Indian Army Desktop Computer i5/i3, UPS 1KVA, DSLR Camera, HDMI Cable 15M PVC, Paper Shredding Machine Tender 2025
Indian Army
RAMGARH, JHARKHAND
Posted:
19 November 2025
Closed:
1 December 2025
GEM
GEM
Indian Army Shredding Machine and Accessories Tender East Khasi Hills Meghalaya 2025 ISO 9001 BIS BIS Certified
Bid Publish Date
25-Oct-2025, 12:07 pm
Bid End Date
15-Nov-2025, 1:00 pm
EMD
₹90,000
Location
Progress
RAIssue25-Oct-2025, 12:07 pm
Reverse AuctionCompleted
AwardCompleted
Quantity
75
Category
Shredding Machine/Paper Shredder
Bid Type
Two Packet Bid
Categories
15
Tender Overview
The Indian Army, Department Of Military Affairs, seeks a complete supply of a shredding machine and related equipment including laser jet printers, desktop PCs, all-in-one multifunction devices, digital cameras, audio systems, amplifiers, loudspeakers, waterproof towers, and 104 BT compact woofers for deployment in EAST KHASI HILLS, MEGHALAYA. Estimated EMD is ₹90,000. The scope includes installation, commissioning, and on-site training with post-warranty support. The supplier must provide a comprehensive warranty for the full unit and ensure delivery timelines aligned with option clauses that may adjust quantity up to 25%, with extended delivery time calculated per contract terms. The contract requires ISO 9001 certification and BIS/type-test certificates, plus material test certification prior to acceptance. Service centre availability in the purchaser’s state is mandatory, with establishment within 30 days of award if not already present. The tender emphasizes direct supplier capability across the specified categories and demands OEM authorizations where applicable. This procurement emphasizes standardized testing, delivery, and maintenance support.
Technical Specifications & Requirements
- Categories: Shredding machine, laser jet printer, desktop i7 (no monitor), ALL IN ONE, multifunction devices, digital camera, music system 310, amplifier, loudspeakers, ULT Tower, waterproof speaker, 104 BT compact woofer
- Shredding specs: Minimum shredding capacity (approx. 10 sheets of 75 GSM per 1 mm), feeding mode, cut type, security level, duty cycle, hourly throughput, waste bin capacity
- Materials: Body/frame material; installation & commissioning included
- Warranty/Service: Comprehensive warranty for complete unit; on-site installation; training & demonstration; post-warranty support
- Standards/Certificates: ISO 9001; BIS license; type test certificates; material test certificate; OEM authorizations if required; IS/IS standards as applicable
- Delivery/Support: Functional service centre in each consignee state; dedicated toll-free service; escalation matrix; option clause handling
- EMD: ₹90,000; clear payment mechanics and delivery terms
Terms, Conditions & Eligibility
- EMD: ₹90,000 (demanded with bid)
- Certification: ISO 9001 certified; BIS/type test certificates; material test certificate
- Service Centre: Must have a functional service centre in each consignee state or establish within 30 days of award
- Warranty: Comprehensive warranty for complete unit; on-site installation included
- Delivery Window: Option clause allows quantity changes up to 25%; delivery period calculated per formula with minimum 30 days
- Documentation: Upload all required certificates and OEM authorizations; mandatory documents per terms; past project experience evidence
- Payment Terms: Not specified in detail; terms to be clarified during bid; ensure compliance with supply and commissioning
- Penalties: Escalation matrix and service support obligations; penalties may apply for non-performance
Key Specifications
-
Category: Shredding machine with defined feeding mode, type of cuts, security level, and duty cycle
-
Minimum shredding capacity: approximately 10 sheets of 75 GSM paper per 1 mm thickness
-
Waste bin capacity and provided waste bin
-
Material of body/frame and installation/commissioning scope
-
Comprehensive warranty for the complete unit including on-site installation
-
Installation, commissioning, training and post-warranty support included in scope
-
ISO 9001 certified supplier; BIS/type test certificates; material test certificate
Terms & Conditions
-
EMD of ₹90,000; bid submission must include proof
-
ISO 9001 certification and BIS/type test certificates required
-
Service centre in each consignee state or establishment within 30 days
-
Option clause allows 25% quantity increase/decrease with defined delivery logic
-
Comprehensive warranty, installation, training and post-warranty support included
Important Clauses
Payment Terms
