Hindustan Petroleum Corporation Limited Reflector and Spare Parts Tender Indore Madhya Pradesh 2026 IS 550 Compliant Scope

Tender Overview

Organization: Hindustan Petroleum Corporation Limited (HPCL) – Indore, Madhya Pradesh (452001). The procurement covers a broad set of mechanical components and spare parts including reflectors for kosan, O-ring kits, rubber dampers, sprockets, shafts, conveyor chains, rubber wear strips, plummer blocks, PU pads, cables, valves, sensors, and related auxiliary items. Estimated value is ₹2,000,000.00 with a flexible quantity clause of ±25% as per option clause. The scope indicates a generic but extensive mechanical spare parts catalogue for equipment assembly or maintenance, with 80 BOQ items and no explicit technical specs published in the tender data provided. A distinctive aspect is the formal option to adjust quantities during contract performance, at contracted rates, potentially extending delivery timelines. This tender is positioned as a standard HPCL procurement in Indore and targets suppliers capable of large-bulk component supply.

Technical Specifications & Requirements

• Product categories include reflectors, O-ring kits, rubber dampers, stopper rollers, adjusting bolts, sprockets (16 teeth, 8 teeth), shafts, cassette assemblies, centering rollers, clamping arms, conveyor chains (various), rubber mats and wear strips, plummer blocks (UCP21), proximity sensors, pneumatic components, seals, PT heads, GSV fittings, and related hardware.
• Estimated value: ₹2,000,000.00; BOQ lists 80 items but item-level specs are not disclosed.
• Delivery and installation requirements are defined by the option clause and standard HPCL procurement terms; delivery period may adjust with quantity changes.
• Quality/standards: No explicit standards are listed in the data; bidders should expect HPCL standard QC and supplier qualifications to apply.
• Experience: Not specified; respondents must rely on HPCL’s general supplier eligibility norms for mechanical spare parts.

Terms, Conditions & Eligibility

• Quantity option clause: HPCL may increase/decrease quantity up to 25% of bid/contracted quantity; extension and delivery timing follow a defined calculation, minimum 30 days, with adjustments based on original/extended delivery periods.
• Delivery timeline: Calculated per option clause; bidder must align to extension rules.
• Payment terms: Not explicitly stated in data; bidders should expect HPCL standard terms (to be confirmed in ATC/LOI).
• EMD/guarantees: Not specified in provided data; bidders must prepare standard bid security per HPCL terms and ATC.
• Documentation: Suppliers must adhere to HPCL T&C and ATC; OEM authorizations and technical compliance certificates may be required.
• Special clauses: ATC/ATC uploaded document referenced; bidders should review for brand or OEM constraints.