GEM

Indian Army Shredding Machine and Accessories Tender East Khasi Hills Meghalaya 2025 ISO 9001 BIS BIS Certified

Posted

25 Oct 2025, 12:07 pm

Deadline

05 Nov 2025, 01:00 pm

EMD

₹90,000

Location

EAST KHASI HILLS , MEGHALAYA

Progress

Issue25 Oct 2025, 12:07 pm
AwardPending
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Quantity

75

Category

Shredding Machine/Paper Shredder

Bid Type

Two Packet Bid

Categories 9

AUDIO TRANSDUCERS PAPER SHREDDER SPOTTING SCOPE DIGITAL CAMERA CAMERA SHREDDER MACHINE MACHINE SPEAKER WATERPROOF

Tender Overview

The Indian Army, Department Of Military Affairs, seeks a complete supply of a shredding machine and related equipment including laser jet printers, desktop PCs, all-in-one multifunction devices, digital cameras, audio systems, amplifiers, loudspeakers, waterproof towers, and 104 BT compact woofers for deployment in EAST KHASI HILLS, MEGHALAYA. Estimated EMD is ₹90,000. The scope includes installation, commissioning, and on-site training with post-warranty support. The supplier must provide a comprehensive warranty for the full unit and ensure delivery timelines aligned with option clauses that may adjust quantity up to 25%, with extended delivery time calculated per contract terms. The contract requires ISO 9001 certification and BIS/type-test certificates, plus material test certification prior to acceptance. Service centre availability in the purchaser’s state is mandatory, with establishment within 30 days of award if not already present. The tender emphasizes direct supplier capability across the specified categories and demands OEM authorizations where applicable. This procurement emphasizes standardized testing, delivery, and maintenance support.

Technical Specifications & Requirements

  • Categories: Shredding machine, laser jet printer, desktop i7 (no monitor), ALL IN ONE, multifunction devices, digital camera, music system 310, amplifier, loudspeakers, ULT Tower, waterproof speaker, 104 BT compact woofer
  • Shredding specs: Minimum shredding capacity (approx. 10 sheets of 75 GSM per 1 mm), feeding mode, cut type, security level, duty cycle, hourly throughput, waste bin capacity
  • Materials: Body/frame material; installation & commissioning included
  • Warranty/Service: Comprehensive warranty for complete unit; on-site installation; training & demonstration; post-warranty support
  • Standards/Certificates: ISO 9001; BIS license; type test certificates; material test certificate; OEM authorizations if required; IS/IS standards as applicable
  • Delivery/Support: Functional service centre in each consignee state; dedicated toll-free service; escalation matrix; option clause handling
  • EMD: ₹90,000; clear payment mechanics and delivery terms

Terms, Conditions & Eligibility

  • EMD: ₹90,000 (demanded with bid)
  • Certification: ISO 9001 certified; BIS/type test certificates; material test certificate
  • Service Centre: Must have a functional service centre in each consignee state or establish within 30 days of award
  • Warranty: Comprehensive warranty for complete unit; on-site installation included
  • Delivery Window: Option clause allows quantity changes up to 25%; delivery period calculated per formula with minimum 30 days
  • Documentation: Upload all required certificates and OEM authorizations; mandatory documents per terms; past project experience evidence
  • Payment Terms: Not specified in detail; terms to be clarified during bid; ensure compliance with supply and commissioning
  • Penalties: Escalation matrix and service support obligations; penalties may apply for non-performance

Key Specifications

  • Category: Shredding machine with defined feeding mode, type of cuts, security level, and duty cycle

  • Minimum shredding capacity: approximately 10 sheets of 75 GSM paper per 1 mm thickness

  • Waste bin capacity and provided waste bin

  • Material of body/frame and installation/commissioning scope

  • Comprehensive warranty for the complete unit including on-site installation

  • Installation, commissioning, training and post-warranty support included in scope

  • ISO 9001 certified supplier; BIS/type test certificates; material test certificate

Terms & Conditions

  • EMD of ₹90,000; bid submission must include proof

  • ISO 9001 certification and BIS/type test certificates required

  • Service centre in each consignee state or establishment within 30 days

  • Option clause allows 25% quantity increase/decrease with defined delivery logic

  • Comprehensive warranty, installation, training and post-warranty support included

Important Clauses

Payment Terms

Details to be clarified; ensure alignment with delivery and commissioning milestones and EMD submission

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause may extend with minimum 30 days

Penalties/Liquidated Damages

Non-performance penalties governed by standard terms; escalation matrix for service support