Details to be clarified; ensure alignment with delivery and commissioning milestones and EMD submission
Delivery Schedule
Delivery period starts from last date of original delivery order; option clause may extend with minimum 30 days
Penalties/Liquidated Damages
Non-performance penalties governed by standard terms; escalation matrix for service support
Bidder Eligibility
-
Must hold ISO 9001 certification and BIS/type test certificates
-
Must provide material test certificate with supply
-
Must have functional service centre or establish within 30 days of award
-
Must demonstrate past project experience in related equipment supply
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Shredding Machine/Paper Shredder (Q2) , laser jet printer , desktop I7 without monitor , ALL IN ONE , Multifunction machine , digital camera , music sytem 310 , amplifier complete set , loudspeaker , ULT Tower , speaker waterproof , 104 bt compact woofer
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 6
GeM-Bidding-8463331.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
#1
laser jet printer
as per specification
30 pieces
Delivery: 25 days
#2
desktop I7 without monitor
as per specification
10 pieces
Delivery: 25 days
#3
ALL IN ONE
as per specification
4 pieces
Delivery: 25 days
#4
Multifunction machine
as per specification
1 pieces
Delivery: 25 days
#5
digital camera
as per specification
1 pieces
Delivery: 25 days
#6
music sytem 310
as per specification
2 pieces
Delivery: 25 days
#7
amplifier complete set
as per specification
1 pieces
Delivery: 25 days
#8
loudspeaker
as per specification
2 pieces
Delivery: 25 days
#9
ULT Tower
as per specification
1 pieces
Delivery: 25 days
#10
speaker waterproof
as per specification
20 pieces
Delivery: 25 days
#11
104 bt compact woofer
as per specification
2 pieces
Delivery: 25 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | laser jet printer | as per specification | 30 | pieces | buyer.chiefengineer@shillong | 25 | |
| 2 | desktop I7 without monitor | as per specification | 10 | pieces | buyer.chiefengineer@shillong | 25 | |
| 3 | ALL IN ONE | as per specification | 4 | pieces | buyer.chiefengineer@shillong | 25 | |
| 4 | Multifunction machine | as per specification | 1 | pieces | buyer.chiefengineer@shillong | 25 | |
| 5 | digital camera | as per specification | 1 | pieces | buyer.chiefengineer@shillong | 25 | |
| 6 | music sytem 310 | as per specification | 2 | pieces | buyer.chiefengineer@shillong | 25 | |
| 7 | amplifier complete set | as per specification | 1 | pieces | buyer.chiefengineer@shillong | 25 | |
| 8 | loudspeaker | as per specification | 2 | pieces | buyer.chiefengineer@shillong | 25 | |
| 9 | ULT Tower | as per specification | 1 | pieces | buyer.chiefengineer@shillong | 25 | |
| 10 | speaker waterproof | as per specification | 20 | pieces | buyer.chiefengineer@shillong | 25 | |
| 11 | 104 bt compact woofer | as per specification | 2 | pieces | buyer.chiefengineer@shillong | 25 |
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description and Purpose of Machine | A shredding machine is a device designed to cut paper and other materials such as CDs/Visiting Cards/Credit Cards/OHP Sheets etc into small pieces, ensuring that confidential information becomes unreadable / non-restorable. These machines are commonly utilized by businesses and government agencies to securely dispose of their sensitive documents, as well as items like credit cards and CDs that are no longer needed by the organization. |
| Generic | Construction | The machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the shredding machine include an appropriate motor, cutting blades, a gear set, housing, and a waste basket. Additionally, the machine will be equipped with necessary safety devices to prevent accidents during use. |
| Features and Performance | Feeding Mode | Manual Feeding |
| Features and Performance | Type of Cuts | Cross Cut |
| Features and Performance | Security Level of Cuts | P4 |
| Features and Performance | Working Width (tolerance +5%) | A4 (210mm) |
| Features and Performance | Minimum Shredding Capacity (Thickness of bunch of sheets, approximate 10 Sheets of 75 GSM paper is around 1mm) | > 4mm ≤ 6mm |
| Features and Performance | Duty Cycle (continuous operation) | > 60 minutes |
| Features and Performance | Throughput (hourly shredded paper weight can be produced working @ given duty cycle) | minimum 20 Kg |
| Features and Performance | Waste Bin Provided | Yes |
| Features and Performance | Waste Bin Capacity | 20 Kg |
| Material | Material of Body / Frame / Structure of the Machine | Plastics |
| Service, Warranty, Installation and Commissioning | Comprehensive warranty for complete unit | 1 year from the date of satisfactory commissioning of the machine |
| Service, Warranty, Installation and Commissioning | Installation and Commissioning inclusive in the scope of supply | Yes |
| Service, Warranty, Installation and Commissioning | Training and Demonstration | The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning |
| Service, Warranty, Installation and Commissioning | Post warranty support | Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning |
Required Documents
1
GST registration certificate
2
PAN card
3
ISO 9001 certification
4
BIS licence and type test certificates
5
Material Test Certificate
6
OEM authorization (if applicable)
7
Past experience certificates and project experience details
8
Documentary evidence of functional Service Centre or plan to establish within 30 days of award
9
Dedicated toll-free service contact details and escalation matrix
10
Performance/warranty commitment documents
11
EMD payment proof of ₹90,000
Corrigendum Updates
2 Updates
#1
03-Nov-2025 Update
Extended Deadline
15-Nov-2025, 1:00 pm
Opening Date
15-Nov-2025, 1:30 pm
#2
03-Nov-2025 Update
Extended Deadline
08-Nov-2025, 1:00 pm
Opening Date
08-Nov-2025, 1:30 pm
Reverse Auction Schedule
Start
22-Nov-2025, 7:00 pm
End
24-Nov-2025, 7:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | TECHWEB Under PMA | Make : KORES EASY CUT Model : Kores Easy Cut 872 | 14-11-2025 19:05:10 | |
| 2 | TECHWEB SOLUTIONS Under PMA | Make : KORES EASY CUT Model : Kores Easy Cut 872 | 14-11-2025 20:12:07 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | TECHWEB(MII) Under PMA Winner | ₹27,98,400 | Item Categories : Shredding Machine/Paper Shredder,laser jet printer,desktop I7 without monitor,ALL IN ONE,Multifunct |
| L2 | TECHWEB SOLUTIONS (MII) Under PMA | ₹30,59,800 | Item Categories : Shredding Machine/Paper Shredder,laser jet printer,desktop I7 without monitor,ALL IN ONE,Multifunct |
🎉 L1 Winner
TECHWEB(MII) Under PMA
Final Price: ₹27,98,400
Frequently Asked Questions
Key insights about MEGHALAYA tender market
How to bid for shredding machine tender in Meghalaya 2025
Bidders must submit GST, PAN, ISO 9001 certificate, BIS/type test certificates, and a ₹90,000 EMD. Include material test certificate and OEM authorizations. Ensure service centre availability in Meghalaya and compliance with installation and training requirements.
What documents are required for Indian Army procurement in East Khasi Hills
Required documents include GST registration, PAN, ISO 9001, BIS license, type test certificates, material test certificate, OEM authorization, past project experience, and documentary evidence of a functional service centre or plan to establish within 30 days of award.
What are the technical specifications for shredding machine in this tender
Key specs include feeding mode, type of cuts, security level, minimum shredding capacity (10 sheets of 75 GSM per ~1 mm), duty cycle, hourly throughput, waste bin capacity, and body material; installation and commissioning included.
When is the payment due for the Indian Army supply contract
Payment terms will be clarified in the bid documents; ensure submission of EMD ₹90,000 and adherence to on-time delivery; installation and training included; post-warranty support terms to be defined.
What certifications are mandatory for eligibility in this procurement
Mandatory certifications include ISO 9001, BIS license, type test certificates, and material test certificate; OEM authorizations where applicable; proof must be uploaded at bid opening.
What is the delivery flexibility under the option clause
The purchaser may adjust quantity by up to 25% during contract; delivery period uses a formula based on increased quantity, with a minimum of 30 days; original delivery period applies if shorter.
What service support is required in Meghalaya for this tender
Bidder must have a functional service centre in Meghalaya or establish one within 30 days of award; dedicated toll-free service and escalation matrix must be provided.
Which items are included in the procurement categories for this tender
Procurement spans shredding machine, laser jet printer, desktop i7 (no monitor), ALL IN ONE, multifunction devices, digital camera, music system, amplifiers, loudspeakers, waterproof towers, and 104 BT compact woofers.
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Documents 6
GeM-Bidding-8463331.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS