GEM

Indian Army Prefab Storage Accommodation Tender Panchkula Haryana 2025

Posted

29 Oct 2025, 03:32 pm

Deadline

08 Nov 2025, 04:00 pm

EMD

₹20,000

Location

PANCHKULA , HARYANA

Progress

Issue29 Oct 2025, 03:32 pm
AwardPending
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Quantity

7837

Category

prefab storage accomaodation

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory OEM-only participation with local manufacturing facility
  • • Pre-delivery/manufacturing inspections required as per department policy
  • • Board of Officers approval and Garrison Engineer final binding decisions
  • • EMD of ₹20,000; no advance payment; payment post pre-audit
  • • Warranty clause: 1 year from installation; 120-day quotation validity
  • • Option clause allows ±25% quantity variation during contract term
  • • Delivery timeline calculations and extended time rules for option quantity

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad package including prefab storage accommodation, precast RCC foundations, TMT reinforcement, brick masonry, cement, structural steel, ACP sheets, UPVC joinery, ceiling and lighting, flooring, tiles, wiring and switches, and exterior/finishing works. Located in PANCHKULA, HARYANA (133301), the procurement covers multiple construction and interior fit-out elements with a single EMD of ₹20,000. The scope emphasizes on-site assembly and finishing components across a significant building envelope, leveraging a diverse mix of materials and finishes. A key differentiator is the wide breadth of interdependent trades under one contract, with quantity variation allowed up to 25% under the option clause. The award will rely on acceptance by the Board of Officers and final decision by the Garrison Engineer.

Technical Specifications & Requirements

– OEM eligibility with mandatory local manufacturing facility and on-site quality inspection prior to approval.
– Comprehensive list of components spans prefab/storage, precast foundation, TMT reinforcement, masonry (Class B bricks 230mm), cement, steel structures, roofing (asphalt shingles), composite boards (CCF 20mm), ACP sheets, UPVC joinery/doors, pinewood ceilings, multi-gauge wires (1.5mm, 2mm, 4mm), conduits, switches/sockets (6A/16A), switch covers, exhaust/ceiling fans, LED lights (6W), lights (8W), granite, exterior paint, and tiling.
– Warranty: 1 year from installation; post-audit payment via SAO GE Chandimandir; no advance payment; final acceptance by Board of Officers and Garrison Engineer.
– Delivery allocations and inspection rights reserved; supplier may visit site for assessment; acceptance contingent on department approval.

Terms & Eligibility

– EMD: ₹20,000; no advance payment.
– Quotation validity: 120 days; price adjustments allowed on quantity changes within 25% up or down.
– OEM-only condition; local manufacturing facility mandatory; mandatory QA inspection.
– Payment after pre-audit by SAO GE Chandimandir; post-delivery acceptance by Board of Officers.
– Warranty: 1 year from installation; post-sale service as per contract terms.

Key Specifications

  • Product/service mix spans prefab storage accommodation, precast RCC foundation, TMT reinforcement, brick masonry (230mm Class B bricks), cement, steel structure, asphaltic shingles, CCF boards (20mm), ACP sheets, UPVC joinery/doors, pinewood ceiling planks, wiring (1.5mm, 2mm, 4mm), conduits, 6A/16A switches and sockets, exhaust/ceiling fans, LED lights (6W) and cylindrical drum lights (8W), granite leather finish, exterior paint

  • Finish materials (large format Italian tiles, vitrified tiling matt), exterior apex paint, and related adhesives

  • No specific performance specs listed; delivery/acceptance governed by BoO and GE stores

Terms & Conditions

  • EMD amount and no advance payment; 120-day quotation validity

  • Quantity variation up to 25% during contract; delivery period rules

  • Final acceptance by Board of Officers; payment post pre-audit by SAO GE Chandimandir

Important Clauses

Payment Terms

No advance payment; payment after pre-audit by SAO GE Chandimandir; final acceptance by Board of Officers

Delivery Schedule

Delivery period starts from last date of original delivery order; option quantity extension time formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; acceptance subject to department approval; potential rejection for non-conforming supply

