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GEM

Ladakh Affairs Department Jammu and Kashmir Rechargable Head Torch for Vehicles Tender Leh 2025

Bid Publish Date

31-Dec-2025, 9:40 pm

Bid End Date

12-Jan-2026, 9:00 am

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue31-Dec-2025, 9:40 pm
AwardPending
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Quantity

100

Bid Type

Two Packet Bid

Tender Overview

The opportunity is issued by the Ladakh Affairs Department, Jammu and Kashmir, for a rechargeable head torch for vehicles targeted at the Leh (194101) region. The scope centers on a vehicle lighting solution with a clearly defined option clause allowing up to 25% quantity variation, and a delivery window tied to adverse weather in Leh. Bidders must supply a sample before technical evaluation, and submit a GST certificate with GSTR 3B. The contract emphasizes on-time delivery within constrained road access and compliance with ATC terms. The procurement focuses on a compact, rugged head torch suitable for cold, high-altitude conditions and leverages a short-term delivery constraint driven by winter closures.

Technical Specifications & Requirements

  • Number of light source: specified in the technical parameter section
  • Beam length: provided as a technical parameter (meters)
  • Power source: includes the number of batteries and their scope
  • Battery Life (Hour): duration under standard operation
  • BATTERY CAPACITY (mAh): capacity rating required
  • Accessories inclusive in the scope: list all supplied items
  • Warranty: as per tender terms; expected service support
  • Certification: any required certification (e.g., standard marks or test reports) is specified in the certification field
  • Samples must be submitted prior to technical evaluation; EMD documents are required in hard copy before opening
  • Delivery constraint notes that Leh road connectivity may close due to snowfall, with a 10-day mobilization requirement after contract award

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during contract and currency, with delivery time recalculations based on (additional quantity/original quantity) × original delivery period, minimum of 30 days
  • Samples: required before technical evaluation
  • GST documentation: submit GST certificate with GSTR 3B
  • EMD: hard copy submission required before technical evaluation opening
  • Delivery readiness: materials must be brought within 10 days from contract date due to snowfall risk
  • Bidders must submit only documents explicitly required in the tender; comply with all ATC clauses

Key Specifications

    • Product category: Rechargable head torch for vehicles
    • Technical parameters: Number of light source, Beam length (m), Number of Batteries Inclusive in the Scope of Supply, Battery Life (Hour), BATTERY CAPACITY (mAh)
    • Accessories: All items included in scope as per tender
    • Warranty: As specified in tender terms
    • Certification: Desired certifications mentioned in the Certification field

Terms & Conditions

  • Option clause allows ±25% quantity change at bid/contract stage with adjusted delivery period

  • Samples must be submitted before technical evaluation; EMD in hard copy required

  • GST certificate with GSTR 3B must accompany bid; only documents listed in tender accepted

  • Delivery to Leh may be impacted by snowfall; materials must mobilize within 10 days

Important Clauses

Payment Terms

Not explicitly stated in the summary; ensure compliance with ATC and tender terms for payment schedules

Delivery Schedule

Delivery window determined by option clause and weather-related access to Leh; minimum 30 days beyond extended period if required

Penalties/Liquidated Damages

Not detailed in provided data; bidders should verify LD/penalties in the ATC section

Bidder Eligibility

  • Submit GST registration and GSTR 3B

  • Provide EMD in hard copy before technical opening

  • Supply samples prior to technical evaluation

  • Demonstrate capability to meet delivery to Leh within the specified window

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Technical Parameter Number of light source 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 Or higher
Technical Parameter Beam length (in m) 20.0 - 500.0 Or higher
Power source Number of Batteries Inclusive in the Scope of Supply 2 Or higher
Power source Battery Life(Hour) 100.0 - 100.0 Or higher
Power source BATTERY CAPACITY (mAh) 1000.0 - 1000.0 Or higher
Features Features Scratch Resistant Lens, Reverse polarity protection, Shockproof
Accessories Accessories inclusive in the scope of supply 4 number of spare light unit, 1 suitable power cable, 4 Number bazel gasket, User Manual
Warranty/Services Warranty 12, 18, 24, 36, 48 Or higher
Test Report/Certification Certification NA

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Required Documents

1

GST certificate with GSTR 3B

2

EMD hard copy submission

3

Technical bid documents as specified in tender

4

Any OEM authorization or certifications required by ATC

5

Experience certificates for relevant product category

6

Financial statements or proof of financial capability

7

Sample submission as per ATC requirements

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the rechargeable head torch tender in Leh Jammu and Kashmir 2025

Bidders should prepare GST registration with GSTR 3B, submit EMD in hard copy, include technical bid and OEM authorizations, and provide a pre-technical sample. The tender specifies an option clause allowing up to 25% quantity variation and a 10-day mobilization requirement.

What are the eligibility criteria for head torch procurement in Leh?

Eligible bidders must demonstrate GST compliance with GSTR 3B, submit EMD in hard copy, provide samples before technical evaluation, and show capability to deliver to Leh within the 10-day window due to snowfall. Experience in similar vehicle lighting equipment is preferred.

What documents are required for the head torch bid in Jammu and Kashmir?

Required documents include GST certificate with GSTR 3B, EMD hard copy, technical bid documents, any OEM authorizations, experience certificates demonstrating relevant work, and financial statements to prove capability to support the procurement.

What technical specifications are essential for the head torch tender?

Key specs include the number of light sources, beam length in meters, number of batteries included, battery life in hours, battery capacity in mAh, included accessories, warranty terms, and any certification requirements noted in the certificates section.

When is the delivery deadline for the Leh head torch contract?

Delivery is governed by the option clause and the extended delivery period rules, with a minimum 30 days extension cap and a 10-day mobilization window from contract award due to winter road closures in Leh.

What are the EMD requirements for this procurement?

Bidders must submit the EMD in hard copy before the opening of technical evaluation; the exact amount is not disclosed in the summary and should be verified in the tender ATC.

Which certifications or standards are required for the head torch supply?

The tender specifies a Certification field; bidders should ensure compliance with any listed standards (for example, ISI/AAA/TRTL where applicable) and provide corresponding certificates with the bid.

What happens if the quantity needs to be increased during contract?

The purchaser may increase the quantity by up to 25% during the contract at contracted rates; delivery time adjusts using the specified formula with a minimum of 30 days.