Haryana State Electronics Development Corporation Hartron High End Desktop Computer Tender Panchkula 2026 - IS 550/ISA Compliant, OEM Warranty 1 Year
Progress
Key Highlights
- • Brand/OEM requirements: On‑Site OEM warranty specified; exact duration governed by OEM terms
- • Technical standards: On-site OEM warranty; TPM feature for motherboard security
- • Special clauses: 25% quantity variation during procurement and contract currency
- • Eligibility: EMD ₹2,00,000; compliance with standard government procurement practices
- • Warranty/AMC: On‑Site OEM warranty to be provided; duration per supplier terms
- • Delivery: Delivery period linked to last delivery order date with extension rules
- • Penalties: Not detailed in available data; check ATC for LD provisions
Tender Overview
Organization: Haryana State Electronics Development Corporation Ltd. (hartron) under the Electronics And Information Technology Department, Haryana. Product category: High End Desktop Computer (Q2). Location: Panchkula, Haryana. EMD: ₹2,00,000. Bid scope: Controlled by a 25% quantity option clause; original delivery terms apply with potential extensions. No BOQ items reported. The tender emphasizes procurement of a complete desktop solution with processor, motherboard, RAM, storage, monitor, and on-site OEM warranty. The unique clause requires bidders to align with rolling quantity adjustments and delivery timelines derived from the original contract period. The opportunity targets suppliers capable of delivering a technically integrated, IS/ISO-compliant system within state procurement parameters.
Technical Specifications & Requirements
- Category scope: Processor, Motherboard, RAM, Storage, Monitor, Operating System, and On‑Site OEM warranty.
- Key specs implied: Base and higher processor numbers; TPM for security; factory pre-loaded OS; RAM type and expandable capacity; primary and secondary storage capacities; monitor panel type, size, resolution, and built‑in speakers; on-site OEM warranty duration.
- Delivery & integration: Complete desktop system with monitor where applicable; alignment with 25% quantity option; delivery period linked to the last delivery order date with possible extension.
- Quality & compliance: Standards likely required via OEM terms and standard government procurement practices; precise standards are not enumerated in the available data.
Terms, Conditions & Eligibility
- EMD: ₹2,00,000 required; subject to bid terms.
- Quantity flexibility: Purchaser may increase/decrease quantity up to 25% during contracting and currency of contract.
- Delivery timeline: Extended delivery time calculation uses a defined formula with a minimum of 30 days; actual dates to be tied to original delivery period.
- ATC/ATC upload: Additional buyer terms exist in uploaded ATC document.
- Warranty: On‑Site OEM warranty to be provided per OEM terms; exact duration not stated in the data.
- Documentation: Follow terms and conditions for bid submission; GST/PAN and financials typically required in government tenders.
Key Specifications
-
Processor: Base and higher processor numbers specified
-
Motherboard: TPM module requirement
-
Operating System: Factory pre-loaded OS
-
RAM: Type, size, and expandable capacity to be installed
-
Storage: Primary and secondary storage capacities; availability of secondary storage
-
Monitor: Availability, panel type, screen size, maximum resolution, built-in speaker
-
Warranty: On-site OEM warranty duration
Terms & Conditions
-
EMD amount is ₹2,00,000 and must be submitted with bid
-
Quantity can vary up to 25% during contract execution
-
Delivery period follows original delivery end date with calculated extensions
-
ATC documents govern additional terms; OEM warranty applies
-
BoQ shows 0 items; bid must cover full desktop solution
-
GST, PAN, and experience/financial disclosures typically required
Important Clauses
Payment Terms
Not specified in available data; expect standard government terms with EMD adjusted against performance
Delivery Schedule
Delivery period begins from last date of original delivery order; extension formula applies with minimum 30 days
Penalties/Liquidated Damages
Not detailed; ATC may specify LD; bidders should review ATC documentation
Bidder Eligibility
-
Proven track record in supplying high end desktop computer setups
-
Compliance with EMD of ₹2,00,000 and standard government bid docs
-
OEM authorization if required by ATC; ability to provide on-site warranty
Tender Data
Bid Details
Quantity
862
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
500
OEM Avg. Turnover
4000
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Desktop Computer (Q2)
Advisory Bank
HDFC Bank
ePBG Percentage
5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
06-08-2026 15:00:00
Pre-Bid Venue
Hartron Bhawan, Bays 73-76 , Sector 2 , Panchkula, Haryana.
