Southern Railway Digital Motor Protection Relays Tender in Chennai, Tamil Nadu 2026 – Supply Contract
Bid Publish Date
12-Oct-2026, 12:13 pm
Bid End Date
22-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
The Southern Railway invites bids for the Digital Motor Protection Relays supply, with delivery to the Senior Section Engineer, Electrical, New Railway Hospital, Perambur, Chennai. The contract scope is limited to the supply of goods; the BOQ shows no items listed, and the quantity is subject to option, with a permissible 25% increase during contract execution. The purchaser requires a turnover declaration for three financial years and adherence to GST obligations. A 1-year warranty is specified, and GSTIN is 33AAAGM0289C1ZQ. This tender emphasizes compliant invoicing on the GeM portal and consolidated pricing under contracted rates.
Technical Specifications & Requirements
- Product: Digital Motor Protection Relays (scope limited to supply; installation not indicated)
- Delivery location: SEN Electrical, New Railway Hospital, Perambur, Southern Railway, Chennai
- Warranty: 1 year from delivery
- Financial/documents: Annual turnover declaration for 2023-24, 2024-25, 2025-26 to be uploaded with invoice; GSTIN: 33AAAGM0289C1ZQ; GST invoice uploaded on GeM
- Commercial terms: Option clause permits up to 25% quantity variation at contracted rates; extended delivery time formula applies with minimum 30 days
- Scope of supply: Only supply of goods; no explicit installation or commissioning
- Contact: Mobile provided for Perambur location; delivery schedule linked to original delivery order date
- Compliance: Suppliers must ensure GST compliance and accurate invoicing with GST portal confirmation
Terms, Conditions & Eligibility
- Warranty: 1 year for supplied relays
- EMD: Not disclosed in available terms; bidders must review GeM ATC for deposit details
- Delivery timeline: Delivery period starts from the last date of the original delivery order; option-driven extensions follow the specified formula
- Turnover evidence: Upload annual turnover declarations for three years (2023-24, 2024-25, 2025-26)
- GST compliance: GSTIN 33AAAGM0289C1ZQ; GST invoice with GST portal payment confirmation
- Delivery scope: Only supply of goods; no service or installation scope indicated
- Jurisdiction: Perambur, Chennai, with risk and performance expectations aligned to Southern Railway procurement norms
Key Specifications
-
Product/service names: Digital Motor Protection Relays
-
Quantity/scale: Not disclosed in BOQ; quantity variation up to 25% allowed
-
EMD/Estimated value: Not disclosed in available terms
-
Standards/certifications: Not explicitly specified in tender data
-
Delivery location: Senior Section Engineer, Electrical, New Railway Hospital, Perambur, Southern Railway, Chennai
-
Warranty: 1-year warranty on supplied units
-
Payment/ invoicing: GST-compliant invoicing on GeM with GST portal confirmation
-
Scope: Supply of goods only; no installation or commissioning specified
Terms & Conditions
-
Option Clause allows up to 25% quantity variation at contracted rates during and after initial execution
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GSTIN 33AAAGM0289C1ZQ; mandatory GST-compliant invoicing on GeM portal
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Delivery terms tied to last date of original delivery order with potential extension rules and 30-day minimum
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Turnover declarations for three years must accompany invoice submission
-
1-year warranty on delivered Digital Motor Protection Relays
Important Clauses
Delivery Schedule
Delivery period starts from the last date of the original delivery order; time extensions under option clause follow (Extended quantity/Original quantity) × Original delivery period, with a minimum of 30 days.
Payment Terms
Invoices must be GST-compliant on GeM; payment terms subject to GeM GST portal confirmation of GST payment.
Penalties/Liquidated Damages
Not explicitly detailed in provided data; bidders should review ATC for LD or penalty provisions related to delivery or warranty.
Bidder Eligibility
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Demonstrated ability to supply Digital Motor Protection Relays or similar protective relays to large government buyers
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GST registration and compliance with GeM invoicing requirements
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Three-year turnover declarations and financial stability evidenced by recent financial statements
Tender Data
Bid Details
Quantity
12
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Digital Motor Protection Relays (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600023
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sureshbabu Narayanasamy | 600023,OFFICE OF THE SENIOR SECTION ENGINEER ELECTRICAL NEW RAILWAY HOSPITAL SOUTHERN RAILWAY AYANAVARAM CHENNAI, Chennai, 600023 | Chennai | Tamil Nadu | 600023 | 12 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10018987.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
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Required Documents
GST registration certificate (GSTIN 33AAAGM0289C1ZQ) as proof of tax compliance
PAN card and company details for bidder identity
Annual turnover declarations for 2023-24, 2024-25, 2025-26 (three years)
Experience certificates demonstrating prior supply of Digital Motor Protection Relays or similar protective relays
Financial statements (audited or certified) for recent fiscal year(s)
OEM authorization or authorized distributor certificate (if applicable)
GST invoice samples or templates for GeM portal submission
Any other bidder compliance certificates as per GeM ATC
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for Southern Railway digital motor protection relays tender in Chennai 2026?
Bidders must submit GST registration, PAN, and three-year turnover declarations (2023-24 to 2025-26) along with the technical bid. Ensure GeM GST-compliant invoicing and provide OEM authorization if applicable. The scope is supply-only, with a 1-year warranty and a 25% quantity variation option.
What documents are required for supply of digital relays tender in Chennai?
Required documents include GST certificate, PAN, three-year turnover declarations, audited financial statements, vendor experience certificates for similar relay supplies, OEM authorization (if applicable), and GeM-compliant GST invoices with payment confirmations.
What is the warranty term for digital motor protection relays in this tender?
The tender specifies a 1-year warranty on all supplied digital motor protection relays. Vendors should ensure post-delivery support and replacement policy within the warranty period as per GeM terms.
What is the delivery location for the Southern Railway relay tender in Chennai?
Delivery is to the Senior Section Engineer, Electrical, New Railway Hospital, Perambur, Southern Railway, Chennai. Ensure packaging suitable for railways and on-time delivery as per original delivery order dates.
What is the quantity adjustment provision in this railway tender?
The purchaser may increase or decrease the quantity up to 25% of bid quantity at contracted rates during the contract, with extended delivery time computed as (Extended quantity / Original quantity) × Original delivery period, minimum 30 days.
What invoicing requirements are specified for GeM portal submissions?
Bidders must upload a scanned GST invoice and a GST portal payment confirmation screenshot on the GeM portal, ensuring alignment with the GSTIN 33AAAGM0289C1ZQ for Southern Railway.