Sarva Shiksha Abhiyan Madhya Pradesh procurement: All in One PC, A4 MFP, 10 KVA Online UPS IS 16242 MP 2026
Bid Publish Date
01-Sep-2026, 6:13 pm
Bid End Date
30-Sep-2026, 8:00 pm
EMD
₹64,680
Value
₹21,56,000
Location
Progress
Tender Overview
Sarva Shiksha Abhiyan (SSA) Madhya Pradesh invites bids for a bundle of IT and office devices including All in One PC (V2), A4 and Legal Size Multifunction Printer (MFP), Online UPS 10 KVA with Battery conforming to IS 16242 (Part 1), Headset PC, and Bluetooth Speaker. Estimated contract value is ₹2,156,000 with an EMD of ₹64,680. Location is SAGAR, MADHYA PRADESH 470001. The procurement emphasizes OEM/authorized reseller installation, on-site warranty, and potential quantity variations of up to 25% during and after contract execution. The scope targets government procurement for educational infrastructure under SSA.
Technical Specifications & Requirements
- Items: All in One PC (V2), A4/Legal Size MFP, Online UPS 10 KVA with Battery, Headset PC, Bluetooth Speaker
- Standards/Compliance: IS 16242 (Part 1) for UPS; on-site warranty and extended warranty terms referenced; installation by OEM-certified resources or OEM-authorized resellers
- Performance/Capabilities: multi-function devices with printing, scanning, and copying; auto duplexing; multiple paper trays; connectivity specifications to be determined; ISO/IEC 24734 print speed references for both laser/LED and inkjet MFP categories (as tender data mentions metrics but exact speeds are not provided here)
- Delivery/Installation: installation and commissioning by OEM resources; end-user training as applicable; on-site warranty period to be defined in purchase order; quantity may be adjusted by up to 25% either way
- Documentation/Quality: adherence to specified standards, OEM authorizations, and GST-compliant invoicing; equipment must support government-grade usage in schools
Terms, Conditions & Eligibility
- EMD: ₹64,680; release and submission as per tender terms
- Experience: bidder or OEM must have supplied similar category products to Central/State government or PSU for 3 years prior to bid opening; bids may rely on primary product value for bunch bids
- Delivery/Contract Terms: quantity may be increased/decreased by up to 25%; delivery period aligned to last order date; extended delivery time proportionate to quantity variation
- Installation/Training: to be carried out by OEM-certified personnel or OEM-authorised resellers; invoicing in consignee name with GSTIN
- Documentation: include GST registration, PAN, experience contracts, financial statements, EMD submission, OEM authorizations, and technical compliance certificates
Key Specifications
-
- Items: All in One PC (V2); A4 and Legal Size Multifunction Printer (MFP); Online UPS 10 KVA with Battery conforming to IS 16242 (Part 1); Headset PC; Bluetooth Speaker
-
- EMD: ₹64,680; payable as specified in tender terms
-
- Estimated value: ₹2,156,000
-
- Delivery/installation: OEM-certified resources; installation and commissioning included
-
- Warranty: On-site warranty with potential extended warranty; exact durations to be specified in PO
-
- Quantity variation: Up to 25% increase/decrease at contract time and during currency
Terms & Conditions
-
EMD amount and procurement value as stated; follow exact payment and bid submission norms
-
Delivery period linked to last delivery order date with option to extend per quantity changes
-
Installation/Training to be performed by OEM-certified personnel or OEM-authorised reseller
Important Clauses
Payment Terms
Payment terms to be as per purchaser's standard; GST reimbursement as actuals or applicable rates, whichever is lower, within contract terms
Delivery Schedule
Delivery period starts from last date of original delivery order; option extension based on quantity variation with minimum 30 days; aggregate delivery time may extend up to original delivery period
Penalties/Liquidated Damages
LD details to be defined in PO; ensure compliance with delivery schedule and installation milestones
Bidder Eligibility
-
3 years of regular manufacturing/supply to Central/State Government or PSU for similar category products
-
Not under liquidation or bankruptcy; provide undertaking
-
OEM authorization or authorized reseller agreement for installation and servicing
Tender Data
Bid Details
Quantity
91
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
86
Past Performance
30 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) , A4 and Legal Size Multifunction Printer (MFP) , Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) , Headset PC , Bluetooth Speaker
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sagar
Delivery Pincodes
470002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kamlesh Kumar Chadar | 470002,ZILA SHIKSHA KENDRA, COLLECTORATE CAMPUS, SAGAR [M.P] 470002 | Sagar | Madhya Pradesh | 470002 | 21 | 30 | - |
Authority Records
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Documents 7
GeM-Bidding-9805267.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
9
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing supply of similar category products to government bodies (3 years minimum)
Financial statements (latest audited), solvency certificate
EMD submission proof (online or DD as applicable)
Technical bid documents and product specifications
OEM authorization / reseller authorization confirming installation capability
End User Certificate (if requested by Buyer) in the seller's format
GSTIN of consignee and invoicing details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | No, Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for SSA Madhya Pradesh IT devices tender in Sagar 2026
Bidders must meet eligibility: 3 years of government supply experience, GST and PAN, financials, EMD of ₹64,680, OEM authorizations, and technical compliance documents. Prepare installation commitments by OEM-certified personnel and confirm IS 16242 compliance for UPS equipment. Submit all documents with the technical bid and follow GST invoicing rules.
What documents are required for Sagar SSA equipment tender 2026
Required documents include GST certificate, PAN card, latest audited financials, experience contracts for 3+ years, EMD proof of ₹64,680, OEM authorization, technical bid, and end-user certificate if requested. Invoices must be in consignee name with GSTIN; install/commissioning credentials from OEM are mandatory.
Which standards govern the Online UPS in this Madhya Pradesh tender
The Online UPS must conform to IS 16242 (Part 1) per tender terms; installation and commissioning should be performed by OEM-certified personnel or authorized resellers; ensure on-site warranty and potential extended warranty are specified in thePurchase Order.
What is the EMD amount for the MP SSA bid in 2026
The bid security amount is ₹64,680; submit via online payment or bank guarantee as per tender guidelines. Ensure EMD validity through the bid validity period and provide proof with the bid submission.
What is the quantity adjustment clause for this Madhya Pradesh tender
The purchaser may adjust quantity up to 25% of bid quantity at contract placement and during currency; delivery schedule will be recalibrated proportionally, with a minimum extension of 30 days where applicable.
What installation requirements are specified for bidders in this SSA tender
Installation and commissioning must be carried out by OEM-certified resources or OEM-authorised resellers; ensure service capability is included in the bid and provide installation milestones, training, and warranty coverage aligned with the PO terms.
What are the key items included in the SSA MP procurement bundle
The bundle includes All in One PC (V2), A4 and Legal Size MFP, Online UPS 10 KVA with Battery (IS 16242), Headset PC, and Bluetooth Speaker; ensure compatible connectivity, auto duplexing, and adequate paper tray capacities where specified in the BOQ/terms.
When does delivery completion need to occur for this MP tender
Delivery period is defined by the original delivery order date; in case of quantity variation, extended time is calculated by (increased quantity / original quantity) × original delivery period with a minimum 30 days; confirm exact dates in PO.