck, digital mixing console; large-format display, PTZ camera with AI analytics; live switcher with SDI inputs; extensive HDMI/SDI/video distribution chain
  • network and safety: Table top Native IP-based equipment readiness (IPv6) and copper bare earthing, as part of the internal cable trays
  • OEM/installation: installation and testing by OEM or OEM-certified resource; Data Sheet must be uploaded; Malicious Code certificate required; 3-year operator support included

Terms, Conditions & Eligibility

  • EMD: ₹682,000; payment and submission terms aligned with government procurement norms
  • Delivery & variation: purchase may extend up to 25% of bid quantity; delivery period calculated per option clause with minimum 30 days
  • GST: bidder to assess applicable GST; reimbursement as per actuals up to quoted %
  • Data Sheet: mandatory upload of product data sheets for technical verification
  • IPv6 readiness: IT equipment must be IPv6 ready
  • Malicious code certificate: mandatory attestation that hardware/software is free from embedded malicious code
  • Installation: performed by OEM or OEM-certified resource; SITC of auditorium including AV, lighting, and related systems for 3 years of operator service
  • Data sheet alignment and non-obsolete product requirement with at least 5 years residual market life
  • All terms and conditions to be strictly complied with for bid evaluation

Key Specifications

  • 200W LED CCT tuneable Fresnel light with COB LED source

  • 300W LED Profile Spot 19 degree with COB LED source

  • Aluminium O Type clamp for 25mm M8 bolt

  • GI wire safety chain (dual, twisted)

  • MS sheet electrical panel with 7 outgoing circuits

  • Total max rating 10A, 250V AC

  • 350 meter FRLS copper 3 core cable

  • DMX 5-pin XLR, DMX loop junction box, 1-way and 1-out junction boxes

  • DMX controller 12 faders, DMX512 protocol, opto-isolated RDM enabled splitter

  • Table top microphone with 600mm gooseneck (supercardioid lobar)

  • Digital Mixing Console, iPad control, modular DSP, 2-way high power loudspeakers

  • PTZ auto-framing camera with AI analytics, live switcher with 3G-SDI inputs

  • HDMI/SDI distribution: HDMI distributor, transmitter, receiver, 8x8 HDMI switcher

  • Central controller with touch panel, SDI cables/connectors, modular cabling

  • SITC of auditorium with 3-year operator support

Bidder Eligibility

  • Not in liquidation or similar proceedings; valid undertaking required

  • Offer only non-obsolete products with minimum 5 years residual life

  • Demonstrable experience in SITC of AV and lighting systems for auditoriums

  • Compliance with IPv6 readiness, data sheet submission, and malware certificate

  • OEM authorization or OEM-certified resourcing for installation

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Bill of Quantities (BOQ) 36 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 200W LED CCT Tuneable Fresnel Light having COB LED source As per specifications 10 pieces asooas1 60
2 300W LED Profile Spot 19 Degree Light having COB LED source As per specifications 2 pieces asooas1 60
3 Aluminium O Type clamp provided with fixture mounting 25mm M8 bolt and wing nut As per specifications 12 pieces asooas1 60
4 Dual safety Chain made of GI wire Bundled and twisted together As per specifications 12 pieces asooas1 60
5 MS sheet Electrical panel with 7 outgoing circuits As per specifications 1 pieces asooas1 60
6 High quality power junction box having total Max Rating 10A, 250V A.C with 350meter FRLS copper 3 core cable As per specifications 7 pieces asooas1 60
7 Metal Power junction box 2 way Snap fit As per specifications 1 pieces asooas1 60
8 High quality Dimming In junction box 1 way As per specifications 1 pieces asooas1 60
9 High quality Dimming Out junction box 1 way As per specifications 4 pieces asooas1 60
10 DmX Loop Junction Box having 1 No. of DmX 5 Pin XLR As per specifications 1 pieces asooas1 60
11 Internal Earthing System with copper bare conductors all along the cable trays As per specifications 1 pieces asooas1 60
12 Black Powder coated cable trays As per specifications 30 pieces asooas1 60
13 DmX Male Female Connectors 5 Pin with rubber sheath protection with 300 meter cable As per specifications 10 pieces asooas1 60
14 DmX Male Termination Connector 5 Pin with resistor for signal defaming As per specifications 8 pieces asooas1 60
15 DmXController 12 Faders with DmX 512 protocol As per specifications 1 pieces asooas1 60
16 Opto isolated RDM enabled DmX splitter unit As per specifications 1 pieces asooas1 60
17 Table top Microphone with 600mm Gooseneck Microphone, Supercardoid lobar As per specifications 12 pieces asooas1 60
18 Digital Mixing Console and iPad Control As per specifications 1 pieces asooas1 60
19 Modular card based Digital Signal Processor As per specifications 1 pieces asooas1 60
20 2-Way high power loudspeaker As per specifications 4 pieces asooas1 60
21 PTZ Auto Framing Camera with AI Analytics As per specifications 2 pieces asooas1 60
22 live switcher with 4 standards converted 3G-SDI inputs, 2D DVE As per specifications 1 pieces asooas1 60
23 SDI to USB for media converter As per specifications 1 pieces asooas1 60
24 Large Format Display FullHD As per specifications 2 pieces asooas1 60
25 Camera Preview full HD LED Screen As per specifications 1 pieces asooas1 60
26 Motorized retractable MIC and Monitor As per specifications 8 pieces asooas1 60
27 one eighth HDMI distributor As per specifications 1 pieces asooas1 60
28 HDMI transmitter and receiver As per specifications 3 pieces asooas1 60
29 8 by 8 HDMI swticher As per specifications 1 pieces asooas1 60
30 SDI CABLE AND CONNERCTOR As per specifications 500 meter asooas1 60
31 Central Controller with touch panel As per specifications 1 pieces asooas1 60
32 Digital Interactive Podium As per specifications 2 pieces asooas1 60
33 PHONOCONNECTORS As per specifications 1 lumpsum asooas1 60
34 Dismentling of existing cables and connectors As per specifications 1 lumpsum asooas1 60
35 Complete SITC of Auditorium Complete SITC of audio, video and lighting setup for Auditorium 1 lumpsum asooas1 60
36 System Operator for AV system, Lighting etc for 3 Years, 3 operator System Operator for AV system, Lighting etc for 3 Years, 3 operator 3 years asooas1 1,095

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant AV/lighting SITC projects)

4

Financial statements (as required by bidder’s policy)

5

EMD/Security deposit submission proof

6

Technical data sheets for offered equipment

7

OEM authorization/authorization letters (OEM-certified resources)

8

Malicious code certificate (as per buyer terms)

9

Proof of IPv6 readiness (where applicable)

10

Installation, commissioning, testing, training plan (OEM or OEM-certified resource)

Corrigendum Updates

4 Updates
#1

Update

16-Dec-2025
#2

Update

16-Dec-2025

Extended Deadline

24-Dec-2025, 6:00 pm

Opening Date

24-Dec-2025, 6:30 pm

#3

Update

08-Dec-2025
#4

Update

08-Dec-2025

Extended Deadline

17-Dec-2025, 6:00 pm

Opening Date

17-Dec-2025, 6:30 pm

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for PIB AV lighting tender in New Delhi 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹682,000, data sheets, OEM authorizations, and Malicious Code certificate. Ensure IPv6 readiness and installation by OEM-certified personnel. Delivery terms allow up to 25% quantity variation with minimum 30 days extra time; provide a detailed installation plan and training schedule.

What documents are required for PIB auditorium AV bid in Delhi

Required documents include GST certificate, PAN, experience certificates for similar SITC projects, financial statements, EMD proof, technical data sheets, OEM authorization, Malicious Code certificate, IPv6 readiness proof, and installation/commissioning plan. Ensure data sheets match product specs to avoid bid rejection.

What are the technical specifications for PIB LED lights tender

The tender specifies 200W LED CCT tuneable Fresnel lights and 300W LED Profile Spot (19°) with COB LED sources. Include mounting hardware (Aluminium clamps), GI safety chain, FRLS copper cables (350 m), 7-outlet MS electrical panel, DMX 5-pin XLR, and DMX512 controller. Data sheets must reflect exact models and ratings.

When is the delivery window and option clause in PIB bid

Delivery can be extended up to 25% of bid quantity per option clause, with minimum 30 days extra time. Delivery starts from the last date of original delivery order; if extended, additions follow the extended period rules. Ensure a concrete delivery plan with contingencies.

What are the payment terms for PIB procurement of AV equipment

Payment terms align with government procurement norms; EMD credited ₹682,000. GST reimbursement follows actuals or quoted rate, whichever is lower. Ensure clarity on milestones for 30/60/90-day payments as per contract and ensure data sheet conformity for payment milestones.

What eligibility criteria are critical for PIB AV tender

Eligible bidders must avoid liquidation or bankruptcy, provide a 5+ year residual life for offered products, have relevant AV/SITC experience, comply with IPv6 readiness, supply OEM-authorized resources, and attach a Malicious Code certificate. Non-compliance risks bid rejection or disqualification.

What is the role of the OEM in installation for PIB project

Installation, commissioning, testing, and training must be carried out by the OEM or an OEM-certified resource. This ensures proper SITC of auditorium AV and lighting systems, adherence to data sheet parameters, and alignment with DMX control protocols and AI-enabled devices integrated in the system.

How to verify data sheets for PIB AV tender submissions

Upload complete data sheets that exactly match offered products; cross-check model numbers, wattage, DMX protocol, controller specs, and cabling details. Any mismatch can lead to rejection. Include BOM-level details for all 36 BOQ items and ensure IPv6 capability where specified.

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