Gujarat Revenue Department Bhavnagar Scanning and Digitisation Service Tender 2026 ISO 9001/IS 550 Compliant

Tender Overview

The Gujarat Revenue Department, Bhavnagar (364001), invites a scanning and digitisation service tender with an estimated value of ₹10,040,894 and an EMD of ₹302,000. The scope is described as Version 2 scanning and digitisation across A0–A4 formats, including legal documents, with no BOQ items published. A bid quantity and duration may be adjusted by up to 25% at contract issuance and again within the same limit post-award. An in-state service provider office is mandatory, with complete documentary proof of presence in Gujarat. The procurement emphasizes a vendor capable of dedicated service support and a robust escalation mechanism, and it reserves benefits for eligible MSEs online via Udyam.

Key differentiators include in-state service availability, O&M support expectations, and a clear path for MSE reservation if the bidder is the OEM/manufacturer with online verification. The tender’s specific category targets scanning, digitisation, and related archival services, with emphasis on compliant delivery of high-volume document processing and long-term service capability.

Technical Specifications & Requirements

• Product/Service: Scanning and digitisation services (Version 2) for multiple paper sizes (A0–A4), including legal documents
• Estimated value: ₹10,040,894; EMD: ₹302,000
• Location requirement: service provider office must be located in-state; documentary evidence required
• Service levels: dedicated toll-free support; formal escalation matrix for service issues
• Quantity/duration adjustment: up to 25% increase/decrease permitted; post-award changes allowed within limit
• Eligibility context: MSE reservation available for eligible state-based manufacturers/OEMs with online validation via Udyam; prior experience documentation accepted in multiple formats

Terms, Conditions & Eligibility

• EMD: ₹302,000 (as per tender terms)
• Delivery/service start: not specified; ensure readiness for in-state support
• Experience proof: contracts/invoices, client execution certificates, or equivalent documents
• Service support: dedicated toll-free number and escalation matrix required
• Purchase preference: MSE from Gujarat with online Udyam validation; bidder must be OEM/manufacturer for product or service shipped
• Documentation: GST, PAN, experience proofs, financial statements, OEM authorizations, and technical compliance evidence as applicable
• Penalties/clarifications: quantity/duration adjustments allowed up to 25% at contract issue; conditional acceptance of revised scope