Bidder Eligibility

  • Must hold ISO 9001 certification and BIS/type test certificates

  • Must provide material test certificate with supply

  • Must have functional service centre or establish within 30 days of award

  • Must demonstrate past project experience in related equipment supply

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 laser jet printer as per specification 30 pieces buyer.chiefengineer@shillong 25
2 desktop I7 without monitor as per specification 10 pieces buyer.chiefengineer@shillong 25
3 ALL IN ONE as per specification 4 pieces buyer.chiefengineer@shillong 25
4 Multifunction machine as per specification 1 pieces buyer.chiefengineer@shillong 25
5 digital camera as per specification 1 pieces buyer.chiefengineer@shillong 25
6 music sytem 310 as per specification 2 pieces buyer.chiefengineer@shillong 25
7 amplifier complete set as per specification 1 pieces buyer.chiefengineer@shillong 25
8 loudspeaker as per specification 2 pieces buyer.chiefengineer@shillong 25
9 ULT Tower as per specification 1 pieces buyer.chiefengineer@shillong 25
10 speaker waterproof as per specification 20 pieces buyer.chiefengineer@shillong 25
11 104 bt compact woofer as per specification 2 pieces buyer.chiefengineer@shillong 25

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description and Purpose of Machine A shredding machine is a device designed to cut paper and other materials such as CDs/Visiting Cards/Credit Cards/OHP Sheets etc into small pieces, ensuring that confidential information becomes unreadable / non-restorable. These machines are commonly utilized by businesses and government agencies to securely dispose of their sensitive documents, as well as items like credit cards and CDs that are no longer needed by the organization.
Generic Construction The machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the shredding machine include an appropriate motor, cutting blades, a gear set, housing, and a waste basket. Additionally, the machine will be equipped with necessary safety devices to prevent accidents during use.
Features and Performance Feeding Mode Manual Feeding
Features and Performance Type of Cuts Cross Cut
Features and Performance Security Level of Cuts P4
Features and Performance Working Width (tolerance +5%) A4 (210mm)
Features and Performance Minimum Shredding Capacity (Thickness of bunch of sheets, approximate 10 Sheets of 75 GSM paper is around 1mm) > 4mm ≤ 6mm
Features and Performance Duty Cycle (continuous operation) > 60 minutes
Features and Performance Throughput (hourly shredded paper weight can be produced working @ given duty cycle) minimum 20 Kg
Features and Performance Waste Bin Provided Yes
Features and Performance Waste Bin Capacity 20 Kg
Material Material of Body / Frame / Structure of the Machine Plastics
Service, Warranty, Installation and Commissioning Comprehensive warranty for complete unit 1 year from the date of satisfactory commissioning of the machine
Service, Warranty, Installation and Commissioning Installation and Commissioning inclusive in the scope of supply Yes
Service, Warranty, Installation and Commissioning Training and Demonstration The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning
Service, Warranty, Installation and Commissioning Post warranty support Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning

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Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certification

4

BIS licence and type test certificates

5

Material Test Certificate

6

OEM authorization (if applicable)

7

Past experience certificates and project experience details

8

Documentary evidence of functional Service Centre or plan to establish within 30 days of award

9

Dedicated toll-free service contact details and escalation matrix

10

Performance/warranty commitment documents

11

EMD payment proof of ₹90,000

Frequently Asked Questions

How to bid for shredding machine tender in Meghalaya 2025

Bidders must submit GST, PAN, ISO 9001 certificate, BIS/type test certificates, and a ₹90,000 EMD. Include material test certificate and OEM authorizations. Ensure service centre availability in Meghalaya and compliance with installation and training requirements.

What documents are required for Indian Army procurement in East Khasi Hills

Required documents include GST registration, PAN, ISO 9001, BIS license, type test certificates, material test certificate, OEM authorization, past project experience, and documentary evidence of a functional service centre or plan to establish within 30 days of award.

What are the technical specifications for shredding machine in this tender

Key specs include feeding mode, type of cuts, security level, minimum shredding capacity (10 sheets of 75 GSM per ~1 mm), duty cycle, hourly throughput, waste bin capacity, and body material; installation and commissioning included.

When is the payment due for the Indian Army supply contract

Payment terms will be clarified in the bid documents; ensure submission of EMD ₹90,000 and adherence to on-time delivery; installation and training included; post-warranty support terms to be defined.

What certifications are mandatory for eligibility in this procurement

Mandatory certifications include ISO 9001, BIS license, type test certificates, and material test certificate; OEM authorizations where applicable; proof must be uploaded at bid opening.

What is the delivery flexibility under the option clause

The purchaser may adjust quantity by up to 25% during contract; delivery period uses a formula based on increased quantity, with a minimum of 30 days; original delivery period applies if shorter.

What service support is required in Meghalaya for this tender

Bidder must have a functional service centre in Meghalaya or establish one within 30 days of award; dedicated toll-free service and escalation matrix must be provided.

Which items are included in the procurement categories for this tender

Procurement spans shredding machine, laser jet printer, desktop i7 (no monitor), ALL IN ONE, multifunction devices, digital camera, music system, amplifiers, loudspeakers, waterproof towers, and 104 BT compact woofers.