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Pincodes
134109
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Surender | 134109,Hartron Bhawan Bays No. 73-76, Sector - 2 Panchkula | Panchkula | Haryana | 134109 | 862 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9696914.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
07-Sep-2026, 11:30 am
Opening Date
07-Sep-2026, 12:00 pm
Update
Extended Deadline
31-Aug-2026, 11:30 am
Opening Date
31-Aug-2026, 12:00 pm
Update
Extended Deadline
25-Aug-2026, 9:30 am
Opening Date
25-Aug-2026, 10:00 am
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Required Documents
GST certificate
PAN card
Experience certificates for similar desktop procurements
Financial statements
EMD submission proof
Technical bid documents
OEM authorization letter (if required by Hartron ATC)
Factory preload OS certification or license (if mandated by ATC)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port |
| PROCESSOR | Base Processor Number | NA for Higher Processor Or higher |
| PROCESSOR | Higher Processor Number | AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D, Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher |
| MOTHERBOARD | Trusted Platform Module | No TPM, Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System | Window 11 Professional |
| MEMORY (RAM) | Type of RAM | DDR5 Or higher |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) | 16, 32, 64 Or higher |
| MEMORY (RAM) | Memory Expandable up to (in GB) | 128 Or higher |
| STORAGE | Primary Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | Availability of Secondary Storage | No Secondary Storage, HDD@5400RPM, HDD@7200RPM, NVME - SSD Or higher |
| STORAGE | Secondary Storage Capacity (in GB) | 0, 500, 512, 1024, 2048 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | Twisted Nematic (TN), Vertical Alignment (VA), In Plane Switching (IPS) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| Monitor | Speaker | No, Yes |
| WARRANTY | On Site OEM Warranty (In year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for high end desktops tender in Panchkula 2026
Bidders must submit the EMD of ₹2,00,000 along with GST, PAN, experience certificates, financials, and technical bid documents. Ensure OEM authorization if ATC requires it, and confirm on-site OEM warranty terms. Review the 25% quantity variation clause and delivery extension formula before submission.
What documents are required for Hartron desktop procurement in Haryana
Required documents typically include GST certificate, PAN card, company financial statements, experience certificates for similar procurements, EMD proof, technical bid, and OEM authorization letters if mandated by ATC. Ensure compliance with factory pre-loaded OS and TPM specifications in the bid.
What are the technical specs for the Hartron desktop tender
Specs cover processor tier (base and higher numbers), TPM on motherboard, factory pre-loaded OS, RAM type and expandable capacity, primary and secondary storage capacities, monitor availability including panel type, screen size and resolution, and on-site OEM warranty terms.
When is the delivery schedule for the Panchkula desktop bid
Delivery is guided by the last date of the original delivery order; if the option clause is exercised, calculate extended time as (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days; exact calendar dates to be defined in the contract.
What is the EMD amount for this Hartron procurement in Haryana
The EMD amount is ₹2,00,000. Submit via online payment or bank demand draft as per ATC instructions. Ensure the EMD is valid through bid submission and evaluation periods.
What warranty is required for the desktop procurement in Haryana
Bidders must provide an On-Site OEM warranty as per OEM terms. The exact duration is not specified in the available data and will be defined in the contract/ATC. Ensure service coverage aligns with likely OEM response times.
What is the 25% quantity option clause for the Hartron bid
The purchaser may increase or decrease delivered quantity up to 25% of bid/contract quantity. Additional time is calculated as per the formula and may extend delivery beyond the original period, subject to minimum 30 days.