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Indian Navy Event Management Services Tender National – Theme Based Expo/Workshop Execution 2026

Bid Publish Date

03-Jun-2026, 9:07 am

Bid End Date

06-Jun-2026, 10:00 am

Location

ERNAKULAM , KERALA
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Progress

Issue03-Jun-2026, 9:07 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Inclusion of 25% quantity/duration variation with contractual consent
  • • Mandatory local office in consignee state and GST registration
  • • Site visit requirement with certificate from Indenting officer
  • • Prohibition on assignment/sub-contracting without prior written consent
  • • SOW/ATC attachments referenced; emphasis on complete execution of theme-based events
  • • No BOQ items available; performance relies on event management capabilities
  • • Half-day event delivery at naval premises; national scope
  • • Liability remains with bidder for subcontracted work

Tender Overview

The Indian Navy, Department Of Military Affairs, invites bids for Event Management Services nationwide to execute theme-based events, seminars, exhibitions, or workshops on a half-day basis at buyer premises. Scope includes complete activity execution with potential quantity/duration adjustments up to 25% and requires a site visit prior to bid submission. Bidders must have a registered local office in the consignee state and GST registration, and upload a signed scope of work. A site visit certificate from the Indenting officer is mandatory. This procurement emphasizes hands-on event execution, logistics, and on-site management to meet naval standards.

Technical Specifications & Requirements

  • Service category: Event Management, national scale for theme-based events like seminars/exhibitions with complete execution.
  • SOW/BOQ: Attached file referenced; no itemized BOQ present in data.
  • Site coordination: Site visit mandatory; contact Logistics Officer for inspection: Cdr Anoop G Pillai; phone 9923593204.
  • Compliance: Bidder must avoid liquidation or bankruptcy; upload undertaking. Local office and GST registration required.
  • Key compliance elements: Sub-contracting and assignment require prior written consent; bidder remains liable for performance.
  • ATC/SOW documents: ATC file referenced; ensure upload of signed scope and site-visit certificate.
  • Delivery context: Half-day events at various naval locations; emphasis on execution quality and compliance.

Terms & Eligibility

  • Variations: Buyer may increase/decrease contract quantity/duration up to 25%. Lump-sum scope may adjust value with consent.
  • Financial standing: No liquidation or bankruptcy; provide an undertaking.
  • Documentation: Upload all certificates/documents as per Bid Document: GST, PAN, experience, financials, EMD, OEM authorizations if applicable.
  • Site Visit: Must be conducted prior to submission; certificate from Indenting officer required.
  • Sub-contracting: Prohibited without buyers’ consent; liability remains with the principal bidder.
  • Payment/penalties: Not specified in provided data; standard tender terms implied.

Key Specifications

  • Event management services for theme-based events, seminars, exhibitions, or workshops

  • Half-day delivery at buyer premises on national scale

  • SOW/ATC documents attached; no detailed BOQ items provided

  • Mandatory site visit prior to bid submission

  • Local office in consignee state + GST registration required

  • Contract variation up to 25% as per ATC; consent required for scope changes

  • Non-assignment and non-sub-contracting without prior written consent

Terms & Conditions

  • Quantity/duration variation up to 25% with consent

  • Must have registered local office in consignee state and GST

  • Site visit required; certificate from Indenting officer mandatory

Important Clauses

Payment Terms

Not explicitly stated; standard tender terms apply; bidders should clarify during bid submission and ATC review.

Delivery Schedule

Half-day event execution at naval premises; exact date/time to be defined in contract following site assessment.

Penalties/Liquidated Damages

No explicit LD details provided; refer to standard government procurement penalties in contract.

Bidder Eligibility

  • Registered entity with local office in consignee state

  • GST registration active and compliant

  • No ongoing liquidation/bankruptcy or similar proceedings

  • Experience in national-scale event management for government or defense sectors

  • Ability to provide site-visit certificate and signed scope of work

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Complete Execution of Activity; Buyer premise; Half day

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4

GeM-Bidding-9402535.pdf

Main Document

Buyer uploaded ATC document

ATC

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar event management projects

4

Financial statements (last 2/3 years) demonstrating financial capacity

5

EMD submission (as applicable by tender terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if required by scope)

8

Site visit certificate issued by Indenting officer

Frequently Asked Questions

How to bid for Indian Navy event management tender in 2026?

Bidders must have a local office in the consignee state and GST registration, upload the signed scope of work, and complete a pre-bid site visit with certificate from the Indenting officer. Ensure ATC and SOW documents are submitted with the bid.

What documents are required for the Indian Navy event bid 2026?

Required documents include GST certificate, PAN card, 3 years of financial statements, prior event management experience certificates, OEM authorizations if needed, and the site visit certificate. Also include any EMD submission per tender terms.

What are the 25% variation terms for this naval procurement?

The buyer can increase or decrease contract quantity or duration up to 25% at contract issue, and up to 25% more scope for lumpsum services with provider consent, allowing flexible adjustment to event requirements.

What is the delivery timeframe for half-day naval events?

Delivery is defined as half-day event execution at naval premises; exact date/time will be finalized after site assessment and contract award, following the mandatory site visit.

Which standards or certifications are required for this tender?

The data specifies GST and local office requirements; no explicit IS/ISO standards are listed in the excerpt. Bidder should refer to ATC for any additional standards or certifications.

How to obtain the site visit certificate for this bid?

Contact the Logistics Officer, Cdr Anoop G Pillai at 9923593204 to schedule the site visit; obtain a site visit certificate to upload with the bid as per ATC directions.

What is the procurement category for this navy tender?

This is a national-level Event Management Service procurement for theme-based events, complete execution of activities, including seminars, exhibitions, and workshops, conducted on naval premises.

What are the main eligibility criteria for this event bid?

Eligibility includes a registered local office in the consignee state, valid GST registration, non-bankruptcy status, and demonstrated experience in similar event management projects with submission of required documents.

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