Madhya Pradesh School Education Department Desktop Computer & Multifunction Printer Tender Bhopal 2026
N/a
BHOPAL, MADHYA PRADESH
Posted:
23 January 2026
Closed:
2 February 2026
GEM
GEM
Puducherry Revenue & Disaster Management Department Desktop Computer & Multifunction Printer Tender 2026 IS 550/Microsoft Ready 2025
Bid Publish Date
13-Feb-2026, 4:50 pm
Bid End Date
28-Feb-2026, 5:00 pm
Location
Latest Corrigendum Available
Progress
Issue13-Feb-2026, 4:50 pm
Corrigendum23-Feb-2026
AwardPending
Quantity
5
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Key Highlights
- • OEM/Authorized Distributor authorization required with bidder submissions
- • On-site OEM warranty for hardware—specify year(s) of coverage
- • Malicious Code Certificate mandatory to certify software integrity
- • Data Sheet alignment mandatory; mismatches trigger bid rejection
- • Delivery option: +/- 25% quantity with proportional delivery extension
- • IS 550/ISO/IEC 24734 compliance expectations to be met
- • Supply includes installation, testing, commissioning, and operator training
- • Include statutory clearances if applicable; ensure complete scope in bid
Categories
2
Tender Overview
The Puducherry Revenue And Disaster Management Department seeks procurement of Entry and Mid Level Desktop Computers (Q2) and Multifunction Printers (Print, Scan, Copy) (Q2). The tender covers hardware including processor, RAM, storage, motherboard expansion, OS, monitor options, cabinets, and connectivity, with vendor obligations for on-site OEM warranty. Scope indicates data sheet alignment, OEM authorization, and complete supply, installation, testing, commissioning, and operator training. Buyers reserve option to adjust quantities up to 25%, with extended delivery time proportional to added quantity, minimum 30 days. The contract contemplates a comprehensive supply and support package, including statutory clearances where applicable and Malicious Code certificate compliance. This tender targets vendors capable of delivering ISI/ISO-compliant hardware with verified data sheets and robust warranty terms.
Technical Specifications & Requirements
- Product categories include: Desktop Computers (processor, RAM, storage, motherboard, graphics, OS pre-loaded), and Multifunction Printers (A4/A3 capability, duplex printing, scanning and copying).
- Key technical data points include: PCIe expansion slots (1 & 16), Trusted Platform Module, SSD/HDD capacities, RAM expandable up to specified memory, monitor availability and display specs, USB Type A ports, VGA/HDMI/DP interfaces, and Auto duplex printing features.
- Printing standards refer to ISO/IEC 24734 performance metrics and compatibility with various print sizes. OEM warranty is requested “On Site” for the duration of the contract. Data sheet alignment is mandatory, and any mismatch will trigger rejection.
- Compliance terms include Malicious Code Certificate and OEM Authorization for authorized distributors.
- The scope includes supply, installation, testing, commissioning, and operator training, with inclusions for statutory clearances if required.
Terms, Conditions & Eligibility
- Delivery & Option Clause: quantity may increase/decrease by up to 25%, with extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Financial Standing: bidder must not be under liquidation or similar proceedings; an undertaking must be uploaded.
- Data sheet matching: bid must include the product data sheet; mismatch may lead to rejection.
- Malicious code certificate: bid must certify no embedded malicious code and compliance to avoid IPR or data loss.
- OEM authorization: if bidding via authorized distributors, provide OEM authorization with details.
- Scope of supply: price should cover supply, installation, testing, commissioning, training, and any required statutory clearances.
- Warranty: on-site OEM warranty specified for the hardware.
- Documentation: submit GST, PAN, experience, financial statements, EMD as applicable, and technical compliance certificates.
Key Specifications
-
- Desktop Computers: Processor number, PCIe expansion (x1, x16), Trusted Platform Module, Graphics Type, Factory pre-loaded OS by OEM, RAM size (GB), RAM expandability, total DIMM slots, storage type and capacities (SSD GB, HDD GB), cabinet form factor, optical drive, audio interface, USB Ports (Type A), VGA/HDMI/DP ports, monitor availability, display technology, screen size (cm), maximum resolution, keyboard type, and On Site OEM Warranty (in years).
-
- Multifunction Printer: Print speed (ISO/IEC 24734), duplex printing, scan and copy capabilities, paper handling including feeder capacity and tray counts, connectivity options, original document feeder type and bypass tray, supported media sizes, and compatibility with A4/A3 formats.
Terms & Conditions
-
25% quantity flexibility with proportional delivery extensions; minimum 30 days
-
On-site OEM warranty requirement and Malicious Code certificate
-
Data Sheet alignment mandatory; OEM authorization if using distributors
Important Clauses
Payment Terms
Not specified in provided data; bids should note standard government terms and any advance/ milestone payments per contract.
Delivery Schedule
Delivery timeline subject to option clause; extended period calculated by formula with minimum 30 days.
Penalties/Liquidated Damages
Not specified; bidders should assume standard LD for delays per contract and verify in final terms.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Experience in supplying desktop computers and/or multifunction printers
-
Demonstrable financial stability and relevant certifications
Documents 5
GeM-Bidding-8983092.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 1) | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 16) | 1, 2 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| GRAPHICS | Graphics Type | Integrated |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| MEMORY (RAM) | Memory Expandable Up To (in GB) | 16, 32, 64, 128 Or higher |
| MEMORY (RAM) | Total Numbers of DIMM Slots Available | 2, 4 Or higher |
| MEMORY (RAM) | Number of DIMM Slots Populated with Memory Card/Module | 1 |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| CABINET | Cabinet Form Factor | Tower (More than 13 to 26 Liters) |
| CABINET | Optical Drive | No Optical Drive |
| CABINET | Audio Interface Type | Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-in, Audio-out |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 2, 3, 4 Or higher |
| PORTS | Number of VGA Ports | 1 Or higher |
| PORTS | Number of HDMI Ports | 1 Or higher |
| PORTS | Number of DP Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Display Technology | LED Backlit LCD (Liquid Crystal Display) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 68.1 - 73 (26.81" - 28.74") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| INPUT DEVICES | Type of Keyboard | Standard |
| WARRANTY | On Site OEM Warranty (in Year) | 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar desktop and printer procurements
4
Financial statements (last 1-2 years)
5
EMD document (as applicable) and payment terms proof
6
Technical bid documents and Data Sheet of offered products
7
OEM authorization / Manufacturer's certificate or authorized distributor details
8
Malicious Code Certificate
9
Data sheet verification documents aligned with tender specifications
Corrigendum Updates
1 Update
#1
23-Feb-2026 Update
Extended Deadline
28-Feb-2026, 5:00 pm
Opening Date
28-Feb-2026, 5:30 pm
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for the Puducherry desktop computer and printer tender 2026?
Bidders must submit GST, PAN, financials, experience certificates, and technical data sheets with the bid. Include OEM authorization if bidding via distributors, and Malicious Code Certificate. Ensure on-site OEM warranty is stated and data sheets match the offered products; comply with quantity adjustment up to 25% and delivery terms.
What documents are required for the Puducherry procurement of desktops and printers?
Submit GST certificate, PAN card, 1–2 years of financial statements, experience certificates for relevant procurements, EMD proof if applicable, technical bid documents, OEM authorization, Malicious Code Certificate, and product data sheets ensuring IS/IEC compatibility and ISO compliance.
What are the essential technical specifications for the desktop computers?
Key specs include processor details, PCIe expansion slots (x1 and x16), TPM, RAM size and expandability, DIMM slots, SSD/HDD capacities, monitor availability, USB ports, VGA/HDMI/DP outputs, and factory pre-loaded OS by the OEM; ensure on-site warranty coverage.
What is the delivery schedule and option clause for quantity changes?
The purchaser may adjust quantity up to 25%; delivery time scales proportionally with additional quantity, maintaining a minimum of 30 days; original delivery period governs extension during extended periods.
What warranty and security certificates are required for the hardware bid?
Bidders must provide On Site OEM warranty details, and submit a Malicious Code Certificate confirming no embedded malware; OEM authorization must be provided for non-manufacturer bids.
How to ensure data sheet alignment for Puducherry procurement of desktops and printers?
Include complete product data sheets; the buyer will verify parameters against offered specifications; mismatches may lead to bid rejection; ensure IS/IEC 24734 performance data for printers and IS/ISO standards for hardware.
What standards and certifications are required for the Puducherry tender hardware?
Required standards include IS 550-related compliance for hardware, ISO certifications as applicable, and ISI marks for safety-sensitive components; ensure OEM authorization and data sheet alignment with these standards.
What is the scope of supply under this tender in Puducherry?
Scope includes supply, installation, testing, commissioning, training of operators, and any required statutory clearances; the price should cover all costs for complete deployment of desktops and multifunction printers.
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Historical Analysis
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Documents 5
GeM-Bidding-8983092.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS