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Indian Audit & Accounts Department Shimla Passenger Car Tender 2026 - ISI/ISO Standards, 1807314 Estimate, 30 Days Delivery 2026

Bid Publish Date

21-May-2026, 11:26 am

Bid End Date

04-Jun-2026, 11:00 am

Value

₹18,07,314

Location

SHIMLA , HIMACHAL PRADESH
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Progress

Issue21-May-2026, 11:26 am
Corrigendum01-Jun-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The procurement is issued by the Indian Audit & Accounts Department for a Passenger Car (Q1) to be supplied to Shimla, Himachal Pradesh (171001). Estimated value is ₹18,07,314.00. Vehicle category and generic parameter set include body type, fuel, seating, drive axle, engine displacement, air intake, transmission, service brakes, rims, tyres, air conditioning, and warranty requirements. Unique terms include a 25% quantity variation right and a mandated service presence within the state, with delivery timelines linked to the original order date. The scope emphasizes compliant vehicle supply and post-sale service readiness.

Technical Specifications & Requirements

  • Vehicle category: Passenger Car (Q1); body type and fuel type as per tender’s generic parameters
  • Key vehicle specs to confirm: seating capacity (including driver), engine displacement (cc), vehicle air intake system, transmission system, front/rear service brakes, wheel rim type, and tyre type
  • Comfort/utility: Air Conditioning; warranty duration to be specified in the bid; OEM service centers required per location
  • Service and warranty: dedicated technical staff for warranty period, SLAs for timely servicing, and on-site/carry-in warranty terms
  • Delivery and extension: option to increase quantity by up to 25%, extended delivery period calculated as (additional/Original) × Original days, minimum 30 days
  • Compliance: ensure alignment with state service center availability and escalation/toll-free service support
  • BOQ: no items listed; procurement hinges on single or few vehicle units and compliance with terms

Terms, Conditions & Eligibility

  • Delivery timing: delivery period starts after final delivery order date; option clause allows up to 25% quantity variation during contract
  • Warranty/Service: dedicated engineers for timely servicing during warranty; service SLAs must be met
  • Service centers: bidder must have functional service centers in the consignee state or establish within 30 days of award; payment contingent on evidence
  • Support: dedicated toll-free number and escalation matrix for service
  • Documentation: adherence to all terms; no BOQ line items
  • Penalties: specified only via SLA; ensure compliance with service levels and delivery timelines

Key Specifications

  • Vehicle category: Passenger Car (Q1)

  • Body type, fuel type, seating capacity (including driver), drive axle

  • Engine displacement (cc), air intake system, transmission system

  • Front/rear service brakes, wheel rim type, tyre type

  • Air Conditioning feature

  • Mandatory warranty duration (years) to be specified by bidder

  • Warranty/service commitments including dedicated service personnel and SLAs

  • Functional Service Centre requirement in State of consignee; establishment within 30 days if absent

  • Dedicated toll-free service number and escalation matrix

Terms & Conditions

  • 25% quantity increase/decrease right at contract placement and during currency at contracted rates

  • Dedicated service personnel deployment during warranty with time-bound servicing

  • State-wise service center availability or establishment within 30 days post-award; payment contingent on documentary evidence

  • Dedicated toll-free service line and escalation matrix required

Important Clauses

Payment Terms

Payment terms tied to delivery and service readiness; no explicit percentage provided in data

Delivery Schedule

Delivery period commences from the last date of the original delivery order; option clause permits extension proportional to quantity variations, minimum 30 days

Penalties/Liquidated Damages

Penalties to be defined via service level agreements; focus on timely servicing and delivery adherence

Bidder Eligibility

  • Functional service center in the state of the consignee or ability to establish within 30 days of award

  • Dedicated service personnel available for warranty period with time-bound servicing

  • OEM authorization or confirmation from car manufacturer (if applicable) and prior experience in supplying passenger cars

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Passenger Car (Q1)

Authority Records

COMPTROLLER AND AUDITOR GENERAL OF INDIAINDIAN AUDIT AND ACCOUNTS DEPARTMENT

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Documents 3

GeM-Bidding-9358938.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Parameters Category of the Vehicle M1 (For passengers only, Number of seats including driver <= 9)
Generic Parameters Type of Body MUV (Multi-Utility Vehicle)
Generic Parameters Type of Fuel Diesel
Generic Parameters Seating Capacity (Including Driver) 7
Generic Parameters Drive Axle Rear wheel drive
Engine and Transmission Parameters Displacement / Cubic Capacity (cc) of Engine >=2000 cc
Engine and Transmission Parameters Vehicle Air Intake System Turbocharged Or higher
Engine and Transmission Parameters Vehicle Transmission System Manual Transmission (MT)
Construction Type of Service Brake (Front) Disc Brake Or higher
Construction Type of Service Brake (Rear) Drum Brake, Disc Brake Or higher
Construction Type of Wheel Rim Sheet metal / Steel wheel rim, Alloy wheel rim Or higher
Construction Tyre Type Tubeless Or higher
Accessories/Features Air Conditioning Yes, No
Accessories/Features Mandatory Requirements 1. Vehicle Emission Compliance: BS VI, 2. Vehicle fitted with ABS, low fuel warning light, Passenger side view mirror and Rear Seat Belts, 3. Minimum 3 number of free services will be provided.
Warranty Vehicle Warranty Time (Years) 3, 4, 5 Or higher

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates showing prior vehicle supply or related service delivery

4

Financial statements for the last two financial years

5

EMD/Security deposit (if applicable per bid terms, amount not specified in dataset)

6

Technical bid submission documents demonstrating compliance with vehicle specifications

7

OEM authorization/confirmation from car manufacturer (if applicable)

8

Any certificates for service center capabilities and staffing

Corrigendum Updates

1 Update
#1

Update

01-Jun-2026

Extended Deadline

04-Jun-2026, 11:00 am

Opening Date

04-Jun-2026, 11:30 am

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for the passenger car tender in Shimla Himachal Pradesh 2026?

Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD documents; ensure OEM authorization if needed. Demonstrate service center availability in the state, provide dedicated service staff, and confirm delivery within the extended window tied to the 25% quantity option.

What documents are required for this tender in Shimla 2026?

Submit GST certificate, PAN card, two years' financials, experience certificates for similar vehicle supply, EMD, technical bid including vehicle compliance, and OEM authorization if required. Include service center evidence and a toll-free service number and escalation matrix.

What are the technical specifications for the passenger car tender in Himachal Pradesh?

Specifications cover Passenger Car (Q1) with generic parameters: seating capacity, engine displacement, air intake, transmission, front/rear brakes, wheel rims, tyres, and air conditioning. Warranty duration to be defined in bid; ensure compliance with stated service support requirements.

When is delivery expected after contract award for this bid in Shimla?

Delivery period starts from the last date of the original delivery order. The option clause allows up to 25% additional quantity with an extended period calculated as (additional/Original) × Original days, minimum 30 days, and may extend back to the original period.

What are the service center requirements for this car tender in Himachal Pradesh?

Bidder must have a functional service center in the consignee state or establish one within 30 days of contract award. Payment release is contingent on documentary evidence of the service center’s functionality and dedicated service personnel availability.

What are the warranty and support expectations for bidders in Shimla car tender?

Bidders must deploy dedicated technical personnel to attend warranty service requests within defined SLA. There should be a toll-free service number and an escalation matrix for service support, ensuring timely maintenance and defect rectification during the warranty period.

What is the estimated contract value for the Shimla passenger car procurement 2026?

The estimated value is ₹18,07,314.00 for the passenger car procurement. Bidders should plan for delivery and service readiness to meet this value while complying with the 25% quantity option and the extended delivery terms.

What are the key eligibility criteria for this vehicle tender in Himachal Pradesh?

Eligibility includes proof of GST and PAN, prior experience in similar vehicle supply, financial stability, OEM authorizations (if required), and the ability to establish or access a state-wide service center with dedicated staff and a toll-free customer support line.

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