Indian Army Department of Military Affairs Cover Assembly, Clutch Plate & Related Auto Parts Tender 2026
Indian Army
JALANDHAR, PUNJAB
Posted:
1 February 2026
Closed:
11 February 2026
GEM
GEM
Indian Army Spare Parts Supply Tender Kapurthala Punjab ISO 9001 1-Year Warranty 2026
Bid Publish Date
11-Feb-2026, 7:31 pm
Bid End Date
21-Feb-2026, 8:00 pm
Value
₹49,990
Location
Progress
Issue11-Feb-2026, 7:31 pm
AwardPending
Quantity
13
Key Highlights
- • ISO 9001 certification mandatory for bidder or OEM
- • 1-year warranty from final acceptance or after installation
- • 25% quantity variation option during contract at contracted rates
- • Focus on supply of GOODS only (no service scope unless specified)
- • India-based installation, commissioning, training and maintenance service capability required
- • OEM authorizations and service center details near consignee locations required
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for the supply of multiple spare parts listed under the COIL ASSY IGNITION, WHEEL BEARING, CLUTCH FAN ASSY, PUMP ASSY FUEL, DISC CLUTCH, MOUNTING ENGINE FRONT, PAD FRONT WHEEL, JOINT ASSY UNIVERSAL, HOLDER ASSY RECTIFIER, GENERATOR ASSY, BEARING category at Kapurthala, Punjab 144038. Estimated value is ₹49,989.90, with 11 BOQ items totaling a non-disclosed quantity. Scope is strictly supply of goods (no services). Bids must align with the ISO 9001 requirement and include 1-year warranty from final acceptance at consignee location. Unique terms include a 25% quantity option during contract and adoption of standard after-sales support across INDIA.
Technical Specifications & Requirements
- Standards: ISO 9001 certification required from bidder or OEM.
- Warranty: 1 year from final acceptance or post-installation if applicable; OEM warranty certificates to be submitted at delivery.
- After-sales: Robust installation, commissioning, training, troubleshooting, and maintenance service capability in India; list service centers near consignee destinations.
- Scope clause: Only supply of goods; no additional services unless stated.
- Delivery/variation: Option clause enables up to 25% quantity variation during and after contract, with time adjustments as per formula in terms.
- Documents: Bid must include OEM authorizations and quality certificates; ensure India-based service capability documentation.
Terms, Conditions & Eligibility
- EMD: Amount and method to be provided per tender terms (document submission likely required).
- Delivery: Delivery period to be interpreted from order and option clause; alternative schedules may be invoked under contract terms.
- Payment: Payment terms to be specified in bid documents; ensure compliance with government procurement norms.
- Warranty/Support: 1-year warranty, rectification of any breakdown during guarantee, and available AMC/maintenance support.
- Compliance: ISO 9001 certification mandatory; OEM must back the bid with relevant certificates; installation/training support to be demonstrated.
Key Specifications
-
Product category: COIL ASSY IGNITION, WHEEL BEARING, CLUTCH FAN ASSY, PUMP ASSY FUEL, DISC CLUTCH, MOUNTING ENGINE FRONT, PAD FRONT WHEEL, JOINT ASSY UNIVERSAL, HOLDER ASSY RECTIFIER, GENERATOR ASSY, BEARING
-
Estimated value: ₹49,989.90
-
Standards: ISO 9001 certification required
-
Warranty: 1 year from final acceptance or post-installation
-
Delivery: option to increase quantity by up to 25% at contracted rates
-
After-sales: established service network in INDIA; installation/training required
Terms & Conditions
-
25% quantity variation right during and after contract at contracted rates
-
ISO 9001 certification required for bidder or OEM
-
1-year warranty with OEM certification and service network in India
Important Clauses
Payment Terms
Payment terms to be defined in bid documents; ensure compliance with government procurement norms and submission of required financial guarantees if applicable.
Delivery Schedule
Delivery period anchored to original order date; option-based time extensions calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.
Penalties/Liquidated Damages
Penalties applicable for late delivery and non-conformity will be as per standard government norms; ensure bid includes LD provisions and remedy timelines.
