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South Eastern Coalfields Limited Toner Cartridges Procurement in India 2026 ISI/ISO-like Compliance 1 Year Warranty

Bid Publish Date

09-Feb-2026, 1:24 am

Bid End Date

02-Mar-2026, 2:00 pm

EMD

₹18,000

Value

₹8,63,125

Location

KORBA , CHHATTISGARH

Progress

Issue09-Feb-2026, 1:24 am
AwardPending
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Quantity

125

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for distributor bids
  • • Warranty: 1 year from final acceptance with OEM certificates
  • • EMD: ₹18,000; DD/PBG accepted; payment terms aligned with GeM provisions
  • • Option clause allows 25% quantity variation during and after delivery period
  • • Scope: Only supply of Goods for toner cartridges and consumables
  • • GST handling by bidder; reimbursement per actuals or applicable lower rate
  • • Service network and installation/training requirements across India

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

South Eastern Coalfields Limited seeks toner cartridges / printer consumables for procurement across its Coal India Limited operations. The estimated value is ₹863,125 with an EMD of ₹18,000. The scope covers supply of goods for printers/ multifunction devices, with generic cartridge classifications and replacement consumables. The procurement emphasizes OEM authorization, warranty, and after-sales support, including installation and serviceability across designated consignee locations. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, potentially expanding during the contract period. Bidders must account for GST and submit all required certificates; the buyer reserves the right to adjust quantities and delivery timelines per structured option clauses. The tender highlights a straightforward supply contract focused on ready-to-use consumables and includes a formal warranty of 1 year from final acceptance or post-installation testing.

Technical Specifications & Requirements

  • Product category: Toner Cartridges / Ink Cartridges / Consumables for Printers
  • Generic cartridge attributes: product class, OEM printer model compatibility, cartridge type, color, OEM model numbers, minimum yield
  • Estimated value: ₹863,125; EMD: ₹18,000
  • Compliance references: 1-year OEM warranty; service/installation support required; supplier must provide service centers details in India
  • Documentation: OEM authorization and certificates; technical compliance certificates
  • Supply scope: Only supply of goods; delivery terms per option clause
  • Payment and risk: GST handling by bidder; performance security via DD or PBG permitted
  • Delivery: Timelines subject to option clause; minimum 30 days extended delivery logic
  • Certification reminders: Ensure warranty certificates at delivery; IS/ISO-style compliance not explicitly stated, but OEM warranties required

Terms, Conditions & Eligibility

  • EMD: ₹18,000; provide as per bid terms; performance security via DD in favor of SECL, DIPKA AREA or PBG
  • Warranty: 1 year from final acceptance or post-installation; OEM warranty certificates required at delivery
  • Authorisation: Mandatory OEM authorization for distributor bids; include name, address, email, phone
  • Scope: Bid price includes all costs for supply of goods; installation/commissioning may be included if scope specifies
  • GST: Bidder responsible for applicable GST; reimbursement as per actuals or lower rate, max quoted rate
  • Delivery terms: Option to increase/decrease quantity by up to 25%; delivery period adjustments based on formula provided
  • Support: After-sales service network with installation, training, troubleshooting across India
  • Documents: Upload required certificates; lack of documents may lead to rejection

Key Specifications

    • Product category: Toner Cartridges / Ink Cartridges / Consumables for Printers
    • Color: All colors applicable to cartridge type (as per OEM specifications)
    • Model numbers: OEM printer/model compatibility details required
    • Minimum yield: Specified as per OEM cartridge yield (pages) to be provided
    • Warranty: 1 year OEM warranty; certificates to be supplied at delivery
    • Certification: OEM authorization; service center coverage documented

Terms & Conditions

  • EMD of ₹18,000 and DD/PBG options for security deposit

  • 25% quantity variation rights during/after contract period

  • OEM authorization mandatory for all bidders with installation support

Important Clauses

Payment Terms

GST handling by bidder; reimbursement per actuals or lower rate; payment terms aligned with GeM

Delivery Schedule

Delivery period subject to option clause; extended delivery time formula provided; minimum 30 days

Penalties/Liquidated Damages

Not explicitly listed; ensure compliance with contract delivery and warranty terms

Bidder Eligibility

  • OEM authorization required for distributor bidders

  • Ability to supply toner cartridges meeting OEM specifications

  • Capability to provide 1-year warranty and after-sales service network in India

Documents 4

GeM-Bidding-8824476.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable PRINTMARK Powered by Landmark
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine PMS 2031DW /PMX 2031ADW
GENERIC Model Number of OEM's Printer Cartridge/Consumable P2031H0
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- OEM authorization/certificate (for authorized distributors)

4

- Experience certificates (if any related to printer consumables)

5

- Financial statements or evidence of capacity to supply

6

- EMD submission document (DD or online receipt)

7

- Technical compliance certificates / declarations

8

- Service center details near consignee locations

9

- Any other certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for SECL toner cartridges tender in India 2026

Bidders must obtain OEM authorization, submit EMD of ₹18,000, and provide GST details. Include OEM warranty certificates, installation/service capability, and service centers. Ensure submission of required documents and compliance certificates. The bid allows up to 25% quantity variation, with delivery terms as per the option clause.

What documents are required for SECL printer consumables tender

Required documents include GST registration, PAN card, OEM authorization, experience certificates related to consumables, financial statements, EMD submission proof, technical compliance certificates, and service center details. Upload all requested certificates with bid submission to avoid rejection.

What are the warranty requirements for SECL toner cartridges

A mandatory 1-year OEM warranty from final acceptance or after commissioning, with OEM warranty certificates submitted at delivery. The seller must provide warranty support and rectify any breakdown during the warranty period through a well-established service network in India.

What is the bid value and EMD for SECL toner tender 2026

The estimated contract value is ₹863,125 and the EMD is ₹18,000. EMD may be submitted via demand draft or equivalent as per GeM terms. GST considerations are bidder responsibility; actual reimbursement follows applicable rates.

What is the delivery flexibility in SECL ink cartridge tender

The purchaser reserves a 25% quantity variation right during ordering and contract currency. Delivery timelines adjust according to a specific formula, with a minimum extension of 30 days; original delivery period governs extension if requested.

Which organizations and products are covered by the SECL consumables tender

Tender targets toner cartridges / ink cartridges / consumables suitable for printers/multi-function devices, with generic cartridge attributes, OEM model compatibility, and minimum yield details as per OEM specifications, to be supplied at consignee locations.

What certificates must accompany the SECL bid for authorisation

Bids must include OEM authorization/certificate with details (name, designation, address, email, phone). Additional Certificates requested in ATC/Corrigendum should be uploaded; lack of certificates may lead to rejection.

How does GST affect SECL toner cartridge procurement

Bidders must determine applicable GST; SECL will reimburse as per actuals or the lower rate, capped at the quoted GST percentage. Ensure accurate GST registration details in the bid to avoid discrepancies at payment.