Tamil Nadu Rural Development And Panchayat Raj Department MFP Tender Salem 2026 - A4 Legal Size Multifunction Printer IS 550 Compliant 2026
Progress
Key Highlights
- • OEM authorization required with GeM bid number and contact details
- • GST registration must be Tamil Nadu based
- • Option clause allows 25% quantity fluctuation during/after contract
- • Delivery period recalculation method with minimum 30 days
- • No BOQ quantity disclosed; ensure readiness for MFPs (A4/Legal Size)
- • Mandatory compliance with buyer terms and ATC clauses
- • Tender location: Salem, Tamil Nadu; Government procurement channel via GeM
- • Exact product category: A4 and Legal Size Multifunction Printer (MFP)
Tender Overview
The contract targets the supply of A4 and Legal Size Multifunction Printer (MFP) for the Rural Development And Panchayat Raj Department, Tamil Nadu, located in Salem 636001. The notice indicates no BOQ quantity or estimated value, but specifies procurement of MFPs suitable for government office use. The buyer reserves option-based quantity adjustments up to 25% during and after contract award, with delivery timelines linked to the last original delivery order date. Emphasizes GST registration in Tamil Nadu and OEM authorisation with bid details such as GeM bid number, signatory, and contact information. Unique clauses include extended delivery calculations and adherence to supplier terms. This tender requires bidders to align with Tamil Nadu GST compliance and explicit OEM authorization.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP) for government use.
- No technical specifications disclosed in the data; bidders should prepare for standard MFP capabilities (printing, scanning, copying, fax as applicable) and ensure compatibility with Tamil Nadu government printing needs.
- Submissions must include GST Registration Certificate (Tamil Nadu) and OEM authorization containing bid number, authorized signatory details, designation, address, email, and phone.
- The tender contemplates a flexible quantity regime (up to 25% variation) and a delivery period calculation method tied to the original delivery period, with a minimum of 30 days.
Terms, Conditions & Eligibility
- EMD amount not disclosed in the data; bidders should verify if separate security is required.
- Mandatory GST Registration Certificate in Tamil Nadu.
- Bid-specific OEM authorization must accompany the bid and include GeM bid number and signatory details.
- Delivery schedule follows the option clause dynamics: extendable up to 25% of contracted quantity, with delivery time recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Compliance with buyer-added terms and conditions is mandatory for participation.
Key Specifications
-
- Product/service names: A4 and Legal Size Multifunction Printer (MFP)
-
- Quantity capacity: up to a 25% increase/decrease relative to contracted quantity
-
- Delivery: calculated based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
- Standards/certifications: not explicitly specified in data; bidders should ensure IS/IEC compatibility for networked MFPs and Tamil Nadu GST compliance
-
- Warranty/AMC: not specified; confirm in final ATC documents
Terms & Conditions
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GST Tamil Nadu registration mandatory for bidders
-
OEM authorization with GeM bid details required
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Quantity variation up to 25% with adjusted delivery time
-
Delivery period rules tied to last original delivery order date
-
Submission must comply with Buyer Added Terms and ATC
Important Clauses
Option Clause
Purchaser may increase/decrease quantity up to 25% at contracted rates; delivery time adjusts as per formula with a minimum of 30 days.
OEM Authorization
Bid must include OEM authorization stating GeM Bid Number, authorized signatory, designation, address, email, and phone.
GST Requirement
Bidder must hold valid GST Registration Certificate in Tamil Nadu.
Bidder Eligibility
-
GST registration in Tamil Nadu
-
Authorized OEM/authorisation documentation with bid details
-
Ability to supply A4 and Legal Size MFPs for government department use
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ICARE IT SOLUTIONS Under PMA | Make : brother Model : DCP-T830DW | 21-09-2026 09:23:23 | |
| 2 | IMPAKT BUSINESS SYSTEMS Under PMA | Make : Canon Model : Canon MAXIFY GX1070 with 1 Year Warranty | 21-09-2026 13:34:17 | |
| 3 | INTECH COMPUTER SERVICES Under PMA | Make : EPSON Model : Epson L6360 | 19-09-2026 14:08:26 | |
| 4 | U.S. SYSTEMS Under PMA | Make : EPSON Model : Epson L6360 | 18-09-2026 21:24:15 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | U.S. SYSTEMS( MSE Social Category:General ) Under PMA | Item Categories : A4 and Legal Size Multifunction Printer (MFP) | |
| L2 | INTECH COMPUTER SERVICES( MSE Social Category:OBC ) Under PMA | Item Categories : A4 and Legal Size Multifunction Printer (MFP) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Salem
Delivery Pincodes
636502
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shyamala Selvarajan | 636502,PANCHAYAT UNION OFFICE, THARAMANGALAM OMALUR MAIN ROAD THARAMANGALAM, OMALUR TALUK, SALEM DISTRICT, PINCODE NO.636 502. | Salem | Tamil Nadu | 636502 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9875275.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Registration Certificate (Tamil Nadu)
OEM Authorization certificate including GeM Bid Number, Authorized Signatory name, designation, address, email, phone
Bid submission form as per Terms and Conditions
Any standard bid security or EMD documentation if specified elsewhere
Company profile and past experience in government MFP supply (if requested in ATC)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the MFP tender in Salem Tamil Nadu 2026
Bidders must submit GST Tamil Nadu registration, OEM authorization with GeM bid number, signatory details, and delivery capability for A4/Legal Size MFPs. Ensure compliance with buyer ATC, and prepare for a 25% quantity variation. Verify any EMD or security requirements specified in the ATC.
What documents are required for the Tamil Nadu MFP procurement
Required documents include GST Tamil Nadu certificate, OEM authorization containing GeM bid number, authorized signatory details, company address, email, and phone, plus standard bid forms and any financial statements if requested. Ensure submission aligns with Terms and Conditions.
What are the delivery terms for the MFP contract in Salem
Delivery is based on the option clause: quantity may increase up to 25%, with delivery time recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days from last original delivery order date.
What are the eligibility criteria for Tamil Nadu government printer tenders
Eligibility includes GST registration in Tamil Nadu, OEM authorization with GeM bid details, ability to supply A4/Legal Size MFPs, and compliance with buyer ATC terms. Past government supply experience may be considered during evaluation.
What standards or certifications are required for the MFP bid
The tender data does not specify ISI or ISO standards; bidders should ensure general printer compliance, network compatibility, and Tamil Nadu GST compliance. Verify any updates in the ATC for specific standard requirements.
When is the bid submission for the Salem MFP tender
The data does not include exact start/end dates. Bidders should monitor GeM portal for the tender window and ensure OEM authorization and Tamil Nadu GST documentation are ready prior to bid submission.
How is the EMD handled for the Tamil Nadu MFP tender
EMD details are not disclosed in the provided data; bidders must check the ATC for any EMD amount or security deposit requirements and provide the specified instrument if required.
What is required in OEM authorization for GeM bid number
OEM authorization must mention the GeM bid number, name of the authorized signatory, designation, full address, email, and phone. It should confirm authorization to participate and commit to supply A4/Legal Size MFPs under the contract.