Bidder Eligibility

  • Bidder must be OEM-only with local manufacturing facility

  • Must pass on-site manufacturing inspection and quality checks

  • Experience in similar turnkey construction and interior fit-out projects

Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 prefab storage accomaodation Provn and installation of prefab storage accomaodation of sixe 5 point 90 x 5 point 90m with 1 point 5m front verandah including all civil work such as foundation brick work structure roofing tilling panelling joinery ceiling painting and all electric work such as wiring lighting ceiling fan exhaust fan etc all as sepcified and directed the following items are follows 1 each aget_gechandimandir 45
2 precast RCC foundation blocks Provision and installation of precast RCC foundation blocks 8 cum aget_gechandimandir 45
3 TMT Reinforcement as per design Provision and installation of TMT Reinforcement as per design 1,350 kgs aget_gechandimandir 45
4 Brick Masonary in Class B bricks 230mm Provision of Precast Brick Masonary in Class B bricks 230mm 18 cum aget_gechandimandir 45
5 Cement Provision of Specialized Cement with admixture components 1,750 kgs aget_gechandimandir 45
6 Steel Structure Provision and installation of Steel Structure made of treated MS steel as per design 2,100 kgs aget_gechandimandir 45
7 asphaltic shingles in color of choice Provision and installation of asphaltic shingles in color of choice 48 sqm aget_gechandimandir 45
8 CCF boards Provision and installation of CCF boards 8 to 16mm with insulation including wastage 75 sqm aget_gechandimandir 45
9 large format italian tiles Provision and installation of Heavy duty large format italian tiles each tile above 14 sqft each finished double charged 35 sqm aget_gechandimandir 45
10 Vitrified tiling matt Provision and installation of Vitrified tiling matt finish exterior grade 9 sqm aget_gechandimandir 45
11 CCF 20mm board with adhesive Provision and laying of CCF 20mm board with adhesive and epoxy grooving as per color availability and choice floor 44 sqm aget_gechandimandir 45
12 ACP Sheet P and I PUFF Panel 50mm with one side premium ACP Sheet and other side Deco CCF board or PVC cladding sandwich panel PU Core of clear minimum size of 10ft 75 sqm aget_gechandimandir 45
13 UPVC joinery and doors Provision of UPVC joinery and doors with openable section as 8ft with half frosted 8mm toughened glass and kinlong accessories in white finish 9 sqm aget_gechandimandir 45
14 Ceiling Pinewood planks Provision of Ceiling Pinewood planks in GI snap grid with finished with clear coat for natural look and no additional wooden details 48 sqm aget_gechandimandir 45
15 wires 1 point 5mm Provision and installation of wires 1 point 5mm 540 mtr aget_gechandimandir 45
16 wires 2mm Provision and installation of wires 2mm 360 mtr aget_gechandimandir 45
17 wires 4mm Provision and installation of wires 4mm 270 mtr aget_gechandimandir 45
18 conduits for wiring Provision of conduits for wiring 750 mtr aget_gechandimandir 45
19 switches 6A Provision of switches 6A 16 nos aget_gechandimandir 45
20 switches 16A Provision of switches 16A 8 nos aget_gechandimandir 45
21 sockets 6A Provision of sockets 6A 8 nos aget_gechandimandir 45
22 sockets 16A Provision of sockets 16A 8 nos aget_gechandimandir 45
23 sheets and switch cover Provision of sheets and switch cover 10 nos aget_gechandimandir 45
24 Exhaust Fans Provision of Exhaust Fans 1 nos aget_gechandimandir 45
25 Ceiling Fans 600mm Sweep Provision of Ceiling Fans 600mm Sweep 2 nos aget_gechandimandir 45
26 LED Concealed Lights 6W Provision of LED Concealed Lights 6W 16 nos aget_gechandimandir 45
27 Cylindrical Drum Lights 8W Provision of Cylindrical Drum Lights 8W in balck matt finish and copper accents 12 nos aget_gechandimandir 45
28 Granite in leather finish Provision of Granite in leather finish 36 sqm aget_gechandimandir 45
29 Rustic Dana two coat with joint repairs Provision of Texture in Rustic Dana two coat with joint repairs 85 sqm aget_gechandimandir 45
30 Exterior Apex paint Provision of Exterior Apex paint 1st quality in shade approved as required comma Enamel paint with Red oxide coating for steel structure and joint repairs 145 sqm aget_gechandimandir 45

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar works

4

Financial statements / solvency certificates

5

EMD submission proof (₹20,000)

6

OEM authorization (for OEM-only clause)

7

Technical bid documents demonstrating compliance with terms

8

Quality compliance certificates and manufacturing QA records

9

Site visit acceptance ATC on letterhead

Frequently Asked Questions

How to bid for prefab storage accommodation tender in Panchkula 2025?

Bidders must be OEMs with local manufacturing facilities, submit GST/PAN, experience certificates, financial statements, and EMD of ₹20,000. Include OEM authorization and QA compliance; ensure quotation remains valid for 120 days and anticipate a 1-year warranty from installation with post-audit payment terms.

What documents are required for Indian Army material procurement in Haryana?

Required documents include GST registration, PAN, experience certificates for similar works, financial statements, EMD submission proof, OEM authorization, technical bid, QA/quality certificates, and site-visit acceptance on letterhead; ensure board-approved stores acceptance.

What are the delivery terms for the 25% quantity option in this tender?

The purchaser may increase or decrease quantity up to 25% at contract time and during the currency with extended delivery time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; original period applies if under 30 days.

What is the warranty and payment process for this Army procurement?

Warranty is 1 year from installation; payment occurs after pre-audit by SAO GE Chandimandir and final acceptance by the Board of Officers; no advance payment is provided; stores acceptance governs release of funds.

What standards or certifications are required for engineering materials?

The tender requires OEMs with local manufacturing capability and QA inspections; while specific product standards are not listed, compliance with department inspection and final store approval by the Garrison Engineer is mandatory.

When does the quotation for the Indian Army bid expire in Panchkula?

Quotations are valid for 120 days from the date of opening; bidders should ensure price validity and updated documents are maintained during this period.

What are the key eligibility criteria for suppliers of construction components?

Key criteria include OEM-only eligibility, local manufacturing facility, on-site quality inspection, demonstrated experience in similar works, GST/PAN compliance, and readiness to comply with Board of Officers acceptance and pre-audit payment terms.