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Experience in supply of mechanical/electrical vehicle components or similar items
-
Strong after-sales service capability with Indian service centers
Documents 4
GeM-Bidding-8970843.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
11 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | COIL ASSY IGNITION | COIL ASSY IGNITION | 1 | nos | 243awc@wkspoffr | 15 |
| 2 | WHEEL BEARING | WHEEL BEARING | 2 | nos | 243awc@wkspoffr | 15 |
| 3 | CLUTCH FAN ASSY | CLUTCH FAN ASSY | 2 | nos | 243awc@wkspoffr | 15 |
| 4 | PUMP ASSY FUEL | PUMP ASSY FUEL | 1 | nos | 243awc@wkspoffr | 15 |
| 5 | DISC CLUTCH | DISC CLUTCH | 1 | nos | 243awc@wkspoffr | 15 |
| 6 | MOUNTING ENGINE FRONT | MOUNTING ENGINE FRONT | 1 | nos | 243awc@wkspoffr | 15 |
| 7 | PAD FRONT WHEEL | PAD FRONT WHEEL | 1 | set | 243awc@wkspoffr | 15 |
| 8 | JOINT ASSY UNIVERSAL | JOINT ASSY UNIVERSAL | 1 | nos | 243awc@wkspoffr | 15 |
| 9 | HOLDER ASSY RECTIFIER | HOLDER ASSY RECTIFIER | 1 | nos | 243awc@wkspoffr | 15 |
| 10 | GENERATOR ASSY | GENERATOR ASSY | 1 | nos | 243awc@wkspoffr | 15 |
| 11 | BEARING | BEARING | 1 | nos | 243awc@wkspoffr | 15 |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
ISO 9001 certification (bidder or OEM)
4
OEM authorization letter for the offered products
5
Experience certificates for similar supply
6
Financial statements (last 2-3 years)
7
EMD submission document as per tender terms
8
Technical bid documents and product specifications
9
List of service centers in India near consignee locations
10
Quality certificates for each offered item
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the Indian Army Kapurthala spare parts tender 2026?
Bidders must submit GST, PAN, ISO 9001 certificates, OEM authorization, and experience proofs with the technical bid. The EMD submission is required per tender terms, and service-center details must be provided. Ensure compliance with the 25% quantity variation clause and provide warranty documentation aligning with 1-year terms.
What documents are required for the Indian Army parts tender in Punjab?
Required documents include GST certificate, PAN, ISO 9001 certificate, OEM authorization letter, experience certificates for similar supply, financial statements, EMD document, technical bid, and a list of service centers in India near the consignee in Kapurthala.
What are the key specifications for ISO 9001 compliance in this bid?
Bidder or OEM must hold ISO 9001 certification for the offered products; quality management system evidence should accompany the bid, with certificates from a recognized body and scope covering the supplied components.
What is the warranty requirement for the Kapurthala tender goods?
Warranty is 1 year from final acceptance or after completion of installation/testing if included; OEM warranty certificates must be supplied at delivery; the seller must ensure prompt rectification during the guarantee period.
How does the 25% quantity variation clause affect delivery timelines?
The option allows up to 25% quantity variation at contracted rates; delivery time extends per formula: (Increased quantity/Original quantity) × Original delivery period, with a minimum of 30 days; extension may be applied within contract limits.
What is the delivery location and scope for this Indian Army procurement?
Delivery is to the consignee location in Kapurthala, Punjab; scope is strictly the supply of goods for the listed spare parts, with no on-site installation unless specified, plus required installation/training support within India.
Which service capabilities must bidders demonstrate for post-sale support?
Bidder must show established installation, commissioning, training, troubleshooting, and maintenance service groups in India, plus a list of service centers near consignee destinations, to ensure timely after-sales support.
What is the estimated contract value and item count for this tender?
Estimated value is ₹49,989.90 with a total of 11 items in the BOQ; actual quantities are defined in the final order and may vary up to 25% per the option clause.
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Documents 4
GeM-Bidding-8970843.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS